Health > Maintenance > Student Health > Screening - Vision
This tab allows you to maintain data about a student's vision screenings.
This tab is not enabled until you retrieve a student.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
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Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
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(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's existing vision screening records are displayed.
The list can be re-sorted.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
❏ Click +Add to add a vision screening record.
The fields below the grid are enabled.
Screening Date |
Type the date on which the screening test was administered in the MMDDYYYY format. Or, click to select the date from the calendar.
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Results |
Pass/Fail |
Select the overall result of the vision test.
For a religious exemption, select Exempt.
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Color Blind |
Select the result of the color blind test.
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Glasses |
Select if the student was wearing glasses when tested.
For Both, Right, and Left, type the three-digit test results for both eyes, the right eye, and the left eye.
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Screener |
Type the screener's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Exam |
Type |
Select the type of vision test administered.
For a religious exemption, select Other.
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Status |
Select the status of the follow-up exam if applicable.
For a religious exemption, select Not Examined.
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Referral Date |
Type the date on which the student was referred to a specialist in the MMDDYYYY format. Or, click to select the date from the calendar.
This field is also updated when you generate a referral letter from Letters > Run Letter > Print Letters and click Update Referrals.
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Follow-up Date |
Type the date of the follow-up exam in the MMDDYYYY format. Or, click to select the date from a calendar.
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Specialist |
If the student visited a specialist after the screening, type the specialist's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Exemption Information |
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❏ To edit an existing record, click the record in the grid.
The fields below the grid are enabled allowing you to make changes.
❏ Click Save.
Health > Maintenance > Student Health > Screening - Hearing
This tab allows you to maintain data about a student's hearing screenings.
This tab is not enabled until you retrieve a student.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
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Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
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(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's existing hearing screening records are displayed.
The list can be re-sorted.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
❏ Click +Add to add a hearing screening record.
The fields below the grid are enabled.
Screening Date |
Type the date on which the screening test was administered in the MMDDYYYY format. Or, click to select the date from the calendar.
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Sweepcheck/Threshold |
For each frequency (1000, 2000, and 4000) for the right and left ears, enter the following:
Sweep. |
Select the results for the sweepcheck.
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Thresh. |
Type the lowest decibel level (two digits) at which the student responds.
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Screener |
Type the screener's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Exam |
Pass/Fail |
Select the overall result of the hearing test.
For a religious exemption, select Exempt.
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Status |
Select the status of the follow-up exam if applicable.
For a religious exemption, select Not Examined.
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Referral Date |
Type the date on which the student was referred to a specialist in the MMDDYYYY format. Or, click to select the date from the calendar.
This field is also updated when you generate a referral letter from Letters > Run Letter > Print Letters and click Update Referrals.
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Follow-up Date |
Type the date of the follow-up exam in the MMDDYYYY format. Or, click to select the date from a calendar.
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Specialist |
If the student visited a specialist after the screening, type the specialist's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Exemption Information |
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❏ To edit an existing record, click the record in the grid.
The fields below the grid are enabled allowing you to make changes.
❏ Click Save.
Health > Maintenance > Student Health > Screening - Spinal
This tab allows you to maintain data about a student's spinal screenings.
This tab is not enabled until you retrieve a student.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
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Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
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(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's existing spinal screening records are displayed.
The list can be re-sorted.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
❏ Click +Add to add a spinal screening record.
The fields below the grid are enabled.
Screening Date |
Type the date on which the screening test was administered in the MMDDYYYY format. Or, click to select the date from the calendar.
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Screening Method |
Indicate if the student met the requirement to be screened based on his/her age or grade level. The student’s age is at the time of the spinal screening.
Age requirement (Screening Method is A or blank):
• Female student - Age is 10, grade level is not 05 or 07.
• Female student - Age is 12, grade level is not 05 or 07.
• Male student - Age is 13, grade level is not 08.
• Male student – Age is 14, grade level is not 08.
Grade level requirement (Screening Method is G or blank)
• Female student - Grade level is 05.
• Female student - Grade level is 07.
• Male student - Grade level is 08.
If the student does not meet this criteria, select blank.
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Results |
Signs/Symptoms |
Indicate signs and symptoms observed.
For a religious exemption, select Exempt.
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Degrees |
Type the two-digit number indicating the degree of curvature found if applicable.
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Treatment |
Select the treatment needed if applicable.
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Screener |
Type the screener's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Exam |
Prior Treatment |
Select if the student received prior treatment.
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Rescreen |
Select if this is a re-screen.
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Referral Date |
Type the date on which the student was referred to a specialist in the MMDDYYYY format. Or, click to select the date from the calendar.
This field is also updated when you generate a referral letter from Letters > Run Letter > Print Letters and click Update Referrals.
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Follow-up Date |
Type the date of the follow-up exam in the MMDDYYYY format. Or, click to select the date from a calendar.
