Student

User Tools

Site Tools

Trace: • Country Codes • registration_district_az_import_body • registration_student_online_registration_pending_updates_field_standard • (OBSOLETE) Expanded Learning Opportunities (ELO) • Spyglass Icon • grade_reporting_grade_averaging_class_rank_ga_tables_gp • Register Student

Sidebar

Table of Contents

registration:maintenance:onlineregistration:newstudentenrollment:registerstudent
Book Creator
 Add this page to your book
Book Creator
 Remove this page from your book  

 Manage book(0 page(s))
 Help

Register Student

Registration > Maintenance > Online Registration > New Student Enrollment (click Spyglass Icon)

This page allows you to enroll a new student using the information that was entered by the student's parent/guardian in ASCENDER ParentPortal.

This initial data serves as the basis for a complete student record.

NOTE: Verify whether Auto Assign Student ID is set to automatic or manual assignment of student ID numbers on Maintenance > District Profile > District Maintenance > Control Info.


Update data:

From the New Student Enrollment page, click Spyglass Icon to view the details of the new student enrollment request. The Register Student page opens displaying the student's demographic data.

Student ID

Verify whether student IDs are automatically or manually assigned, as indicated in the Auto Assign Student ID field on Maintenance > District Information > Control Info.

• If student IDs are manually assigned, type a student ID. Leading zeros are not required.

• If student IDs are automatically assigned, leave the field blank, and the system will assign the next available student ID when the record is saved.

Student Key

The enrollment key assigned to the student's enrollment record in ASCENDER ParentPortal is displayed.


❏ Under Demographic Information:

Grade

Select the student's grade level for the current school year.

Entry Dt

Type the student’s enrollment date, which is the first date the student attended the campus.

For students enrolling in the next school year, the Entry Dt should be the last day of school in the current school year. When Annual Student Data Rollover occurs, this date will be converted to the first day of school in the upcoming school year.

Track

Select the attendance track in which to enroll the student.

Elig Code

Select the student's ADA eligibility code.

Next Year Student

Select if the student is enrolling for the next school year.

If selected, the student's record will be saved with a record status 5 (i.e., not currently in district will attend next year). Since Annual Student Data Rollover (ASDR) does not promote these students to the next grade level, the Grade field should be set to the next year grade level for any status 5 students.


❏ The following fields are populated using the information that was entered by the student's parent/guardian in ASCENDER ParentPortal. Verify that the data is valid.

Name

The student's full name is displayed.

Social Security Number Denied

Select if the student’s parent/guardian refused to provide the student’s social security number to the district.

If selected and the student's SSN is blank, and Assign State ID Number is selected on Registration > Maintenance > District Profile > District Maintenance > Control Info, the next available State ID will automatically be assigned to the new student, and displayed in the SSN field upon Save.

SSNThe student's social security number is displayed.
SexThe code indicating the student's gender is displayed.
DOB

The student's date of birth is displayed and cannot be modified.

TEDS Data Element: DATE-OF-BIRTH (E0006)

Xfer Factor

If a campus is capped for the current year (i.e., Capped To Campus and Capped Date are set for a particular campus on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info), this field allows you to override the cap when enrolling a student who would otherwise be assigned to another campus.

Select the reason you are enrolling the student in the capped campus. The list of reasons is maintained on Registration > Maintenance > District Profile > Tables > Transfer Factor CY.

Student's Entry DateStudent's Physical AddressTransfer Factor
Before Capped DateExists in Attendance ZonesNot required
Before Capped DateDoes not exist in Attendance ZonesNot required
After Capped DateExists in Attendance ZonesCode 3 (override capped campus) is automatically assigned
After Capped DateDoes not exist in Attendance ZonesRequired
Last Year Grade

The grade level entered by the parent when enrolling the student via ASCENDER ParentPortal is displayed but can be updated if needed.

Hispanic/Latino

The field is selected if the student is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

Race

One or more of the following options is selected, regardless of whether the student is Hispanic/Latino.

White

The field is selected if the student has origins in any of the original peoples of Europe, the Middle East, or North Africa.

TWEDS Data Element: WHITE-CODE (E1063) (Code table: C088)

Black/African American

The field is selected if the student has origins in any of the black racial groups of Africa.

TWEDS Data Element: BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088)

Asian

The field is selected if the student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).

TWEDS Data Element: ASIAN-CODE (E1060) (Code table: C088)

American Indian/Alaskan Native

The field is selected if the student has origins in any of the original peoples of North and South America (including Central America).

