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academy:long-term-sub [2020/05/15 15:08] – jstanfordacademy:long-term-sub [2021/02/05 20:34] (current) – apape
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 <div head1>TeacherPortal Administrator Guide</div> <div head1>TeacherPortal Administrator Guide</div>
  
-<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:admin?do=export_pdf&toclevels=1-3&book_title=ASCENDER TeacherPortal Administrator Guide| Click here to generate a PDF of this guide]].+<WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:long-term-sub?do=export_pdf&toclevels=1-3&book_title=ASCENDER TeacherPortal Administrator Guide: Long Term Substitutes| Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
  
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 <div head3>Before You Begin:</div> <div head3>Before You Begin:</div>
  
-<WRAP box>**NOTE:** This step must be performed by an administrator with access to TxEIS Grade Reporting.</WRAP>+<WRAP box>**NOTE:** This step must be performed by an administrator with access to Grade Reporting.</WRAP>
  
-**//TxEIS Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor//**\\  \\  +**//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor//**\\  \\  
  
 <WRAP round intro>You must add a record for the long-term substitute teacher at each campus they will be teaching at. Only the teacher name, instructor number, and staff ID are required.</WRAP> <WRAP round intro>You must add a record for the long-term substitute teacher at each campus they will be teaching at. Only the teacher name, instructor number, and staff ID are required.</WRAP>
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 \\  \\   \\  \\  
  
 +\\  \\  
 +<div head2>Long-Term Sub Creates TeacherPortal Account</div>
 +Long-term subs must create their own TeacherPortal account. See the [[academy:lt-subs|Long-Term Sub]] tab of the [[academy:teacher-guide|Teacher Guide to TeacherPortal]] .
 +
 +\\  \\  
 <div head2>Add Substitute Record in TeacherPortal</div> <div head2>Add Substitute Record in TeacherPortal</div>
 <WRAP round intro>The TeacherPortal Admin Long-Term Substitutes page allows you to maintain a list of long-term substitute teachers who are granted access to use TeacherPortal on behalf of a teacher who is out for an extended period of time.\\  \\   <WRAP round intro>The TeacherPortal Admin Long-Term Substitutes page allows you to maintain a list of long-term substitute teachers who are granted access to use TeacherPortal on behalf of a teacher who is out for an extended period of time.\\  \\  
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 </WRAP> </WRAP>
 \\  \\   \\  \\  
 +[[admin:adminlongtermsubstitutes|Admin - Manage Long-Term Substitutes]]\\  \\  
  
-Admin > Admin Long-Term Substitutes +<div indent> 
-Any existing long-term substitute teachers, currently teaching, are listed in the Long- +{{page>general:admin_only_page&inline}} 
-Term Substitutes grid. Otherwise the message “No long term substitutes exist” is +{{page>general:admin_adminlongtermsubstitutes_intro}} 
-displayed. +{{page>general:admin_adminlongtermsubstitutes_body}} 
-1. Click Add Substitute Entry. The New Substitute Record section appears. +\\  \\  
- +
-The Select a substitute and Select a teacher fields are populated with the +
-data from the cr_instr_cyr table which is maintained in TxEIS Grade Reporting +
-on the Maintenance > Master Schedule > Campus Schedule > Instructor tab. +
-By default, both fields are set to the first teacher record alphabetically. The +
-three-digit instructor number is also provided. +
-zz In the Select a substitute field, select the name of the substitute teacher. +
-zz In the Select a teacher field, select the name of the teacher for whom +
-the substitute teacher will be teaching. +
-The names cannot be the same in both fields; otherwise, an error message +
-will be displayed when you click Save. +
-zz In the Select a beginning date field, type the first date the long-term +
-substitute will be teaching. You can leave the date blank if the begin date is +
-unknown. +
-zz In the Select an ending date field, type the last date the long-term +
-substitute will be teaching. You can leave the date blank if the end date is +
-unknown. +
- +
-Click Save. The long-term substitute teacher is added to the grid. +
-NOTE: +
-If you specified a future date for the begin date, the record will not be +
-displayed in the grid unless you select Show Non-Current Records and then +
-click Retrieve. +
-3. Repeat these steps for any other campus at which the long-term substitute +
-teacher will be teaching. +
- +
- +
-<div head2>View and Edit Substitute Records</div> +
- +
-On the txGradebook Admin Long-Term Substitutes page, only current records (i.e., +
-those that have already started and have not yet ended) are displayed by default. +
-1. To view all records, including those that have ended or not yet started, click +
-Show Non-Current Records, and then click Retrieve. The complete list is +
-displayed. +
-You can clear the field and click Retrieve again to revert back. +
-If more than five records exist, numbered navigation links appear at the +
-bottom of the grid allowing you to view the remaining records. +
-2. To view or update information for an existing long-term substitute, click . The +
-data is displayed in the fields to the right. +
- +
  
 +</div>
 </div> </div>
  
  
  
academy/long-term-sub.1589555305.txt.gz · Last modified: 2020/05/15 10:08 (external edit)

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