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payroll:utilities:masschangepayrollaccountcodes
Mass Change Payroll Account Codes - HRS8000
Payroll > Utilities > Mass Change Payroll Account Codes > Mask Crosswalk
This utility is used to select a fund/year number and change it to another fund/year number, taking the transactions from the old fund/year to the new fund/year.
When logged on to the current year, only accounts for active employees are changed. When logged on to next year, accounts for all employees are changed.
Mass change account codes:
| Field | Description |
|---|---|
| From Fund/Yr | Type the account code elements to be corrected. |
| To Fund/Yr | Type the corrected account code elements. Note: Verify the fund/year code fields for accuracy. The system will change what is in the From Fund/Yr field to what is in the To Fund/Yr field, even if it is not correct. |
❏ Under Current Year Frequency, select from the following options:
- 4 - Biweekly
- 5 - Semimonthly
- 6 - Monthly
❏ Under Options, select from the following options:
- Update Distributions - Only active employee records are updated.
- Update Transmittals (Unprocessed) - Processed transmittals are not updated.
- Update Job Code Table
- Update Extra Duty Table
- Update PMIS Distributions
❏ Click Execute to initiate the mass change of the selected payroll account codes.
- If any errors are encountered, the Mask Crosswalk Error Listing Report is displayed.
- If no errors are encountered, the Mass Change Payroll Account Codes Report is displayed.
❏ Click Process. You are prompted to create a backup.
A message is displayed indicating that the process was successfully completed. Click OK.
❏ Click Cancel to cancel the process.
Notes:
- To include additional account codes in the mass update, click +Add.
- If changing more than one account code at a time, make sure that all criteria can be accommodated.
- If all criteria cannot be accommodated, complete one mask at a time.
- If the export file was previously run, click Execute again to create the new funds.
Other functions and features:
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Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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payroll/utilities/masschangepayrollaccountcodes.txt · Last modified: 2020/09/01 22:06 by emoreno