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general:enroll_reenroll_new_student

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general:enroll_reenroll_new_student [2021/05/11 18:57] – created apapegeneral:enroll_reenroll_new_student [2023/11/29 20:33] (current) – apape
Line 3: Line 3:
 //**Registration > Maintenance > Student Enrollment**// //**Registration > Maintenance > Student Enrollment**//
  
-{{:images:screenshots:XXXXXXXXX.png|Click Retrieve button to enroll a student}}+{{:images:screenshots:asc_enroll_new_student1.png|Click Retrieve button to enroll a student}}
  
 VCV Leave **Student** and **Texas Unique Stu ID** blank, and click **Retrieve**. VCV Leave **Student** and **Texas Unique Stu ID** blank, and click **Retrieve**.
  
-Depending on the setting of the **Auto Assign Student I** field on Registration > Maintenance > District Profile > District Information > District Maintenance > Control Info, the following occurs: +Depending on the setting of the **Auto Assign Student I** field on Registration > Maintenance > District Profile > District Maintenance > Control Info, the following occurs: 
  
 BBB If **Auto Assign Student ID** is selected, the next state ID is automatically assigned to students. The following pop-up message is displayed: BBB If **Auto Assign Student ID** is selected, the next state ID is automatically assigned to students. The following pop-up message is displayed:
  
-{{:images:screenshots:XXXXXXXXX.png|Pop-Up message with Information}}+{{:images:screenshots:asc_enroll_new_student2.png|Pop-Up message with Information}}
  
 Click **OK**. Click **OK**.
  
-BBB If **Auto Assign Student ID** is //not// selected, you must enter an ID number for the student. The following message is displayed at the top of the page:+BBB If **Auto Assign Student ID** is //not// selected, you must enter an ID number for the student. The following message is displayed at the bottom of the page:
  
-{{:images:screenshots:XXXXXXXXX.png|Enter an ID number if Auto Assign Student ID not assigned}}+{{:images:screenshots:asc_enroll_new_student3.png|Enter an ID number if Auto Assign Student ID not assigned}}
  
   * In the **Student** field, type an unused six-digit student ID.   * In the **Student** field, type an unused six-digit student ID.
Line 31: Line 31:
 //**Registration > Maintenance > Student Enrollment > Demo1**// //**Registration > Maintenance > Student Enrollment > Demo1**//
  
-{{:images:screenshots:XXXXXXXXX.png|Student Enrollment Demo1 tab}}+{{:images:screenshots:asc_demo1_tab.png|Student Enrollment Demo1 tab}} 
 + 
 +VCV The following fields are required to create a student record; however, the more complete the student’s record, the more useful the data is throughout the Student system. 
 + 
 +BBB **Grade**\\ 
 +BBB **Entry Dt**\\ 
 +BBB **First** and **Last Name**\\ 
 +BBB **Elig Code**\\ 
 +BBB Either **SSN** or **Social Security Num Denied**\\ 
 +BBB **Sex**\\ 
 +BBB **Date of Birth**\\ 
 +BBB At least one race must be selected.\\ 
 + 
 +Other bolded fields are required for PEIMS reporting and should be entered.\\ 
 +See online Help for descriptions of each field.\\ \\ 
 + 
 +VCV If a photo exists for the student ID, the student photo is displayed. You can add or change the student photo:\\ 
 + 
 +BBB Hover over the image and click **Change**.\\ 
 + 
 +{{:images:screenshots:asc_change_student_photo.png|Arrow Hovering over Change}}\\ 
 + 
 +The Change Student Photo window opens.\\ 
 + 
 +{{:images:screenshots:asc_choose_student_photo.png|Arrow pointing to Choose File}}\\  
 + 
 +BBB Click **Choose File**. Locate and open the file for the new image. 
 + 
 +BBB Click **Save** to close the window. 
 + 
 +VCV Click **Save**. 
 + 
 +When enrolling a new student, you must save the information on the Demo1 tab before continuing. You are not allowed to proceed to any other tabs until the information is saved. 
 + 
 +<WRAP box>**Note**: Once data is saved on the Demo1 tab, it is not necessary to click **Save** on each tab. You can make changes on multiple tabs and then click **Save** once.</WRAP> 
 + 
 +//**Registration > Maintenance > Student Enrollment > W/R Enroll**// 
 + 
 +Once the record is saved on the Demo1 tab, the student will have an enrollment record on the W/R Enroll tab. 
 + 
 +{{:images:screenshots:asc_student_on_wrenroll.png|Enrollment record on WR Enroll tab with Entry Date highlighted}} 
 + 
 +\\ 
 +//**Registration > Maintenance > Student Enrollment > Demo2**// 
 + 
 +{{:images:screenshots:asc_demo2_tab.png|Demo2 tab}} 
 + 
 +Enter additional data for the student, including counselor, receiving/transfer, locker, and miscellaneous information. Several local use field are available on this tab.\\  
 + 
 +\\ 
 +//**Registration > Maintenance > Student Enrollment > Demo3**// 
 + 
 +{{:images:screenshots:asc_demo3_tab.png|Demo3 tab}} 
 + 
 +Enter additional data for the student, including CTE data, status indicators, and any available promotion or graduation data.\\ 
 + 
 +VCV Click **Save**.
general/enroll_reenroll_new_student.1620759438.txt.gz · Last modified: 2021/05/11 13:57 (external edit)

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