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payroll:maintenance:hourspaytransmittals:createhours
Create Hours - HRS3300
Payroll > Maintenance > Hours/Pay Transmittals > Create Hours
This tab is used to mass create the regular and overtime hours that pay type 3 hourly employees are scheduled and authorized to work by pay date. Hours can only be created for pay dates that have not been processed. You can enter a default number of hours, and then apply the default to all employee records displayed (e.g., 8.00) without a number of hours. The default can be overwritten by a value entered for an individual employee.
Retrieve eligible employees:
❏ Under Retrieval Options, enter any of the following criteria:
| Field | Description |
|---|---|
| Pay Date | Click  to select an unprocessed pay date. The field must be populated to retrieve any eligible employees. |
| Department | Type the correct department code, or leave blank to select all. |
| Campus | Click to select a campus code. |
| Job Code | Click to select a job code. |
❏ Under Hours, accept the default (Regular) or select Overtime.
- Only those employees with pay type 3 jobs are retrieved when Regular is selected.
- Only those employees who are overtime-eligible on the Maintenance > Staff Job/Pay Data > Job Info tab are retrieved when Overtime is selected.
❏ Click Retrieve. The selected employee information is displayed.
Create regular hours:
| Hours | Type the number of hours that the majority of employees are authorized to work (e.g., 8.00). |
|---|
❏ Click Default. All employees without a value in the Reg Hours column are assigned the default hours (e.g., 8.00).
The Emp Nbr and First/Middle/Last Name fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
| Job Code | Displays the code for the employee's pay type 3 job assignments. The information is from the Staff Job/Pay Data page. |
|---|---|
| Reg Hours | Type the new regular hour value for the employee. |
| Campus | Displays the number of the primary campus where the employee is assigned for the job. The information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Dept | Displays the department code where the employee is assigned. The information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Pay Type | Displays the type of pay for the selected employee. The code is assigned on the Staff Job/Pay Data page, Job Info tab. |
❏ Click Save. The data is transferred to the Regular Hours tab allowing you to create the actual transmittals.
Create overtime hours:
| Ovtm Hours | Type the number of hours that the majority of employees are authorized to work (e.g., 4.00). |
|---|
❏ Click Default. All employees without a value in the Ovtm Hrs column are assigned the default hours (e.g., 4.00).
The Emp Nbr and First/Middle/Last Name fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
| Job Code | Displays the code and description for the employee's job assignments that are overtime-eligible. The information is from the Staff Job/Pay Data page. |
|---|---|
| Ovtm Hrs | Type a new value for overtime hours the selected employee has worked. |
| Ovtm Rate | Displays the overtime rate for the employee that was assigned on the Staff Job/Pay Data > Hourly/Substitute tab. |
| Ovtm Amt | Displays an amount that is equal to Ovtm Hrs x Ovtm Rate. |
| Campus | Displays the number of the primary campus where the employee is assigned for the job. The information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Dept | Displays the department code where the employee is assigned. The information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Pay Type | Displays the type of pay for the selected employee. The code is assigned on the Staff Job/Pay Data > Job Info tab. |
| Distribution | Displays the account code against which the employee's overtime pay is charged. |
❏ Click Save.
payroll/maintenance/hourspaytransmittals/createhours.txt · Last modified: 2024/02/14 16:00 by emoreno