Business

User Tools

Site Tools

Trace: • Balancing On-Behalf Amounts • Change Payroll Frequency • Create transactions • Depreciation Distribution Fund Rollover - BAM6000 • (Optional) Assign credit card codes to users
academy:business_overview_guide_run_payroll

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
academy:business_overview_guide_run_payroll [2020/03/24 16:15] – emorenoacademy:business_overview_guide_run_payroll [2020/11/12 16:57] (current) – emoreno
Line 1: Line 1:
-**<color #ed1c24>====== CRT - DRAFT ======</color>**+======Process Payroll======
  
-======Run Payroll Guide====== +<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:business_overview_guide_run_payroll?do=export_pdf&toclevels=1-3&book_title=Process Payroll| Click here to generate a PDF of this guide]].
- +
-<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:business_overview_guide_run_payroll?do=export_pdf&toclevels=2-1&book_title=Run Payroll| Click here to generate a PDF of this guide]].+
 </WRAP> </WRAP>
 +
  
 <div #message></div> <div #message></div>
  
-<WRAP round intro>This provides an overview of how to run payroll in Human Resources. This guide assumes you are familiar with the basic features of the TxEIS Business system and have reviewed the [[https://tcc-help.net/txeistest/business/doku.php/business_overview_guide|TxEIS Business Overview guide]].+<WRAP round intro>This guide provides an overview of how to run payroll in ASCENDER.  
 + 
 +This guide assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[:business_overview_guide|ASCENDER Business Overview guide]].
  
 </WRAP> </WRAP>
  
  
-====== Before You Begin ======+===== Before You Begin ===== 
 + 
 +Review the following information: 
 + 
 +  * ++Payroll & General Business Terms|{{page>general:payrollprocessing:terminology&inline}}++ 
 +  * ++Payroll Reminders|{{page>general:payroll_reminders&inline}}++ 
 +  * [[general:commonpayrollobject:subobjectcodes|Common Payroll Object/Subobject Codes]] 
 +  * [[general:debit_credit_guide|Debit/Credit Guide]] 
 +  * Reference section 1.4.2.1 Account Code Structure Minimum Requirements in the [[https://tea.texas.gov/finance-and-grants/financial-accountability/financial-accountability-system-resource-guide|Financial Accountability System Resource Guide]] for more information about the account code structure.   
 + 
 + 
 +---- 
 + 
 +=====Helpful Templates & Worksheets ===== 
 + 
 + 
 +  * {{:academy:adjusting_days_worked_for_accrued_employee_starting_late_in_the_school_year.doc |Adjusting Days Worked for Accrued Employee Starting Late in the School Year Worksheet}} 
 +  * {{:academy:payoff_calculation_template.xlsx|Payoff Calculation Template}} 
 +  * {{:academy:employee_payoff_calculation.xlsx |Employee Payoff Calculation Worksheet}} 
 +  * {{:academy:contract_early_payoff_procedure.docx|Contract Early Payoff Procedure}} 
 +  * {{:academy:transfer_transaction_worksheet.xlsx |Transfer Transaction Worksheet}} 
 +  * {{:academy:wage_garnishment_calculation_worksheet.xlsx |Wage Garnishment Calculation Worksheet}} 
 +  * {{:academy:booking_texnet_irs_worksheet.xlsx |Booking TEXNET and IRS Worksheet}} - This worksheet may be helpful if posting payments using a PA. 
 +  * {{:academy:terminated_employee_checklist.docx |Terminated Employee Checklist}} 
 +  * {{:academy:payroll_balance_sheet_updated.xlsx |Payroll Balance Worksheet}} 
 +  * [[general:runpayroll_quickchecklist|Process Payroll Quick Checklist]] 
 + 
  
