Program Information (Current Year)

Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information

This tab allows you to maintain current year program information for a student enrolled in special ed, including the student's related services, hearing/visual impairment, and local use codes.

The display-only fields on this page are maintained on Registration > Maintenance > Student Enrollment > SpecEd.

Update data:

Select a student

Program Information:

Secondary Disability

The student’s secondary disability is displayed. This code is not required unless the student has been identified with a secondary disability code by the ARD committee.


TWEDS Data Element: SECONDARY-DISABILITY-CODE (E0834) (Code Table: C053)

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Tertiary Disability

Select the student’s tertiary disability.

TWEDS Data Element: TERTIARY-DISABILITY-CODE (E0835) (Code Table: C053) indicates the tertiary, or third, disability recorded in the student's individualized education program (IEP) that meets criteria specified in 19 TAC §89.1040.

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Multi Disability

The field is selected if the student is multiply disabled.

TWEDS Data Element: MULTIPLY-DISABLED-INDICATOR-CODE (E0882) (Code Table: C088)

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Child Count Funding Code

The federal program under which the student is funded is displayed.

NOTE: This field is automatically set to 3 (Individuals With Disabilities Education Act (IDEA) Amendments of 2004) when a student is enrolled in special education from the Registration application.


TWEDS Data Element: CHILD-COUNT-FUNDING-TYPE-CODE (E0832) (Code Table: C066)

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Early Childhood Intervention

The field is selected if the student participates in the Early Childhood Intervention (ECI) program.

TWEDS Data Element: EARLY-CHILDHOOD-INTERV-IND-CODE (E0900) (Code Table: C088)

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Preschool Program (PPCD)

Select if the student is enrolled in the Preschool Program for Children with Disabilities (PPCD). If selected, the student's grade level must be EE, PK, or KG, and the PPCD Service Location Code field is required.

TWEDS Data Element: PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD (E0899) (Code Table: C088)

PPCD Service Location Code

If PPCD is selected for this student, the program in which the student receives the majority of his special education services is displayed.

TWEDS Data Element: PPCD-SERVICE-LOCATION-CODE PPCD (E1077) (Code Table: C184)

These fields are maintained on Registration > Maintenance > Student Enrollment > SpecEd

Intellectual Disability Code

Select the degree of the student's intellectual disability.

If a code is selected, the student's Primary Disability must be 06-Intellectual Disability.

Adaptive PE

Select if the student participates in a physical education program adapted for students with special needs.

Weekly Spec ED Instruction Time

Select the amount of time a special ed instructor works with the student.

Vocational Education

Select the vocational program in which the student participates.

IEP Services Initiated

Type the first date on which the student was provided services specified in the initial IEP. Use the MMDDYYYY format. Or, click to select the date from a calendar.

FIE Report Date

Type the date on which the student's most recent Full and Individual Evaluation (FIE) comprehensive assessment was performed. Use the MMDDYYYY format. Or, click to select the date from a calendar.

Print Profile

Select if you want to allow printing of the student's special ed profile when running Reports > Special Ed > Student > SEM0350 - Special Ed Student Profiles.

This field is automatically selected after ASDR is run.

Non-Public School Name

Type the name of the non-public school, institution, or hospital where the student is receiving special ed services. This applies only to students on contract with a non-public school.

Medicaid Eligible

Select if the student is eligible to receive Medicaid services.

TX Medicaid ID

Type the student's nine-digit Medicaid ID. This is required to request Medicaid reimbursement from the School Health and Related Services (SHARS) for certain health related services provided to special ed students.



Local Use:

One eight-character date field and eight one-character fields are available for the district to maintain any locally-defined data about the student for the current year. Type data in these fields as needed.


Hearing/Visually Impaired:

Date of Hearing Exam

Type the date when the most recent hearing exam by a licensed audiologist was performed for the student. This field can also be updated on Registration > Maintenance > Student Enrollment > SpecEd. Use the MMDDYYYY format.

Degree of Hearing Loss

Select the code indicating the degree of the student’s hearing loss.

Date of Visual Exam

Type the date when the most recent visual exam by a licensed eye specialist was performed for the student. Use the MMDDYYYY format.

Right/Left Eye Snell Correct

Type the measurement of the visual acuity of the student’s right and left eye, as measured with the Snellen eye chart (e.g., 20/200). If the student’s vision cannot be assessed, type one of the following codes used to measure it:

• CF - Count fingers
• HM - Hand movement
• LP - Light perception
• OP - Object perception

Percent Vision Loss

Type the number indicating the percentage of the student’s vision loss.

Reading Level Large Type

Reg Type

Aural

Select the grade level at which the student is reading using these materials/methods.

Reading Level Other

Select the student's reading level.

Parental Consent
Major Cause of Deaf/Blind

Indicate the primary cause of the student’s deaf-blind disability.


Extended School Year Services:

Extended School Year Services

Select if the student receives year-round services rather than receive services only during the school year.

If selected, enter data for the next two fields.

Extended School Year Services Hours

Type the number of contact hours in an instructional setting provided to the student through the ESY services component of special education. The format is ###.#. For example, if the number of hours is 95, type 095.0.

TWEDS Data Element: TOTAL-ESY-CONTACT-HOURS-IN-INSTR-SETTING (E1013)

Extended School Year Services Speech Hours

Type the number of speech contact hours provided to the student through the ESY services component of special education. The instructional setting should be 00. The format is ###.#. For example, if the number of hours is 0.5, type 000.5.


These fields can be entered before running ASDR for the current year.

After running ASDR, the fields can also be updated for the prior year if you have been granted historical update access in Security Administration and you have full access to the Program Information tab.

The fields are cleared in the next school year.


IEP Continuer:

Begin Date

Type or select the date the student enrolled in the program.

End Date

Type or select the date the student ended participation in the program.

IEP Continuer

Select if the student is at least 18 years old as of September 1 and has satisfied the credit requirements for high school graduation, but has not completed his individualized education program (IEP), and is enrolled and receiving IEP services.

TWEDS Data Element: IEP-CONTINUER-INDICATOR-CODE (E1564) (Code Table: C088)


❏ Click Save.


Other functions and features:

Medical Alert button View medical alert.