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Trace: • grade_reporting_gradebook_admin_staff_id • registration_forms_detail_view_dynamic_new_student_enrollment • Copy Course Section (Scheduling) • Other functions and features: • report_grade_level_blank_for_all_sgr2047 • Run the report: • grade_reporting_prior_year_body_lower_grid

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general:grade_reporting_prior_year_body_lower_grid
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❏ Click +Add in the lower grid to add courses taken during the selected year.

A blank row is added to the lower grid. (You may need to scroll to the right to find +Add.)



Title

Type the local official name for the course, up to 15 characters. This name will print on the student's AAR.

Service ID

(Required) Click ellipsis icon to select the service ID for the course.
Svc ID Desc

(Required) Type the service ID description for the course, up to ten characters.

The field is automatically populated if you enter or select a service ID.

The field is read-only unless the service ID is local (i.e., starting with an 8 or 9).

To edit the description, you must first save the row with local service ID.

If a local service ID is changed to a service ID that does not start with an 8 or a 9, the Svc ID Desc will be updated with the correct corresponding service ID description when you save.

Svc ID Type

Select the TEA service ID type that describes the course. This field determines the area on the AAR in which the course will print.

Example: For the BCIS1 course, you could select VOED if the course should be listed under Career and Tech on the AAR, or select COMP if the course should be listed under Tech Applications.

If you select a code in the AAR Use field, the course will print in the area indicated by the AAR Use field rather than the area indicated by the Svc ID Typ field.


❏ For each semester, up to four semesters, add the following:

Sem #

Type the semester grade for the course. You must enter at least one semester grade.

Alpha grades such as NG, I, P, and F are allowed.

Exc Abs #

Select if the student has a passing grade for the semester but too many absences to earn credit. For example, if the student’s semester 1 grade for Algebra I is 90, but the student has 14 absences for semester 1, select Exc Abs 1.

GP (graduation plan) Use #

Select the subject area in which the course should be applied on the student's graduation plan, if other than the course's service ID type.

GP Use codes must correspond to the semester. For example, if a course only meets in semester 2, select a subject area from the GP Use 2 field.


❏ Add the following additional information for the course:



Grd Avg

Type the student's final grade average for the course.

If a semester grade is changed but this field is not changed, a red asterisk is displayed next to the field when you save, indicating that the grade may need to be changed.

Credits

Type the student's credit earned for the course using one whole number and one decimal (e.g., 1.0).

Do not type the period. For example, type 05 to enter 0.5 credit.

If no credit was awarded, type NC. This only applies if the student passed the course but is not receiving credit due to attendance.

If Remove Credit on Grade Change is selected on the Computation tab, when manually updating Credit field, you must first save the cycle or exam grade change to prevent the field from being cleared by the initial save.

Credit Hrs

Type the number of credit hours the student will earn for the course.

Pass/Fail

Indicate the student’s academic outcome for the course.

Loc Crs

Type the course number assigned to the course by the district, if available.

The field is used on Graduation Plan > Maintenance > District > Graduation Requirements and Graduation Plan > Maintenance > Student > Grade Level Course Detail in conjunction with the service ID to determine if a course should be included in the Required Plan Courses list on the Grade Level Course Detail tab.

A valid local course number is required in order for the course to be included in grade averaging calculations. If the Historical Grade Averaging and Ranking utility cannot match the local course number to one that exists in the district master schedule for that school year, the course is not included in grade averaging calculations.

NOTE: This field is required if the Entry Date field is not blank.

Loc Sec

Type the course section assigned to the course by the district, if available.

NOTE: This field should only be used to enter in-district summer courses that must be reported in Extended Year PEIMS.

Crs Seq

Select the code indicating the sequence of the course, which is not necessarily the semester in which the course is taught.

AAR Use

Select the code indicating the academic area in which the course is a requirement. This code determines where the course is displayed on the AAR Multi-Year (SGR2047) report.

Spec Crs

Type or click ellipsis icon to select the special course consideration code for the course. You can type up to two one-character codes in this field.

For a summer school course, be sure to select R.

GA Wgt (grade averaging weight)

Type the number of times the grade for the course should be counted in grade average calculations. The default is 1. Valid values are 0-9.

Type 0 if the course should be excluded from grade average calculations.

GA Tbl

If the course type (from the GA table) should be a value other than R-Regular, type the code for the correct course type (Grade Reporting > Maintenance > Tables > Course Type).

If the GA table does not exist in the historical campus tables for that year, the current year campus grade average tables are used.

Entry Date

Type the date the student entered the course in the MM-DD-YYYY format.

NOTE: This field should only be used to enter in-district summer courses that must be reported in Extended Year PEIMS.

This date must be between June 1st and August 31st.

End Date

Type the date the student left the course in the MM-DD-YYYY format.

NOTE: This field should only be used to enter in-district summer courses that must be reported in Extended Year PEIMS.

This date must be between June 1st and August 31st and must be greater than or equal to the Entry Date.


❏ Click Save.

general/grade_reporting_prior_year_body_lower_grid.txt · Last modified: 2025/06/30 14:39 by apape

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