-  * Verify beginning check number 
-  * Upload checks signatures if applicable 
-  * Create Payroll Backup folders to save reports, backups, and files related to this pay date. 
-  * Create an HR Back up and put in folder  
-  * Import from Timekeeping/Leave software for Leave, Substitutes and/or Hours/Pay Transmittal, if able. 
-  * ++Verify Retiree Surcharges (only pay during months’ retiree physically works).|{{page>general:runpayroll:retireesurcharge&inline}}++ 
-  * Reconcile all deductions to bills and add/modify deductions as needed 
-  * ++Add or update employee information.|{{page>general:runpayroll:performemployeeupdates&inline}}++ 
-  * ++(If applicable) Create & send Pre-note.|{{page>general:runpayroll:performemployeeupdates_prenote&inline}}++ 
-  * Enter leave data for Leave, Substitutes and/or Hours/Pay Transmittal.  
-    * (If applicable) Import from Timekeeping/Leave software. 
-    * Manually Enter Leave, substitutes and/or Hours/Pay Transmittals, if needed. ++Create leave transmittals.|{{page>general:runpayroll:createleavetransmittals&inline}}++ 
-    * Manually Enter Hours/Pay Transmittals if needed ++Create pay transmittals.|{{page>general:runpayroll:createpaytransmittals&inline}}++ 
-  * ++Verify all transactions.|{{page>general:runpayroll:verifytransactions&inline}}++ 
-  * ++Run the Contract Variance Report.|{{page>general:runpayroll:runcontractvariancereport&inline}}++  
-  * ++(If applicable)Run the Payroll Accrual Variance Report.|{{page>general:runpayroll:runpayrollaccrualvariancereport&inline}}++ 
  
-RUN PAYROLL CALCULATIONS TO GET TOTALS PAGE FROM PRE-POST PAYROLL EARNINGS REGISTER 
-Supplemental Pay should equal Pre-Post Pay Info Extra Duty S-Type Report before entering in any transmittals for the current pay period. 
  
 +----
  
-  * Submit TRS Active Care bill through TexNet by the 10th of the month. +=====Process Payroll=====
  
 +  - ++Verify payroll frequency|{{page>general:runpayroll:verifypayrollfreq&inline}}++
 +  - ++Verify pay dates|{{page>general:runpayroll:verifypaydates&inline}}++
 +  - ++Add or update employee information|{{page>general:runpayroll:performemployeeupdates&inline}}++
 +  - ++(If applicable) Create and send prenote file|{{page>general:runpayroll:performemployeeupdates_prenote&inline}}++
 +  - ++Report new hires to Office of the Attorney General of Texas|{{page>general:payrollprocess:reportnewhires&inline}}++
 +  - ++Import or manually enter employee and substitute leave|{{page>general:runpayroll:createleavetransmittals&inline}}++
 +  - ++Import or manually enter hours/pay transmittals|{{page>general:runpayroll:createpaytransmittals&inline}}++
 +  - ++Verify all transactions|{{page>general:runpayroll:verifytransactions&inline}}++
 +  - ++Verify retiree surcharges (only pay during months retiree physically works)|{{page>general:runpayroll:retireesurcharge&inline}}++ 
 +  - ++Run Contract Variance report.|{{page>general:runpayroll:runcontractvariancereport&inline}}++ 
 +  - ++If your LEA accrues, run Payroll Accrual Variance report|{{page>general:runpayroll:runpayrollaccrualvariancereport&inline}}++ 
 +  - ++Run preliminary payroll calculations to verify data|{{page>general:runpayroll:runpayroll:prelim&inline}}++
 +  - ++Reconcile all deductions to bills and add/modify deductions as needed|{{page>general:runpayroll:reconciledeductions&inline}}++
 +  - ++Run final payroll calculations|{{page>general:runpayroll:runpayroll&inline}}++
 +  - ++Create and submit EFT file.|{{page>general:runpayroll:step15&inline}}++
 +  - ++Distribute printed payroll checks/send Wage & Earnings Statements|{{page>general:runpayroll:distributepayrollchecks&inline}}++ 
 +  - ++(If applicable) Create positive pay file.|{{page>general:positive_pay&inline}}++ 
 +  - ++Create general journal|{{page>general:runpayroll:creategeneraljournal&inline}}++
 +  - ++Interface general journal to Finance|{{page>general:runpayroll:interfacegeneraljournaltofinance&inline}}++
 +  - ++(If applicable) Transfer funds to payroll clearing bank account |{{page>general:runpayroll:transferfunds&inline}}++
 +  - ++Process deduction checks|{{page>general:runpayroll:createdeductionchecks&inline}}++
 +  - ++Perform wire transfers and post payments in ASCENDER|{{page>general:runpayroll:performwiretransfers&inline}}++
 +  - ++Submit tax payments and post payments in ASCENDER|{{page>general:payrollprocess19&inline}}++ 
 +  - ++(If applicable) Upload third-party administrator files|{{page>general:runpayroll:uploadthirdpartyadministratorfiles&inline}}++ 
  
