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academy:business_overview_guide_run_payroll

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academy:business_overview_guide_run_payroll [2020/03/24 16:38] – emorenoacademy:business_overview_guide_run_payroll [2020/11/12 16:57] (current) – emoreno
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-**<color #ed1c24>====== CRT - DRAFT ======</color>**+======Process Payroll======
  
-======Run Payroll Guide====== +<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:business_overview_guide_run_payroll?do=export_pdf&toclevels=1-3&book_title=Process Payroll| Click here to generate a PDF of this guide]].
- +
-<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:business_overview_guide_run_payroll?do=export_pdf&toclevels=2-1&book_title=Run Payroll| Click here to generate a PDF of this guide]].+
 </WRAP> </WRAP>
 +
  
 <div #message></div> <div #message></div>
  
-<WRAP round intro>This provides an overview of how to run payroll in Human Resources. This guide assumes you are familiar with the basic features of the TxEIS Business system and have reviewed the [[https://tcc-help.net/txeistest/business/doku.php/business_overview_guide|TxEIS Business Overview guide]].+<WRAP round intro>This guide provides an overview of how to run payroll in ASCENDER.  
 + 
 +This guide assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[:business_overview_guide|ASCENDER Business Overview guide]].
  
 </WRAP> </WRAP>
  
  
-====== Before You Begin ======+===== Before You Begin =====
  
-  * Verify beginning check number +Review the following information:
-  * Upload checks signatures if applicable +
-  * Create Payroll Backup folders to save reports, backups, and files related to this pay date. +
-  * Create an HR Back up and put in folder  +
-  * Import from Timekeeping/Leave software for Leave, Substitutes and/or Hours/Pay Transmittal, if able. +
-  * ++Verify Retiree Surcharges (only pay during months’ retiree physically works).|{{page>general:runpayroll:retireesurcharge&inline}}++ +
-  * Reconcile all deductions to bills and add/modify deductions as needed +
-  * ++Add or update employee information.|{{page>general:runpayroll:performemployeeupdates&inline}}++ +
-  * ++(If applicable) Create & send Pre-note.|{{page>general:runpayroll:performemployeeupdates_prenote&inline}}++ +
-  * Enter leave data for Leave, Substitutes and/or Hours/Pay Transmittal.  +
-    * (If applicable) Import from Timekeeping/Leave software. +
-    * Manually Enter Leave, substitutes and/or Hours/Pay Transmittals, if needed. ++Create leave transmittals.|{{page>general:runpayroll:createleavetransmittals&inline}}++ +
-    * Manually Enter Hours/Pay Transmittals if needed ++Create pay transmittals.|{{page>general:runpayroll:createpaytransmittals&inline}}++ +
-  * ++Verify all transactions.|{{page>general:runpayroll:verifytransactions&inline}}++ +
-  * ++Run the Contract Variance Report.|{{page>general:runpayroll:runcontractvariancereport&inline}}++  +
-  * ++(If applicable)Run the Payroll Accrual Variance Report.|{{page>general:runpayroll:runpayrollaccrualvariancereport&inline}}+++
  
-RUN PAYROLL CALCULATIONS TO GET TOTALS PAGE FROM PRE-POST PAYROLL EARNINGS REGISTER +  * ++Payroll & General Business Terms|{{page>general:payrollprocessing:terminology&inline}}++ 
-Supplemental Pay should equal Pre-Post Pay Info Extra Duty S-Type Report before entering in any transmittals for the current pay period.+  * ++Payroll Reminders|{{page>general:payroll_reminders&inline}}++ 
 +  * [[general:commonpayrollobject:subobjectcodes|Common Payroll Object/Subobject Codes]] 
 +  * [[general:debit_credit_guide|Debit/Credit Guide]] 
 +  * Reference section 1.4.2.1 Account Code Structure Minimum Requirements in the [[https://tea.texas.gov/finance-and-grants/financial-accountability/financial-accountability-system-resource-guide|Financial Accountability System Resource Guide]] for more information about the account code structure.  
  
  
-  * Submit TRS Active Care bill through TexNet by the 10th of the month. +----
  
 +=====Helpful Templates & Worksheets =====
  
-  * Verify printer settings are allowing checks to print with no shrinking.  Checks should print the actual size/layout created in the report. 
-  * Convert checks to a PDF report to print.   
-  * Verify printer settings are allowing checks to print with no shrinking.  Checks should print the actual size/layout created in the report. 
-  * Print Checks and verify they printed correctly 
-  * REMOVE checks from printer 
  
