Date | The current date is selected by default. Click in the field to select a valid absence date from the calendar. Or, type the date in the MMDDYYYY format. This is the date on which the student will be posted absent or tardy. |
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Code | Select one:
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Track | Select the attendance track. Only tracks established for the campus in the Attendance application are listed. Attendance should be posted one track at a time, and you must save between tracks. Changing the track without saving will generate message warning you that you have unsaved changes. |
TIP: Use the Directory to select students:
From the By Date and Code tab, you can use the All/Individual Code fields, combined with the Directory, to easily select a group of students and apply a posting code.
To apply the same attendance posting code to a group of students:
To apply different attendance posting codes to a group of students:
❏ Indicate the period(s) of the absence in one of the following ways:
From/To Period |
Select the range of periods for the absence. |
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Period Pattern | Select the pattern that applies to the absence. |
A blank row is displayed in the grid.
Code | This field is disabled if you selected to apply one posting code to all students. Otherwise, type or click to select the posting code that applies to the student. |
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Student ID |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. Or, click Directory to select the student using the directory. |
The student’s name and grade level are displayed.
❏ Click +Add to add a student.
A blank row is added to the grid.
❏ Click Save to post attendance.
If attendance was previously posted for the same student, date, and period, a pop-up window opens when you save prompting to confirm that you want to overwrite the previous data:
The grid displays the previously posted code and the new code for each period, as well as the tab on which the new code was posted, for the date specified on the main page.
Overwrite Code |
For each row, indicate if you want to overwrite the existing posting code for the student, date, and selected period(s). If there are multiple rows, you can select the check box in the heading to overwrite the code for all rows. |
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Click OK. The changes are saved.
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If the same comment applies to multiple periods, you can type the comment once, and select the periods to apply the comment to. Or, you can enter individual comments for each period.
The icon is yellow if comments currently exist for the student, date, and any of the selected periods. The icon is white if the student has no comments on that date.
Select one or more periods to apply the displayed comment to.
To apply the comment to all displayed periods (according to the selections of the From/To Period fields), select the check box in the heading row. All individual period fields are selected by default. Note that this may not include all periods at the campus. The individual fields can be unselected as needed.
If you have added, edited, or deleted any comments in the comment space, the changes or deletion will be applied to the selected period(s).
(Display only) Periods are listed according to the From/To Period range specified on the main page.
The icon is yellow if comments exist. Otherwise the comment icon is white.
Click the icon to add, update, or view existing comments for a particular period.
When you click the icon, it is outlined with a black box to indicate that it is the active comment.
The space on the right is enabled allowing you to type a comment.
The space on the right is where you add or update comments for the student, up to 255 characters. The space is not enabled until at least one period is selected, or until you click a View Comment icon.
WARNINGS:
Comments are not saved until you click Save.
If you enter comments, click Apply Checked, receive an Overwrite Warning message and click OK, and then click the “X” to close the window, the new comment does not overwrite the original comment until you click Save and the Saved Successful message is displayed.
If you entered comments for a posting code, and then clear the posting code, the comment is cleared without notification.
A student's comments can be viewed on Attendance > Maintenance > Student > Student Inquiry > Attendance Audit.