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gradereporting:maintenance:masterschedule:districtschedule:availablecourses
Available Courses (District Schedule)
Grade Reporting > Maintenance > Master Schedule > District Schedule
This page allows you to maintain course records in the district master schedule. The district master schedule contains all the courses offered within the district. When campuses build a campus-level course record, they must select from the courses in the district master schedule.
Add and modify courses:
| Search drop-down |
Select the field by which you want to search for courses. |
|---|---|
| Search |
Type all or part of the search phrase. |
❏ Click Retrieve.
A list of courses that meet the specified criteria is displayed.
- The list can be re-sorted.
- Courses displayed in bold, italic type indicate that the course already has a standard set assigned.
Change the grid view:
The default view in the grid is basic course information indicated by ⇒ Crs Nbr in the area below the grid. You can modify the view in the grid by clicking an underlined header in that area.
For example, if you click the Scheduling header, only restrictions information is displayed in the grid. The Scheduling header is displayed as ⇒ Scheduling indicating that it is the current view.
❏ Click 
for a record in the grid to edit the course record.
❏ Or, click +Add to add a course.
The fields are displayed below the grid where you can add or update the record.
| Crs Nbr |
Type the four- to eight-digit course number assigned to the course by the district. |
|---|---|
| Title |
Next to the Crs Nbr field, type the name of the course, up to 15 characters, with no commas. |
| Abbrev Name |
Type the eight-character abbreviated course name that will print on the AAR (SGR2047). The field is for local courses only. If left blank, the first eight characters of the course title are saved in this field. |
| Service ID |
(Required) Click The service ID description is displayed next to the field.
For Classroom Link, verify that the appropriate service ID is assigned to each course. NOTE: Local Service IDs that begin with 8 must be unique and cannot end in XXX. |
| Graded Crs |
Select if the course is graded. NOTE: Grades can be posted for a non-graded course on the Student Maintenance pages. |
| Nbr Sem |
Select the number of semesters of the course. |
| Textbook ISBN |
Type the international standard book number (ISBN) associated with the textbook for the course, up to ten characters. |
| Exclude from TeacherPortal |
Indicate if the course should be excluded from the Attendance and/or Grades pages in TeacherPortal. |
| Self Paced |
Select if the course is self-paced. Self-paced courses can only be one semester long and must have the report card grade type as numeric (set in Grade Reporting/Maintenance/Master Schedule/Campus Schedule/Course).
❏ Click OK. You are prompted to print a student list. |
❏ Under GrdRpting:
| Per Ctrl |
Type the period control number for the course, which is the number of class periods per day the course meets multiplied by the number of semesters taught. |
|---|---|
| Department |
(Optional) Type the code indicating the academic department with which the course is associated, up to three characters. The code is determined by the district. |
| Gender Restr |
Select a gender if the section is restricted to one gender. This field exists on the district-level course record (Maintenance > Master Schedule > District Schedule) and the campus section record (Maintenance > Master Schedule > Campus Schedule > Section). If the campus section record has a value, that value is used. Otherwise, the district value is used. |
| Required Elective |
Indicate if the course is a required or elective course. When the grid view is set to ⇒ GrdRpting, the selected option is displayed in the Course Priority column in the grid. |
❏ Under Course Codes and Credits:
| Tot Credits |
Type the number of academic credits awarded to students who pass the course, up to two digits. The decimal is inserted automatically. For example, if you type 10, the field displays 1.0.
IMPORTANT: If you change this field for a prior year, you must run the Historical Grade Averaging and Class Ranking utility, as this will affect student averages in prior years.
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| Part Credit |
Select if partial credit is awarded to students who fail one or more semesters or are only enrolled in part of the course. The field is used by the Assign Pass Fail Indicators utility. NOTE: If a two-semester course has a Credits setting of .5 credits, Award Partial Credit must be selected for the Grade Compuation and Credit Assignment utility to award the credit. |
| AAR |
The code is used to determine where the course will print on the AAR. The field is only used if the code is different from the designated area for printing; otherwise, leave blank.
• If there are AAR use codes on the student record, the student codes are used even if there are AAR use codes on the section or district course records. |
| Grad Plan |
Select the code indicating the academic area in which the course will appear on a student’s graduation plan, if the academic area is different than what would be on the student’s AAR. |
| Spec Cons |
Select up to two codes indicating special considerations for the course. The codes cannot be the same for both fields. Special considerations are printed on the student's AAR (SGR2047).
• If there are special course consideration codes on the student record, the student codes are displayed on the AAR even if there are special course consideration codes on the section or district course records. |
| Credit Seq |
Select the code indicating the conditions under which credits are awarded. This field is only considered in the Grade Computation and Credit Assignment utility and the Assign Pass Fail Indicators utility if Grading Concept is set to Sem/Final on Maintenance > Tables > Campus Control Options > Computation. |
| Credit Lvl |
Select the credit level for which you want to add course records.
It is important that all district courses be assigned a credit level, because the field is used in grade averaging and cumulative grade averaging at middle schools and high schools. IMPORTANT: If you change this field for a prior year, you must run the Historical Grade Averaging and Class Ranking utility, as this will affect student averages in prior years.
