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academy:business_payroll_processpayroll

ASCENDER - Process Payroll

Created: 06/03/2020
Reviewed: 11/19/2020
Revised: 11/19/2020

The purpose of this document is to guide you through the necessary steps to assist you in processing payroll.

This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.

Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.


Before You Begin

Before you begin:


Helpful Templates & Worksheets

Process Payroll

  1. Verify payroll frequency.
  2. Verify pay dates.
  3. Add or update employee information.
  4. (If applicable) Create and send prenote file.
  5. Report new hires to Office of the Attorney General of Texas.
  6. Import or manually enter employee and substitute leave.
  7. Import or manually enter hours/pay transmittals.
  8. Verify retiree surcharges (only pay during months retiree physically works).
  9. Run Contract Variance report.
  10. If your LEA accrues, run Payroll Accrual Variance report.
  11. Run preliminary payroll calculations to verify data.
  12. Reconcile all deductions to bills and add/modify deductions as needed.
  13. Run final payroll calculations.
  14. Create and submit EFT file.
  15. Distribute printed payroll checks/send Wage & Earnings Statements.
  16. (If applicable) Create positive pay file.
  17. Create general journal.
  18. Interface general journal to Finance.
  19. (If applicable) Transfer funds to payroll clearing bank account.
  20. Process deduction checks.
  21. Perform wire transfers and post payments in ASCENDER.
  22. Submit tax payments and post payments in ASCENDER.
  23. (If applicable) Upload third-party administrator files.

Post-Payroll Tasks

  1. (If applicable) Process supplemental payroll.
  2. (If applicable) Process check voids and/or issues.
  3. Run quarterly reports
  4. Reconcile payroll clearing liability funds.
  5. Process monthly TRS reports.
academy/business_payroll_processpayroll.txt · Last modified: 2024/05/31 13:53 by emoreno