TSDS Crosswalks

Grade Reporting > Maintenance > Tables > TSDS Crosswalks

The TSDS Crosswalks page is used to convert locally maintained data to the applicable TEA format and to maintain values used for TSDS reporting. For the PEIMS Fall Submission, Crosswalks 042 and 043 may be used to assign MonthlyMinutes (E1057), while Crosswalk 044 is used to maintain weekly days and minutes for applicable PE responsibilities. The ADP – Additional Days School Year Courses crosswalk is used to associate ADSY courses with the appropriate campus for reporting.

Update Data:

Crosswalk Type	Select the crosswalk table for which you want to convert data.

The selected crosswalk table is displayed. The list can be re-sorted.

You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.

A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.

Crosswalk Type:

042 - Responsibilities – From Campus/Period to Minutes
042 - Responsibilities – From Campus/Period to Minutes

Use for campuses with a standard bell schedule to assign MonthlyMinutes based on the campus and period. Enter Begin Time and End Time on individual sections only when they do not follow the standard bell schedule.

Monthly Minutes Logic

MonthlyMinutes (E1057) represents the staff responsibility minutes for the four weeks preceding the PEIMS Fall snapshot date, which is the last Friday in October.

The system determines MonthlyMinutes for a course section in the following order:
1. If Begin Time and End Time are entered on the section, the system calculates the minutes using those values and the section’s meeting days.
2. If Begin Time and End Time are blank, the system searches Crosswalk 043 – Responsibilities – From Campus/Service ID to Minutes for the section’s campus and CourseCode.
3. If the CourseCode is not found in Crosswalk 043, the system searches Crosswalk 042 – Responsibilities – From Campus/Period to Minutes.
043 - Responsibilities – From Campus/Service ID to Minutes
043 - Responsibilities – From Campus/Service ID to Minutes

For course sections where daily subject minutes may fluctuate, such as elementary teachers whose subject times vary, use Crosswalk 043 (Responsibilities – From Campus/Service ID to Minutes) to assign MonthlyMinutes (E1057) based on the CourseCode.

Monthly Minutes Logic

MonthlyMinutes (E1057) represents the staff responsibility minutes for the four weeks preceding the PEIMS Fall snapshot date, which is the last Friday in October.

The system determines MonthlyMinutes for a course section in the following order:
1. If Begin Time and End Time are entered on the section, the system calculates the minutes using those values and the section’s meeting days.
2. If Begin Time and End Time are blank, the system searches Crosswalk 043 – Responsibilities – From Campus/Service ID to Minutes for the section’s campus and CourseCode.
3. If the CourseCode is not found in Crosswalk 043, the system searches Crosswalk 042 – Responsibilities – From Campus/Period to Minutes.

❏ Click +Add to add a new row.

A blank row is added to the bottom of the grid.

Row Nbr	The rows are automatically numbered.
From	042 – Responsibilities – From Campus/Period to Minutes Enter the three-digit campus ID followed by the two-digit period. For example, enter 00101 for campus 001 and period 01. 043 – Responsibilities – From Campus/Service ID to Minutes Enter the three-digit campus ID followed by the eight-digit CourseCode. For example, enter 10101020000 for campus 101 and CourseCode 01020000.
To	Enter the monthly minutes, zero-filled to five digits. For example, enter 07200.

❏ Click Save.

Crosswalk Type:
044 PE Responsibilities - Campus/Crs/Sec

This crosswalk allows you to enter the number of days and minutes in which the PE teacher provides physical education instruction each week at the campus for the four weeks in October that include the last Friday in October. This is required for all teachers of record for course-sections associated with the following physical education (PE) service IDs (Course Code):

02530002
02530003
02530004
02530005
02530006
02530007
02530008
02850000
03823000
03823070
03823080
82210XXX
82931XXX
83210XXX
84200XXX
PES00051
PES00053
PES00056

All districts will use this crosswalk, except for Business-only districts whose responsibility records come from Human Resources, or if PE service IDs (Course Code) are not used for PE courses, or if your PE service ID (Course Code) courses do not have students.

Important: Minutes for any holidays should be included.

NOTE:

These fields are not reported for employees with PE substitution responsibilities (i.e., employees with service IDs (Course Code) PES00000-PES00015).

Records are created for non-campus-based PE courses (i.e., Non Campus Based is greater than 00 in the campus master schedule) if the course is taught during semester 1 and at least one student is enrolled in the class.

This crosswalk is not used for Business-only districts whose responsibility records come from Human Resources, or if PE service IDs (Course Code) are not used for PE courses, or if your PE service ID (Course Code) courses do not have students. All other districts should use this crosswalk.

Create or update the crosswalk:

❏ In the Crosswalk Table field, select 044-PE Responsibilities - Campus/Crs/Sec.

❏ The first time you access the page, there will be rows from the previous year displayed. Click Delete then click Create to add current year courses.

A list of course-sections associated with physical education (PE) service IDs (Course Code) is listed. This list is predefined and cannot be changed.

The From column lists course-sections in the campus-course-section format, where:

The first three digits are the campus ID.
The next digits are the course number, which may contain between four and eight digits.
The last two digits are the section number.
The course-sections are for semester 1.

❏ For the Teacher of Record for each course-section listed, enter the following information for the four weeks in October that include the last Friday in October:

In the Day Week 1-4 fields, type the number of days in which the employee provides physical education instruction each week at the campus. Valid entries are one digit between 0-5.
In the Mins Week 1-4 fields, type the number of minutes the employee provides physical education instruction each week at the campus. Valid entries are up to four digits between 0-3000.

These fields are automatically populated according to the Days code entered on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section for each course-section meeting time. The program calculates the minutes in the days from the section Time Begin/End and sums for each meeting time the days per week for that meeting time, then multiplies the minutes per day for that meeting time to calculate the minutes for each week.

❏ Click Save.

❏ Click Print to print the data displayed.

❏ If new PE responsibilities records are found the next time you access the page, the Create button will be replaced with the Refresh button. Click Refresh to add new records to the grid.

NOTE: You cannot delete data row by row. You must click Delete to delete all rows on the page. Then, click Create to populate the page with PE course-sections. Then, you can re-enter all data.

WARNING: If you click Delete, all rows are deleted.

Crosswalk Type:
ADP Additional Days School Year Courses

❏ Click +Add to add a new row.

A blank row is added to the bottom of the grid.

Row Nbr	The rows are automatically numbered.
Course	Type the course code you want to convert.
Campus	Type the campus number to which you want the course to transfer.

❏ Click Save.

Other functions and features:

Print	Print the crosswalk report. Review the report using the following buttons: Click to go to the first page of the report. Click to go back one page. Click to go forward one page. Click to go to the last page of the report. The report can be viewed and saved in various file formats. Click to save and print the report in PDF format. Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included. Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
Retrieve	Retrieve data from the last save. Discard unsaved changes, and retrieve information since the last time data was saved.
	Delete a row. Click to delete the selected row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save. A message is displayed confirming that you want to delete the row. Click OK to delete the row. Click Cancel not to delete the row.

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TSDS Crosswalks

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