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| CPR |
Select if the course allows a student to meet the requirement for cardiopulmonary resuscitation (CPR) instruction. The CPR instruction must include training that has been developed by the American Heart Association or the American Red Cross, or using nationally recognized, evidence-based guidelines and incorporation psychomotor skills to support the instruction. |
| Speech |
Select if the course allows a student to meet the Foundation High School Program (FHSP) requirement for speech skills. |
| OnRamps |
Select if this course is an OnRamps dual enrollment course coordinated by The University of Texas at Austin. The field can only be selected for high school credit courses (i.e., Credit Lvl = H). |
❏ Under Elem/Misc:
The Core Crs and ELA Wgt fields only apply to courses where the Credt Lvl field is set to E (elementary). The other three fields may apply to all credit levels.
| Core Crs |
Select the code indicating the core course type. |
|---|---|
| ELA Wgt |
(English Language Arts weight) Type the percentage of the total language arts grade that the grade for the course represents. NOTE: If this field is blank or non-numeric, it will be calculated as 0. |
| Auto Grd |
Type the default grade that should be assigned to students who have no grade recorded for the course, up to three characters. The field can be alpha or numeric. The grade will automatically display in TeacherPortal; it will not be necessary to run the Auto Assign Grades and Citizenship utility. |
| Incl UIL Elig |
Select if the course is used in determining six-week eligibility for extracurricular activities. University Interscholastic League (UIL) rules allow some courses to be exempt in determining six-week eligibility. This field exists on the district-level course record (Maintenance > Master Schedule > District Schedule) and the campus section record (Maintenance > Master Schedule > Campus Schedule > Section). If the campus section record has a value, that value is used. Otherwise, the district value is used.
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| Exam/Sem Pat |
Select the numeric code indicating when exam and semester grades are given, or leave blank. For exam/semester pattern 2, the AARs (SGR2047) do not consider the course sequence code. |
❏ Under PEIMS:
| CTE Hrs |
Type the number of Career and Technical Education (CTE) hours associated with the course (1-3). The hours are used by the Attendance application to compute CTE contact hours. Leave blank if this is not a CTE course. |
|---|---|
| Pop Srvd |
Select the code indicating the student population primarily targeted for the section. This field exists on the district-level course record (Maintenance > Master Schedule > District Schedule) and the campus section record (Maintenance > Master Schedule > Campus Schedule > Section). If the campus section record has a value, that value is used. Otherwise, the district value is used. |
| Instr Sett |
click |
| Class Type |
Select the code indicating if the section class type is regular or non-regular. |
| Role ID |
Select the code indicating the capacity in which the instructor serves the students during the section. Only course sections with a role ID of 087 (i.e., Teacher) or 47 (i.e., Substitute Teacher) are included in the Classroom Link data. This field exists on the district-level course record (Maintenance > Master Schedule > District Schedule) and the campus section record (Maintenance > Master Schedule > Campus Schedule > Section). If the campus section record has a value, that value is used. Otherwise, the district value is used. |
| Crs Seq |
The code is used when extracting course completion data for PEIMS and during end-of-course precoding. This field exists on the district-level course record (Maintenance > Master Schedule > District Schedule) and the campus section record (Maintenance > Master Schedule > Campus Schedule > Section). If the campus section record has a value, that value is used. Otherwise, the district value is used.
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❏ Under HR/GA:
Honor Roll/Grade Averaging
| HRoll Wgt |
Type the number of times the course is counted in honor roll computation. Type 0 to exclude the course from honor roll computation. |
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| HRoll Table |
Select the code indicating the table used to convert the student's course grade in honor roll computations. |
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| HRoll Code |
Select the code indicating if this course's grades or students should be excluded from honor roll computations. |
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| GA Table |
Select the course type table which will be used to adjust the student’s grade for the course in grade averaging calculations. These course types are set up on Grade Reporting > Maintenance > Tables > Course Type.
NOTE: The default value for a course is R-Regular when added to the district master schedule. If R is not the correct grade average table for the course, the field must be updated. This code is used in the grade averaging calculations, unless the student has a GA table code specified in his student record. IMPORTANT: If you change this field for a prior year, you must run the Historical Grade Averaging and Class Ranking utility, as this will affect student averages in prior years.
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| GA Wgt |
Type the number of times the grade for the course is counted in grade averaging calculations.
NOTE: The weight can be used to exclude a course from grade averaging. If a course has zero weight, it is excluded. Many campuses exclude PE, Band, Athletics, Office Aide, etc. from grade averaging calculations. IMPORTANT: If you change this field for a prior year, you must run the Historical Grade Averaging and Class Ranking utility, as this will affect student averages in prior years.
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❏ Click Save.
NOTE: For prior years, if you have made changes to the Tot Credits, Credit Lvl, GA Table, or GA Wgt fields, a warning message is displayed when you save advising you that changing the value will affect the student grade averaging and class ranking for that school year. Click OK to proceed.
IMPORTANT: You must run the Historical Grade Averaging and Class Ranking utility, as these changes will affect student averages in prior years.
Other functions and features:
| | Edit a record. |
|---|---|
 | Delete a course record. |
| Stds-Based Crs Setup | Assign standard sets to the course. |
gradereporting/maintenance/masterschedule/districtschedule/availablecourses.txt · Last modified: 2020/07/08 13:54 by 127.0.0.1