Sidebar
registration:maintenance:campusprofile:campusinformationmaintenance:principalcounselor
This is an old revision of the document!
Principal/Counselor
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Principal/Counselor
This tab allows you to add and update data for principals and counselors who work at the campus.
NOTE: If the Advisor Number or First, Middle, or Last Name is changed on this page, any corresponding Discipline records for the same school year and campus will have the Administered by or Reported by ID or name field (respectively) updated to match, as long as the original advisor number, first name, last name, school year, and campus from the principal/counselor record match existing Administered by or Reported by information (respectively) in the Discipline record.
Update data:
| Field | Description |
|---|---|
| Campus ID |
The campus to which you are logged in is displayed. To view another campus or add a new campus, type the three-digit campus ID and click Retrieve. |
- Existing principals and counselors for the campus are displayed.
- Click +Add to add a principal/counselor record. The fields below the grid are enabled allowing you to add data.
| Advisor Number |
Type the employee's three-digit advisor number, which is locally determined and assigned. The ID must be unique within the campus, but the same advisor number can be used across campuses. |
|---|---|
| Name |
Type the employee's first, middle, and last name. Select a generation code if applicable. |
| Role ID |
Select the employee's role at the campus.
Select 000 (Other) for an employee who is neither a principal nor a counselor, but is being set up as an administrative user of TeacherPortal. |
| From\To Grade Level |
Select the beginning and ending grade levels for the range to which the employee is assigned, if applicable. |
| From\To Name Range |
Type the two-character alphabetical codes indicating the range of student last names assigned to the employee, if applicable (e.g., AA and MC). |
| Staff ID |
Type the employee's staff ID according to the setting of the Student Applications Staff ID field on Maintenance > District Profile > District Maintenance > Control Info:
Principal/counselors who are also instructors will only have one staff ID. |
| Phone |
Type the area code and phone number for the employee. Type a phone extension if applicable, up to four digits. |
| Discipline Approver |
Select if the employee is a discipline approver. The field must be selected in order for the employee to be able to view discipline referrals on Discipline > Maintenance > Referrals. |
Select Receive Discipline Referral E-mail if the discipline approver wants to receive email notification of new pending discipline referrals.
If selected, you must enter the employee's email address in the E-mail Address field.
In the E-mail Address field, type a valid email address for the employee.
Click Save.
To edit a record, click . The data is displayed in the fields below the grid allowing you to make changes.
Update data as needed and click Save. The updated data is displayed in the grid.
To delete a row, click . The row is shaded red to indicate that it will be deleted when the record is saved.
You can select multiple rows to be deleted at the same time.
Click Save. The selected rows are deleted.
Notes:
You can save changes and delete records in the same step (i.e., the changes are all committed when the record is saved). If any changes do not pass validation (i.e., cannot be deleted or have validation errors), none of the changes are saved.
If the principal/counselor record is deleted, the program automatically checks for any txGradebook login records for the principal/counselor based on the staff ID. The appropriate records are inactivated.
If the principal/counselor works only at the campus from which he is being deleted, all txGradebook login records are inactivated.
If the principal/counselor works at more than one campus, only txGradebook login records specific to the campus from which he is being deleted are inactivated.
registration/maintenance/campusprofile/campusinformationmaintenance/principalcounselor.1490296779.txt.gz · Last modified: 2017/03/23 14:19 (external edit)