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scheduling:maintenance:masterschedule:district:courses
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Courses (District)

Scheduling > Maintenance > Master Schedule > District > Courses

This tab allows you to create and maintain course records in the district master schedule. The district master schedule contains all the courses offered within the district. When a campus builds a campus-level course record, they must select from the courses in the district master schedule.

Add and modify courses:

search drop-down

Select the field by which you want to search for courses.

search

Type all or part of the search phrase.

• If you search by course number, title, or service ID, the search retrieves courses that begin with the characters or numbers you typed. For example, if you select Course Title, type 'eng' to retrieve all courses with a title that starts with Eng.

• For Course Number, you must include leading zeros.

• If you search by abbreviated name, the search retrieves courses that begin with the characters you typed. For example, type 'math' to retrieve all abbreviated names that begin with the letters math.

• Leave blank to retrieve all courses.


❏ Click Retrieve.

A list of courses that meet the specified criteria is displayed.

Course records are only retrieved if the Grade Reporting current year master schedule was copied to Scheduling.


  • The list can be re-sorted.
  • If there are multiple pages, page through the list.


Change the grid view:
The default view in the grid is basic course information indicated by ⇒ Crs Nbr in the area below the grid. You can modify the view in the grid by clicking an underlined header in that area.

For example, if you click the Scheduling header, only restrictions information is displayed in the grid. The Scheduling header is displayed as ⇒ Scheduling indicating that it is the current view.


  • Click Spyglass Icon for a record in the grid to edit the course record.
  • Or, click +Add to add a course.


❏ The following fields are displayed below the grid where you can add or update the record:

Crs Nbr

Type the four- to eight-digit course number assigned to the course by the district.

• Only uppercase alpha characters are allowed. Any lowercase letters are converted to uppercase when you save.

• Special characters are not allowed.

If you are editing an existing record, the field cannot be updated.

NOTE: If you have selected to change the course number length on Maintenance > Master Schedule > District > District Control, a crosswalk is created and the New Course Number field displays the new zero padded course number next to the old course number.

title

Next to the Crs Nbr field, type the name of the course, up to 15 characters, with no commas.

Abbrev Name

Type the eight-character abbreviated course name that will print on the AAR (SGR2047). The field is for local courses only.

Service ID

(Required) Click ellipsis icon to select the service ID for the course.

TWEDS Data Element: SERVICE-ID (E0724) (Code table C022)

The service ID description is displayed next to the field.

For Classroom Link, verify that the appropriate service ID is assigned to each course.

Service IDs that begin with SA, SR, SS, 8, or 9 are not reported for PEIMS.

NOTE: Local Service IDs that begin with 8 must be unique and cannot end in XXX.

Graded Crs

Select if the course is graded.

Nbr Sem

Select the number of semesters of the course.

Textbook ISBN

Type the international standard book number (ISBN) associated with the textbook for the course, up to ten characters.

Exclude from TeacherPortal

Indicate if the course should be excluded from the Attendance and/or Grades pages in TeacherPortal.

Self Paced

Select if the course is self paced. Self-paced courses can only be one semester long.


❏ Under Scheduling:

Per Ctrl

Type the period control number for the course, which is the number of class periods per day the course meets multiplied by the number of semesters taught.

Examples:

• If a two-semester course has a duration of one period, the period control is 02 (2 semesters x 1 period).

• If a two-semester course has a duration of two periods, the period control is 04 (2 semesters x 2 periods).

Department

(Optional) Type the code indicating the academic department with which the course is associated, up to three characters. The code is determined by the district.

Gender Restr

Select a gender if the section is restricted to one gender.

Required
Elective

Indicate if the course is a required or elective course.

The scheduling load will attempt to schedule students into required courses before elective courses. If a student has a singleton that is a required class, and a singleton that is an elective class, the scheduling load schedules the student into his required singleton class first, and then schedule the student into his elective singleton second.

NOTE: When the grid view is set to ⇒ Scheduling, the selected option is displayed in the Course Priority column in the grid.

Other Categ

(Optional) Select an additional subject category for which the course will be listed in ASCENDER StudentPortal. This category is in addition to the service ID.


❏ Under Course Codes and Credits:

Tot Credits

Type the number of academic credits awarded to students who pass the course, up to two digits. The decimal is inserted automatically. For example, if you type 10, the field displays 1.0.

Credit Seq

Select the code indicating the conditions under which credits are awarded.

Part Credit

Select if partial credit is awarded to students who fail one or more semesters or are only enrolled in part of the course. Partial credit is not allowed for regular one-semester and self-paced courses.

Credit Lvl

Select the code indicating the campus level at which the course credit is awarded.

AAR

Select the code indicating the academic area in which the course is a requirement. This code determines where the course is displayed on the AAR Multi-Year (SGR2047) report.

