SGR2047 - AAR Multi-Year

Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2047 - AAR Multi-Year

This report prints the student multi-year Academic Achievement Record (AAR) which displays high school academic information for the current school year and prior years. The report includes schools awarding credit and class ranking information.

The report will indicate the date a student submits a Free Application for Federal Student Aid (FAFSA) or a Texas Application for State Financial Aid (TASFA) or submits the Texas Education Agency-approved Opt-Out Form.

The report can be printed for students who are below grade level 8 but are taking high school-level courses. To print an AAR for these student, leave Grade Level blank, and type an ID in the Student IDs parameter. Only the high school level courses that the student has taken are printed on the report.

NOTE:

  • If the course sequence code is 5, 8, or 9, a number sign (#) prints to the left of the semester grade on the appropriate line for a four-semester campus.
  • If the student has excessive absences in a semester, an asterisk (*) prints next to the semester grade if the course credit is coded with NC.
  • If two courses have the same service ID, course number, service ID type, and appropriate course sequence codes, and are not self-paced, the semester grades for the courses are printed on the same line.
  • The service ID type is used to group courses by subject area on the AAR. If an AAR Use code is used for the course, it overrides the grouping of the service ID type.
  • If a course has special course consideration code 0 (i.e., the Spec Cons field is set to 0 (FHSP endorsement course) in the district master schedule), it will display as 10 on the AAR under SE (i.e., special explanation code).
  • To avoid duplication, a course marked as a transfer on the student's Crs Assign tab will not be included on the report if the same course already appears as a non-transfer course taken on a different campus for the same school year and semester with the same semester grade, final grade, and credit awarded.

AAR use codes and equivalent service ID types

Subject area grouping for service ID types

Equivalent graduation type codes for completed high school programs

Rules for printing rank/GPA information

About EOC Assessments

Report fields

Run the report:

ParameterDescription
Campus ID

Type the three-digit campus ID, or click ellipsis button to select the campus.

Include Withdrawn Students (Y, N)

Y - Include withdrawn students.

N - Do not include withdrawn students.

Include Withdrawn Courses (Y, N)

Y - Include withdrawn courses.

N or blank - Do not include withdrawn courses.

Include Local Courses in Total Credit (Y, N)

Y - Include local courses in total credit.

N - Do not include local courses in total credit.

Attendance Track (Blank for All)

Type the two-digit attendance track. Leave blank to select all tracks.

Sort Order (A=Alpha, G=Grade Lvl, C=Control Nbr, Blank=A)

A or blank - Sort alphabetically.

G - Sort by grade level.

C - Sort by control number.

Grade Level (Blank for All)

Type the two-character grade level, click to select the grade level, or leave blank to select all grade levels.

Leave blank also to run the report for a student who is below grade level 8.

Print Rank & GPA (Y, N, R=Rank Only, G=GPA Only)

Y - Print rank and GPA.

N - Leave GPA field blank.

R - Print rank only.

G - Print GPA only.

If you select N or G, “DNR” (Does Not Rank) is displayed in the Rank field on the AAR.

Print College 4pt (Y, N)

Y - Print the college four-point average.

N - Do not print the college four-point average.

Print Quartile (Y, N)

Y - Print the quartile.

N - Do not print the quartile.

Student IDs (Blank for All)

Type the six-digit student ID number, including all leading zeros. Separate multiple IDs with a comma (e.g., 098321,096476). Or, click ellipsis button to select the students. Leave blank to select all students.

You can select up to 300 student IDs.

NOTE: If you specify a student ID, the Include Withdrawn Students and Grade Level parameters are ignored.

If you specify a student ID for a No Show student, an AAR is printed for the student.

If you specify a student ID for a student below grade level 9 who is taking high school-level courses, an AAR is printed with only the high school level courses. Grade Level must be blank.


Example:

201720182019Campus AccessCampus IDReport Printed
Records at 041Records at 001Records at 001 and 002 with latest at 002002 only= 001None
Records at 041Records at 001Records at 001 and 002 with latest at 002002 only= 041None
Records at 041Records at 001Records at 001 and 002 with latest at 002002 only= 002All years
Records at 042Records at 041No records042 only= 042None
Records at 041Records at 001No records001 only= 001All years
Title of School Official

Type the title of the school official, up to 28 characters.

Print All Students for Prior School Year (YYYY)

Type the four-digit prior school year.

If entered:

• The report can only be run for all students for a specific grade level.
Campus ID and Include Withdrawn Students are considered for the prior school year.
• No Show students are not considered for the prior school year.

If blank:

Include Withdrawn Students is considered.
• No Show students are not considered.
• If Grade Level=12, the report is printed only for 12th grade students in the current year for the selected campus.
• If Grade Level is blank, the report is printed only for students in the current year for the selected campus.

Example:

201820192020Campus AccessCampus ID NumberReport Printed
Records at 041Records at 001Records at 001 and 002 with latest at 002002 only= 002All years
Records at 041Records at 001Records at 001002 only= 002None
Print Student SSN (Y, N, M)

Y - Print the entire social security number.

N - Print XXX-XX-XXXX for the social security number.

M - Print the masked social security number (e.g., XXX-XX-1234).

Print TAKS, ACT, SAT, EOC, AP, TSIA Scores (A=All, B=Best, D=Test Dates, Blank=No)

A - Print all scores for that assessment.

B - Print the scores and test date for the exam with the best total score for that assessment.

D - Print the test dates for that assessment.

blank - Do not print test data for that assessment.

For SAT, two scores are displayed if the student took both the old SAT prior to March 2016 and the new SAT with revised scores March 2016 or later.

Performance Acknowledgment (Y, N)

Y - Print all Performance Acknowledgment data.

N or blank - Do not print Performance Acknowledgment data.