Business

User Tools

Site Tools

Trace: • Budget • Accounts Receivable • Create EFT File - FIN3700
academy:business_finance_eoyprocess

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
academy:business_finance_eoyprocess [2025/05/09 18:51] – emorenoacademy:business_finance_eoyprocess [2025/08/15 14:12] (current) – emoreno
Line 1: Line 1:
-<color #ed1c24>**__DRAFT__**</color> 
- 
 ======ASCENDER - Finance End-of-Year Process====== ======ASCENDER - Finance End-of-Year Process======
  
Line 10: Line 8:
 **Created:** 05/10/2019 **Created:** 05/10/2019
 \\ \\
-**Reviewed:** 06/07/2024+**Reviewed:** 05/28/2025
 \\ \\
-**Revised:**  +**Revised:**  05/28/2025
  
  
 <div #message></div> <div #message></div>
  
-<WRAP round intro>The purpose of this document is to guide you through the process of ending the old fiscal year 2023-2024 (FY 4) and beginning the new fiscal year 2024-2025 (FY 5). LEAs must be in the last accounting period prior to beginning this process.+<WRAP round intro>The purpose of this document is to guide you through the process of ending the old fiscal year 2024-2025 (FY 5) and beginning the new fiscal year 2025-2026 (FY 6). LEAs must be in the last accounting period prior to beginning this process. 
 The following processes are covered in this document: The following processes are covered in this document:
  
-  * Copy the 2023-2024 fiscal year (FY 4) funds to a new historical file ID 4 so that you can continue to access FY 4 data. +  * Copy the 2024-2025 fiscal year (FY 5) funds to a new historical file ID 5 so that you can continue to access FY 5 data. 
-  * Close the 2023-2024 accounts for revenues, expenditures, other resources, and other uses in file ID C. +  * Close the 2024-2025 accounts for revenues, expenditures, other resources, and other uses in file ID C. 
-  * Copy the balance sheet accounts (cash, accounts payable, etc.) from 2023-2024 (FY 4) funds to fiscal year 2024-2025 (FY 5) funds in file ID C. +  * Copy the balance sheet accounts (cash, accounts payable, etc.) from 2024-2025 (FY 5) funds to fiscal year 2025-2026 (FY 6) funds in file ID C. 
-  * Delete all FY 4 transactions and funds in file ID C (the transactions are still accessible in file ID 4) unless the LEA chooses to keep some FY 4 funds open with prior year transactions. +  * Delete all FY 5 transactions and funds in file ID C (the transactions are still accessible in file ID 5) unless the LEA chooses to keep some FY 5 funds open with prior year transactions. 
-  * Move the approved budget for FY 5 to Finance file ID C.+  * Move the approved budget for FY 6 to Finance file ID C.
   * Prepare to move next year payroll to the current year payroll.    * Prepare to move next year payroll to the current year payroll. 
  
 VCV August year-end LEAs should ensure that the August payroll accruals are processed and interfaced to Finance. Reference the [[academy:business_payroll_augustaccruals|August Accruals]] document for more information. VCV August year-end LEAs should ensure that the August payroll accruals are processed and interfaced to Finance. Reference the [[academy:business_payroll_augustaccruals|August Accruals]] document for more information.
  
-VCV June year-end LEAs should reference the [[academy:business_payroll_eoyaccrualsjuneyearendleas|EOY Accruals for June Year-End Schools]] document to address payroll accruals.+VCV June year-end LEAs should reference the [[academy:business_payroll_eoyaccrualsjuneyearendleas|EOY Accruals for June Year-End LEAs]] document to address payroll accruals.
  
 This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[academy:business_overview_guide|ASCENDER Business Overview guide]]. This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[academy:business_overview_guide|ASCENDER Business Overview guide]].
 +
 +**Click here for** [[https://docs.google.com/document/d/1Jp978JX1zduaJACvV3tscsM9h8IDPSmiI8dur7EJm6w/edit?tab=t.0#heading=h.d9wuyat1b9af|The Exchange Instructions]].
  
 </WRAP> </WRAP>
academy/business_finance_eoyprocess.1746816669.txt.gz · Last modified: 2025/05/09 18:51 by emoreno

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.