CPR

Select if the course allows a student to meet the requirement for cardiopulmonary resuscitation (CPR) instruction. The CPR instruction must include training that has been developed by the American Heart Association or the American Red Cross, or using nationally recognized, evidence-based guidelines and incorporation psychomotor skills to support the instruction.

Grad Plan

Select the subject area to which the course should be applied on a graduation plan, if other than the course's service ID type.

Speech

Select if the course allows a student to meet the Foundation High School Program (FHSP) requirement for speech skills.

Spec Cons

Select up to two codes indicating special considerations for the course. The codes cannot be the same for both fields. Special considerations are printed on the student's AAR (SGR2047).
OnRamps

Select if this course is an OnRamps dual enrollment course coordinated by The University of Texas at Austin. The field can only be selected for high school credit courses (i.e., Credit Lvl = H).


❏ Under Elem/Misc:

Core Crs

Select the code indicating the core course type.

ELA Wgt

(English Language Arts weight) Type the percentage of the total language arts grade that the grade for the course represents.

NOTE: If this field is blank or non-numeric, it will be calculated as 0.

Auto Grd

Type the default grade that should be assigned to students who have no grade recorded for the course, up to three characters. The field can be alpha or numeric.
Incl UIL Elig

Select if the course is used in determining six-week eligibility for extracurricular activities. University Interscholastic League (UIL) rules allow some courses to be exempt in determining six-week eligibility.

This field exists on the campus section record (Maintenance > Master Schedule > Campus > Sections) as well as the district course record (Maintenance > Master Schedule > District > Courses). Both fields affect the Student Grades (UIL Eligibility) Report in TeacherPortal.

• If the field contains a value in the course-section record, that value is used.

• If the field is blank in the course-section record, the field on the district course record is used.

Exam/Sem Pat

Select the code indicating when exam and semester grades are given.


❏ Under PEIMS:

CTE Hrs

Type the number of Career and Technical Education (CTE) hours associated with the course (1-3). The hours are used by the Attendance application to compute CTE contact hours. Leave blank if this is not a CTE course.

Pop Srvd

Select the code indicating the student population primarily targeted for the section.

TWEDS Data Element: POPULATION-SERVED-CODE (E0747) (Code table C030)

Instr Sett

Click to select the instructional setting used when providing instruction to the students in the section.

Class Type

Select the code indicating if the section class type is regular or non-regular.

Examples of non-regular class types are in-school suspension, school-community guidance center, alternative education school program for discipline, televised instruction, non-disciplinary alternative education, special education setting, or residential care and treatment facility.

Role ID

Select the code indicating the capacity in which the instructor serves the students during the section.

TWEDS Data Element: ROLE-ID (E0721) (Code table: C021)

Rule: If the Role ID is 033-Educational Aide, the Class Role must be 05-PK Classroom Aide, and vice versa.
Crs Seq

Select the code indicating the sequence of the course, which is not necessarily the semester in which the course is taught.


❏ Under HR/GA (Honor Roll/Grade Averaging):

HRoll Wgt

Type the number of times the course is counted in honor roll computation. Type 0 to exclude the course from honor roll computation.

HRoll Table

Select the code indicating the table used to convert the student's course grade in honor roll computations.

HRoll Code

Select the code indicating if this course's grades or students should be excluded from honor roll computations.

GA Table

Select the course type table which will be used to adjust the student’s grade for the course in grade averaging calculations. These course types are set up on Grade Reporting > Maintenance > Tables > Course Type.

NOTE: The default value for a course is R-Regular when added to the district master schedule. If R is not the correct grade average table for the course, the field must be updated.

GA Wgt

Type the number of times the grade for the course is counted in grade averaging calculations.

If one course meets multiple periods, you may want to adjust the weight to the number of times the course meets.

Example:

If a student has seven one-period courses, his course factor is 7. If a student is in one course that meets three periods, and you enter the weight as 1, this student’s course factor is 5. However, If you enter a weight of 3 for the three-period course, the student’s course factor is 7.

Three-Period Course with Weight = 1 Three-Period Course with Weight = 3
Math70 Math70
English70 English70
SS70 SS70
Science70 Science70
Ag Mech (3 hrs)80 Ag Mech (3 hrs)80
80
80
Total360 Total520
Total Divided by 5360 / 5 Total Divided by 7520 / 7
Grade Average:72 Grade Average:74.2857143



Type 0 to exclude the course from grade averaging.

NOTE: The weight can be used to exclude a course from grade averaging. If a course has zero weight, it is excluded. Many campuses exclude PE, Band, Athletics, Office Aide, etc. from grade averaging calculations.


❏ Click Save.

Other functions and features:

Spyglass Icon Edit a record.
Trashcan Icon Delete a course record.
scheduling/maintenance/masterschedule/district/courses.txt · Last modified: 2020/07/08 13:54 by 127.0.0.1

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