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Specialist |
If the student visited a specialist after the screening, type the specialist's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Exemption Information |
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Findings |
❏ Click the button to enter the results of the spinal test. The findings window opens.
If findings already exist for the screening record, a note icon is displayed on the button.
❏ Click +Add to add a finding.
Finding |
Select the observed spinal view and type.
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| Delete a finding from the list.
1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time.
2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No.
You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
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❏ Click OK to close the Findings window.
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❏ To edit an existing record, click the record in the grid.
The fields below the grid are enabled allowing you to make changes.
❏ Click Save.
Health > Maintenance > Student Health > Screening - Acanthosis
This tab allows you to maintain data about a student's acanthosis screenings. Acanthosis nigricans is a condition that may serve as an indicator for risk of type 2 diabetes. Acanthosis screenings can help identify students who have high insulin levels and who may be at risk of developing the disease. It can easily be evaluated by means of a visual examination.
This tab is not enabled until you retrieve a student.
NOTE: If you used Mass Screening - Acanthosis to update a student with a positive AN Marker, the Height, Weight, and Blood Pressure (1st and 2nd) fields must be updated on this page.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
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Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
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(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's existing Acanthosis screening records are displayed.
The list can be re-sorted.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
❏ Click +Add to add a Acanthosis screening record.
The fields below the grid are enabled.
Screening Date |
Type the date on which the screening test was administered in the MMDDYYYY format. Or, click to select the date from the calendar.
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Screening Information |
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Screener |
Type the screener's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Blood Pressure (1st and 2nd) |
Type the three-digit systolic and diastolic readings for the first and second blood pressure checks.
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Exemption Information |
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Specialist |
If the student visited a specialist after the screening, type the specialist's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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❏ To edit an existing record, click the record in the grid.
The fields below the grid are enabled allowing you to make changes.
❏ Click Save.
Health > Maintenance > Student Health > Screening - TB
This tab allows you to maintain data about a student's tuberculosis (TB) skin tests.
This tab is not enabled until you retrieve a student.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
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(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's existing TB screening records are displayed.
The list can be re-sorted.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
❏ Click +Add to add a TB screening record.
The fields below the grid are enabled.
Screening Date |
Type the date on which the screening test was administered in the MMDDYYYY format. Or, click to select the date from the calendar.
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Test Information |
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Screener |
Type the screener's first name (up to 9 characters), middle initial, and last name (up to 14 characters).
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Follow-up Information |
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Exemption Information |
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❏ To edit an existing record, click the record in the grid.
The fields below the grid are enabled allowing you to make changes.
❏ Click Save.
Health > Maintenance > Student Health > Screening - Physical Exam
This tab allows you to maintain data about physical examinations of the student.
This tab is not enabled until you retrieve a student.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
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(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's existing physical exam screening records are displayed.
The list can be re-sorted.
You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.
A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
❏ Click +Add to add a physical exam screening record.
The fields below the grid are enabled.
Screening Date |
Type the date on which the screening test was administered in the MMDDYYYY format. Or, click to select the date from the calendar.
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Exam Information |
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Blood Pressure |
Type the systolic and diastolic readings for the blood pressure check.
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❏ To edit an existing record, click the record in the grid.
The fields below the grid are enabled allowing you to make changes.
❏ Click Save.
Health > Maintenance > Student Health > Screening > Consolidated
This tab allows you to maintain data about a student's vision, hearing, spinal, acanthosis, and physical exam screenings on one page.
This tab is not enabled until you retrieve a student.
Select a student
❏ To retrieve a student's records, select the student in one of the following ways:
Student |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
The student can also be located by typing the name in one of the following formats:
• Last name, comma, first name (smith, john)
• Last name initial, comma, first name initial (s,j)
• Comma, first name (,j)
|
Texas Unique Stu ID |
Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed.
TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523)
If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used.
Review the Assign a TSDS Unique ID guide for additional information.
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Directory |
|
(photo) |
If a photo exists for the student, the student photo is displayed.
From Registration > Maintenance > Student Enrollment, you can change the student photo:
1. Hover over the image, and click Change. The Change Student Photo window opens.
2. Click Choose File. Locate and open the file for the new image.
3. Click Save. The window closes, and the new image is displayed.
Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.
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The student's most recent records are displayed.
New | For each type of screening, click to add a new record if an existing record is displayed. You do not need to click New if this is the student's first screening record. |
Comment | For each type of screening, click to add a comment to the record you are creating. If there are comments for the existing screening record, a page icon is displayed on the button. |
Print Comment | For each type of screening, click to print the information for the record that is displayed, including the comments. |
❏ Create new student screening records as needed. To edit or delete a record, go to that screening tab.
❏ Click Save.
Click to add comments for the record. The window opens; existing comments are displayed. Add or edit comments and click OK.
If comments exist for the record, a paperclip icon is displayed on the button.
The first 1000 characters of these comments will print on the Medical Profile Report - SHS0810.