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payroll:maintenance:hourspaytransmittals:reghours
Regular Hours - HRS3300
Payroll > Maintenance > Hours/Pay Transmittals > Reg Hours
This tab is used to change the number of regular hours worked by employees with pay type 3 (hourly) at a single campus/department or for all employees at a group of campuses/departments. If a default was established for regular hours on the Create Hours tab, that default is displayed on this tab but can be overwritten. Note that transmittal records cannot be changed after a payroll has been run.
Note: If an employee has an hourly job (i.e., pay type 3), the Reg Hrs Worked field is populated on the Maintenance > Staff Job/Pay Data > Job Info tab, and a regular hours transmittal is created on the Maintenance > Hours/Pay Transmittals > Reg Hours tab, then the regular hours transmittal hours will take precedent over the value that is in the Reg Hrs Worked field.
Change regular hours:
❏ Under Retrieval Options, enter any of the following criteria:
| Field | Description |
|---|---|
| Pay Date | Click  to select an unprocessed pay date. This field must be populated to retrieve any eligible employees. |
| Department | Type the correct department code, or leave blank to select all. |
| Campus | Click to select a campus code. |
| Job Code | Click to select a job code. |
❏ Click Retrieve. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.
The Emp Nbr and First/Middle/Last Name fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
| Job Code | Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
|---|---|
| Pay Rate | Displays the employee's hourly pay rate from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Reg Hours | Type the new regular hours value for the employee. |
| Actual Hrs |
Type the number of actual hours worked for the variable hour employee. The actual hours worked value can be a negative or positive number.
Notes: |
| Actual Date | Type the actual date that represents the pay period for a variable hour employee in the MMDDYYYY format. The requirements for determining the actual date for an employee should be defined by an LEA policy. |
| Total Pay | Displays the employee's total pay, which is the Pay Rate field multiplied by the Reg Hours field. |
| Campus | Displays the number of the primary campus where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Dept | Displays the department code where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab. |
| Pay Type | Displays the type of pay for the selected employee. This code is assigned on the Maintenance > Staff Job/Pay Data > Job Info tab. |
| User ID | Displays the name of the employee who last changed and saved the employee record. |
❏ To retrieve another employee, click +Add. A new row is added.
| Emp Nbr |
Type the employee number. Or, click Directory to perform a search in the Employees directory. |
|---|
❏ Click Duplicate Selected to duplicate regular hours transactions for all employees highlighted for future pay dates. The link displays after you click +Add or after existing transactions are retrieved. The Pay Dates pop-up window is displayed with a list of available pay dates from the pay date table.
- Click OK to duplicate the regular hours transactions for those pay dates.
- Otherwise, click Cancel.
❏ Click Duplicate All to duplicate regular hours transactions for all employees listed for future pay dates. This link displays after clicking on +Add in the grid or after retrieving existing transactions. The Pay Dates pop-up window is displayed with a list of available pay dates from the pay date table.
- Click OK to duplicate the regular hours transactions for those pay dates.
- Otherwise, click Cancel.
❏ Click Unselect All to unselect all highlighted employees. The link displays after you click +Add or after existing transactions are retrieved.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
 |
Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
|
| Click to print the report. Review the report. |
payroll/maintenance/hourspaytransmittals/reghours.txt · Last modified: 2021/12/16 21:56 by emoreno