general:tsds_newsy_best_practice_gde
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| - | ======ASCENDER TSDS New School Year Best Practice Guide====== | ||
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| - | <WRAP round intro> | ||
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| - | ====District Administration > TSDS > Domains & Entities==== | ||
| - | Three new functions are introduced with 8.1200 release at District Administration > TSDS > Domains & Entities: | ||
| - | * Selection of domains and entities with dependent enforcement | ||
| - | * Display of Send Status | ||
| - | * TSDS data extraction and send on demand | ||
| - | \\ | ||
| - | ===Domain & Entity Selection=== | ||
| - | ASCENDER has broken down all TSDS reportable domains and extensions into four general level. Each level is dependent | ||
| - | upon the previous level. This means that Second Level Submission > Staff Domain selection will generate an error if all First Level Submission entries are not also selected.\\ \\ | ||
| - | In addition to the level dependencies, | ||
| - | * **Enrollment** domain depends on **Student Identification and Demographic > Student** | ||
| - | * **Student Identification and Demographics Domain > StudentEducationOrganizationAssociation** depends on **Enrollment** domain | ||
| - | * **Teaching and Learning > Course Offering** depends on Teaching and Learning > Course | ||
| - | * **Teaching and Learning > Section** depends on **Teaching and Learning > CourseOffering** | ||
| - | * **Teaching and Learning > StaffSectionAssociation** depends on **Teaching and Learning > Section** | ||
| - | * **Teaching and Learning > StudentSectionAssociation** depends on **Teaching and Learning > Section** | ||
| - | * **Student Attendance > StudentProgramAttendanceEvent** depends on **Alternative and Supplemental Services Domain** | ||
| - | \\ | ||
| - | ===Send Status=== | ||
| - | The Send Status button will display the number of records extracted and percentage successful for each entity. This can be used as a measure in the decision to continue adding entities to the extract and send process.\\ | ||
| - | Incomplete or low success percentage entities will likely lead to errors for dependent endpoints. | ||
| - | \\ \\ | ||
| - | ===Extract & Send Functionality=== | ||
| - | There are two ways to transmit data to TSDS – via a 6:00 pm automatic process or by clicking on the **Extract & Send** button. Both processes will utilize the selections here to determine what data to send. | ||
| - | \\ \\ | ||
| - | ===Best Practice for Sending Data=== | ||
| - | To assist with the best schedule for your LEA, please complete the following milestones.\\ \\ | ||
| - | Gather important milestones: | ||
| - | * Fiscal year start:\\ | ||
| - | * All employees updated in current year payroll:\\ | ||
| - | * ASDR process:\\ | ||
| - | * First day of school:\\ | ||
| - | * First day counts process:\\ | ||
| - | * No Shows process: | ||
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| - | The following table is laid out in dependency order and the above dates can be used as a guide to complete the following schedule.\\ | ||
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| - | All staff and students must have a Texas Unique ID prior to beginning this process. | ||
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| - | ^Date^Domain & Entity^Note^ | ||
| - | ^First Level Submission^^^ | ||
| - | | |Education Organization Domain & Descriptor |BBB After ASDR roll-over\\ BBB Needed for Charter School Waitlist (CSW)| | | ||
| - | | |School Calendar Domain |BBB After ASDR roll-over and calendars are finalized| | | ||
| - | ^Second Level Submission^^^ | ||
| - | | |Student Identification and Demographic Domain > Student|BBB Late August/ | ||
| - | | |Enrollment Domain|BBBLate August/ | ||
| - | | |Student Identification and Demographic Domain > Parent |BBB Late August/ | ||
| - | | |Student Identification and Demographic Domain > StudentEducationOrganizationAssociation|BBB Late August/ | ||
| - | | |Student Identification and Demographic Domain > StudentParentAssociation|BBB Once the Student and Parent entities are both complete with minimal errors, the association file can be sent.| | | ||
| - | | |Staff Domain|BBB Mid to late August when new hires are processed| | | ||
| - | ^Third Level Submission^^^ | ||
| - | | |Student Application Domain|BBB Needed for CSW| | | ||
| - | | |Finance Domain|BBB Mid to late September after all employees are updated with new contracts in current year| | | ||
| - | | |Teaching and Learning Domain > Course|BBB Early September| | | ||
| - | | |Teaching and Learning Domain > CourseOffering|BBB Early September| | | ||
| - | | |Teaching and Learning Domain > Section|BBB Early September| | | ||
| - | | |Teaching and Learning Domain > StudentSectionAssociation|BBB Early September| | | ||
| - | | |Teaching and Learning Domain > StaffSectionAssociation|BBB Early September| | | ||
| - | | |Alternative and Supplemental Services Domain|BBB Early September| | | ||
| - | | |Prior Year Leaver Domain|BBB Early September| | | ||
| - | ^Fourth Level Submission^^^ | ||
| - | | |Student Attendance Domain > StudentSchoolAssociationEvent|BBB Early September| | | ||
| - | | |Student Attendance Domain > StudentProgramAttendanceEvent|BBB Early September| | | ||
| - | | |Discipline Domain|BBB Early September| | | ||
| - | | |Restraint Event|BBB Early September| | | ||
| - | | |Student Academic Record Domain|BBB Early September| | | ||
| - | | |Student Special Education Program Eligibility Association Domain|BBB Early September| | | ||
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general/tsds_newsy_best_practice_gde.1723044587.txt.gz · Last modified: 2024/08/07 15:29 by apape