SGR0450 - Attendance Percentage by Course

Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR0450 - Attendance Percentage by Course

This report is used to determine if a student meets the 90% attendance rule for awarding or denying credit. For each period, the report displays course, instructor, and attendance information, including the course number and section, total absences, percentage the student was present for the course based on the course entry date, and percentage the student was present for the entire course based on days the course was taught.

The absences listed are for the days the class meets. If not correct, verify in the section record that the days of the week the class meets are accurate.

TIP: This report can be used by teachers who choose to exempt students from taking exams if they meet a certain attendance requirement.

Be sure to review district policy regarding Absence Types.

Report fields

(Student) Mem Days	The student membership days in the course.
(Student) % Pres Mem	The percentage of days the student was present in the course divided by the membership days.
(Student) Non Mem Days	The total non-membership days for the student in the course (i.e., the days the course met, but the student was not enrolled in the course).
(Course) Tot Crs Days	The total number of days the course was taught.
(Course) % Pres Crs	The percentage of days the student was present for the entire course divided by the number of days the course was actually taught.
Tot Abs	The total of all absence types included (excused, unexcused, and school-related) plus the absences from the conversion of tardies.

An ampersand (&) is displayed in the Crs Entry column for students who have a course entry date prior to the start date of the grading semester in the Table > Campus Control Options > Parameters tab.
An asterisk (*) is displayed in the Stu WD/Crs WD column to denote non-membership days for a student who withdraws from the campus and reenters during the course-semester without a withdrawal date for the course.
An exclamation point (!) is displayed in the Att Trk column for students who changed attendance tracks during the course enrollment period. This could affect the Tot Crs Days and the % Pres Crs values. Tot Crs Days is computed based on the track the student was on as of the end date of the course enrollment period.

Run the report:

Parameter	Description
Ending School Year (YYYY)	Type the four-digit ending school year. For example, for the 2023-2024 school year, type 2024.
Campus ID	Type the three-digit campus ID, or click to select the campus.
Semester (1, 2, 3, 4)	Type the one-digit semester. Valid semesters are 1 and 2. For a four-semester campus, valid semesters are 1, 2, 3, and 4.
Course Nbr (Blank for All)	Type the course number, including all leading zeros. Or, click to select the course. Leave blank to select all courses in the district.
Section Nbr (Blank for All)	Type a specific section number, or leave blank to select all sections.
Attendance Track (Blank for All)	Type the two-digit attendance track. Leave blank to select all tracks.
Include Withdrawn Students (Y, N)	Y - Include withdrawn students. N - Do not include withdrawn students.
Include Withdrawn Courses (Y, N)	Y - Include withdrawn courses. N or blank - Do not include withdrawn courses.
Absence Types (Blank for All)	Type the one-digit absence type codes, separating multiple codes with a comma (e.g., A,E,F). Or, click to select the absence type code. If blank, you must enter a value for Count Tardies as Absences.
Count Tardies as Absences (# Tardies=1 Abs, Blank=No)	Type the one-digit number indicating the number of tardies that equal one absence. Leave blank not to convert tardies to absences. If blank, at least one Absence Type must be selected.
Divide Absences and Membership in Half (Y, N)	Y - All absences, student membership days, and course membership days are divided in half to be approximately equal to an alternating A/B block schedule. Do not use this option if the classes meet the same day each week and course meeting times have the appropriate day codes. N - Do not use this option.
Control Nbrs (Blank for All)	Type the three-digit instructor IDs (control numbers), separating multiple IDs with a comma (e.g., 112,131). Or, click to select the instructor IDs. Leave blank to select all instructor IDs.

View Error List	The preview displays the button if the report was run for all course numbers, section numbers, and instructor IDs, and there are students taking different sections of the same course during the same semester. The exception report includes withdrawn courses even if you chose to exclude them. 1. Click View Error List to view the exception report. 2. Click Return to Main Report to return.

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SGR0450 - Attendance Percentage by Course

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