TWEDS Data Element: AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088)

Hawaiian/Pacific Isl

The field is selected if the student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

TWEDS Data Element: NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088)


Phone/Address
Phone NbrThe student's area code and phone number are displayed.
Cell Ph NbrThe student's area code and cell phone number are displayed.
E-mailThe student's email address is displayed.
MailingThe student's mailing address is displayed.
PhysicalThe student's physical address is displayed.


❏ Under Attendance Zones:

If Attendance Zones are used in the district (i.e, Attendance Zone Edit is selected on Registration > Maintenance > District Profile > Attendance Zones Options), the student's Physical address will be validated against the district's Attendance Zones.

The list of campuses in the student's attendance zone are listed.

If the student's Physical address is not within a street segment as defined on the district Attendance Zones page, the student cannot be enrolled unless the student has a transfer factor override code.


❏ Under Contact Detail:

Up to six contact tabs may be displayed. Information entered by the parent is displayed. Verify that the data is valid, and make changes to each tab if needed. You can save changes to all tabs at the same time.

Parent/GuardianThe field is selected if the contact is the student’s guardian.
Emergency

The field is selected if the contact should be notified in the event of an emergency.

Receive Mailouts

This field should be selected if the contact will receive student documents (i.e., report cards and interim progress reports (IPRs)). The field is required for a contact who is listed as Priority=1.

Relation

The contact's relationship to the student is displayed, such as a relative, doctor, neighbor, hospital, caseworker, guardian, or other medical facility/person.

NOTE: For a hospital contact, Hospital should be selected, the hospital name should be entered in the Occupation field.

Language

The language in which the student's documents (i.e., report cards and interim progress reports (IPRs)) will be printed for this contact is displayed. If blank, the documents are printed in English.

Name

The contact's full name is displayed.

NOTE: This field should be blank if Relation is set to Hospital.

Enrolling Person

This field is selected if this is the contact who enrolled the student. Only one contact can be an enrolling person.

DOB

The contact's date of birth is displayed.

Phone Preference

The contact's preferred phone number is displayed.

Home
Cell
Business
Other

The contact's home, business, cell, and other phone numbers, including area code, are displayed if entered.

AddressThe contact's complete address is displayed.
Migrant

The field is selected if the contact (parent/guardian) is a migratory agricultural worker.

Occupation

The contact's occupation is displayed. If Relation is Hospital, this field should display the hospital name.

E-mail

The contact's email address is displayed.

Right to Transport

This field is selected if the contact is authorized to transport the student from school. Instructors and administrators are able to view this information in TeacherPortal on the Student Information page.

Driver License

The contact's driver license number and the two-character state that issued the driver license are displayed if entered.

Vehicle

The contact's vehicle make, model, predominant color of the vehicle, plate number, and the two-character state that issued the license plate are displayed.


Information Request

The button is displayed if information about previous special program participation or family members in the military was included.

This information is view only, as the student has not yet been registered.

WARNING: This information is only displayed until the new student enrollment is accepted. Print this information before clicking Save; otherwise you must run SRG2300 - Student Information Request to view the information.




Click Print to print this information.

Click OK to close the window.

Submitted Standard Forms

Click to view a list of all forms submitted for the student. A pop-up window opens which displays the form name and date submitted. Click OK to close the window.
DocumentsView or attach supporting documentation.

❏ Click Save.


  • The student is now enrolled and can be retrieved from the ASCENDER Registration > Maintenance > Student Enrollment page. You can add additional registration information for the student on these tabs.

  • A student ID is assigned to the student.

  • NOTE: A Student Portal ID is also automatically assigned to the student when the record is saved. It is not necessary to use the Set Parent Portal IDs utility unless you need to verify the student’s Student Portal ID.


A warning message is displayed if the student was previously enrolled in the district (i.e., the student's social security number and date of birth match a historical record). Demographic information from the student's previous enrollment is displayed, including the previous student ID.


  • Click Yes to confirm that this is the same student, and enroll the student with his previous student ID.
  • Click No to return to the Register Student page without saving, and make any necessary changes to the record before saving again.


ReturnClick to return to the New Student Enrollment page to process another student.

NOTE: To retrieve a newly enrolled student who was marked as a next year student:
From Maintenance > Student Enrollment, click Directory, and select Next Year Students.

registration/maintenance/onlineregistration/newstudentenrollment/registerstudent.txt · Last modified: 2020/12/14 21:41 by apape

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.