Payroll > Utilities > Merge Payroll Transaction Files

❏ Under Import, select either of the transmittal files to be imported. The program imports only one type of data each time the merge utility is run.

Data Transmittal	Select to import the payroll transmittal data. Payroll Transmittal File Record Layout
Leave Transmittal	Select to import the leave transmittal data. Leave transactions with an inactive leave type or absence reason code are not imported. Payroll Leave Transmittal File Record Layout
Pay Date	Click to select the pay date for which the data will be used.
Import Path	Perform one of the following functions: Type the drive and folder name from where to import the files: (Drive):\timetrn#.txt (where # equals the payroll frequency the user is logged on to) if Data Transmittal is selected. (Drive):\timelev#.txt (where # equals the payroll frequency the user is logged on to) if Leave Transmittal is selected.

❏ Click Browse. A pop-window is displayed.

• Click Choose File. Locate and select the file on your computer or network. Click Open to select the file, or click Cancel to close the dialog box without processing.
• Click Submit to accept the file name and return to the Merge Payroll Transaction Files page. Or, click Cancel to return without selecting the file.

If you type or select a file name other than either of the file names above, the system displays an error message prompting you to select a different file.

❏ Under Overtime/Supplemental Hours Preference, select either of the job type hours files to be imported. The program imports only one type of job hours each time the merge utility is run.

❏ Click Execute to start the import function.

If the message “No errors encountered in import file” is displayed, a blank report is displayed and you can click Process.

If the message “Errors encountered. Records in error were not imported” is displayed, click OK. The error report is displayed. Review the report.

• If you click Cancel, no records are imported, and you can correct the errors and merge them again.
• If you click Process, the import proceeds but the records on the error report are not updated and you must update appropriately.