-  * Verify printer settings are allowing checks to print with no shrinking.  Checks should print the actual size/layout created in the report. 
-  * Convert checks to a PDF report to print.   
-  * Verify printer settings are allowing checks to print with no shrinking.  Checks should print the actual size/layout created in the report. 
-  * Print Checks and verify they printed correctly 
-  * REMOVE checks from printer 
  
-====== Supplemental Documents ======+----
  
  
-++++Payroll Balance Worksheet|{{:general:payroll_balance.jpg|Payroll Balance Worksheet}}++++ 
  
-======Run Payroll Process ======+=====Post-payroll Tasks=====
  
-  - ++Verify the payroll frequency.|{{page>general:runpayroll:verifypayrollfreq&inline}}++ +  - ++(If applicable) Process supplemental payroll.|{{page>general:runpayroll:processsupplementalpayroll&inline}}++ 
-  - ++Verify pay dates.|{{page>general:runpayroll:verifypaydates&inline}}++ +  - ++(If applicable) Process check voids and/or issues|{{page>general:runpayroll:processcheckvoidsissues&inline}}++ 
-  - ++Run payroll.|{{page>general:runpayroll:runpayroll&inline}}++ +  - ++Run quarterly reports|{{page>general:payrollprocess:quarterlyreports&inline}}++ 
-  - ++Create EFT File.|{{page>general:runpayroll:createeftfile&inline}}++ +  - ++Reconcile payroll clearing liability funds|{{page>general:runpayroll:reconcilepayrollclearningfunds&inline}}++  
-  - Create the Positive Pay File. (positive_MMDDYYY.txt) +  - ++Process monthly TRS reports|{{page>general:runpayroll:processmonthlytrsreports&inline}}++
-  - ++Print Reports.|{{page>general:runpayroll:printreports&inline}}++  +
-  - ++Create General Journal|{{page>general:runpayroll:creategeneraljournal&inline}}++ +
-  - ++Interface General Journal to Finance|{{page>general:runpayroll:interfacegeneraljournaltofinance&inline}}++ +
-  - Process Supplemental P/R (if needed) +
-  - Process Check Voids and/or Issues (if needed) +
-  - Submit Payroll taxes +
-  - ++Transfer Funds|{{page>general:runpayroll:transferfunds&inline}}++ +
-  - ++Create Deduction Checks|{{page>general:runpayroll:createdeductionchecks&inline}}++ +
-  - ++Perform Wire Transfers.|{{page>general:runpayroll:performwiretransfers&inline}}++ +
-  - ++Run the 941 Worksheet Report.||{{page>general:runpayroll:runthe941worksheet&inline}}++ +
-  - ++Run TWC Wage List||{{page>general:runpayroll:runtwcwage&inline}}++ +
-  - ++Run YTD Workers Comp Report|{{page>general:runpayroll:runworkerscomp&inline}}++ +
-  - ++Reconcile Payroll Clearing Liability Funds|{{page>general:runpayroll:reconcilepayrollclearningfunds&inline}}++  +
-  - ++Submit Staff Salary Data||{{page>general:runpayroll:submitstaffsalarydata&inline}}+++
  
-ESC-11 
-  - Process TRS Data and Submit TEAM 
-  - Submit FSP counts to TEA (staff counts & health ins) 
-  - Generate New Hire File (New_Hire_MMDDYYYY) 
-  - Generate Quarterly Reports (when appropriate) 
-  - Record tax payment as Transfer Transaction 
-  - Wire Child Support through Expert Pay if applicable 
-  - Record Child Support payment as Transfer Transaction 
-  - Wire any other applicable deductions as needed 
-  - Record any other applicable wire payments as Transfer Transactions 
-  - Send Wage & Earnings Statements after 3:00 pm the day before payday. 
  
  
academy/business_overview_guide_run_payroll.1585066551.txt.gz · Last modified: 2020/03/24 11:15 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.