-====== Supplemental Documents ======+  * {{:academy:adjusting_days_worked_for_accrued_employee_starting_late_in_the_school_year.doc |Adjusting Days Worked for Accrued Employee Starting Late in the School Year Worksheet}} 
 +  * {{:academy:payoff_calculation_template.xlsx|Payoff Calculation Template}} 
 +  * {{:academy:employee_payoff_calculation.xlsx |Employee Payoff Calculation Worksheet}} 
 +  * {{:academy:contract_early_payoff_procedure.docx|Contract Early Payoff Procedure}} 
 +  * {{:academy:transfer_transaction_worksheet.xlsx |Transfer Transaction Worksheet}} 
 +  * {{:academy:wage_garnishment_calculation_worksheet.xlsx |Wage Garnishment Calculation Worksheet}} 
 +  * {{:academy:booking_texnet_irs_worksheet.xlsx |Booking TEXNET and IRS Worksheet}} - This worksheet may be helpful if posting payments using a PA. 
 +  * {{:academy:terminated_employee_checklist.docx |Terminated Employee Checklist}} 
 +  * {{:academy:payroll_balance_sheet_updated.xlsx |Payroll Balance Worksheet}} 
 +  * [[general:runpayroll_quickchecklist|Process Payroll Quick Checklist]]
  
  
-++++Payroll Balance Worksheet|{{:general:payroll_balance.jpg|Payroll Balance Worksheet}}++++ 
  
-======Run Payroll Process ====== 
  
-  - ++Verify the payroll frequency.|{{page>general:runpayroll:verifypayrollfreq&inline}}++ 
-  - ++Verify pay dates.|{{page>general:runpayroll:verifypaydates&inline}}++ 
-  - ++Run payroll.|{{page>general:runpayroll:runpayroll&inline}}++ 
-  - ++Create EFT File.|{{page>general:runpayroll:createeftfile&inline}}++ 
-  - Create the Positive Pay File. (positive_MMDDYYY.txt) 
-  - ++Print Reports.|{{page>general:runpayroll:printreports&inline}}++  
-  - ++Create General Journal|{{page>general:runpayroll:creategeneraljournal&inline}}++ 
-  - ++Interface General Journal to Finance|{{page>general:runpayroll:interfacegeneraljournaltofinance&inline}}++ 
-  - Process Supplemental P/R (if needed) 
-  - Process Check Voids and/or Issues (if needed) 
  
 ---- ----
  
-  - Submit Payroll taxes +=====Process Payroll===== 
-  - ++Transfer Funds|{{page>general:runpayroll:transferfunds&inline}}++ + 
-  - ++Create Deduction Checks|{{page>general:runpayroll:createdeductionchecks&inline}}++ +  - ++Verify payroll frequency|{{page>general:runpayroll:verifypayrollfreq&inline}}++ 
-  - ++Perform Wire Transfers.|{{page>general:runpayroll:performwiretransfers&inline}}++ +  - ++Verify pay dates|{{page>general:runpayroll:verifypaydates&inline}}++ 
-  - ++Run the 941 Worksheet Report.||{{page>general:runpayroll:runthe941worksheet&inline}}++ +  - ++Add or update employee information|{{page>general:runpayroll:performemployeeupdates&inline}}++ 
-  - ++Run TWC Wage List||{{page>general:runpayroll:runtwcwage&inline}}++ +  - ++(If applicable) Create and send prenote file|{{page>general:runpayroll:performemployeeupdates_prenote&inline}}++ 
-  - ++Run YTD Workers Comp Report|{{page>general:runpayroll:runworkerscomp&inline}}++ +  - ++Report new hires to Office of the Attorney General of Texas|{{page>general:payrollprocess:reportnewhires&inline}}++ 
-  - ++Reconcile Payroll Clearing Liability Funds|{{page>general:runpayroll:reconcilepayrollclearningfunds&inline}}++  +  - ++Import or manually enter employee and substitute leave|{{page>general:runpayroll:createleavetransmittals&inline}}++ 
-  - ++Submit Staff Salary Data||{{page>general:runpayroll:submitstaffsalarydata&inline}}+++  - ++Import or manually enter hours/pay transmittals|{{page>general:runpayroll:createpaytransmittals&inline}}++ 
 +  - ++Verify all transactions|{{page>general:runpayroll:verifytransactions&inline}}++ 
 +  - ++Verify retiree surcharges (only pay during months retiree physically works)|{{page>general:runpayroll:retireesurcharge&inline}}++  
 +  - ++Run Contract Variance report.|{{page>general:runpayroll:runcontractvariancereport&inline}}++  
 +  - ++If your LEA accrues, run Payroll Accrual Variance report|{{page>general:runpayroll:runpayrollaccrualvariancereport&inline}}++  
 +  - ++Run preliminary payroll calculations to verify data|{{page>general:runpayroll:runpayroll:prelim&inline}}++ 
 +  - ++Reconcile all deductions to bills and add/modify deductions as needed|{{page>general:runpayroll:reconciledeductions&inline}}++ 
 +  - ++Run final payroll calculations|{{page>general:runpayroll:runpayroll&inline}}++ 
 +  - ++Create and submit EFT file.|{{page>general:runpayroll:step15&inline}}++ 
 +  - ++Distribute printed payroll checks/send Wage & Earnings Statements|{{page>general:runpayroll:distributepayrollchecks&inline}}++  
 +  - ++(If applicable) Create positive pay file.|{{page>general:positive_pay&inline}}++  
 +  - ++Create general journal|{{page>general:runpayroll:creategeneraljournal&inline}}++ 
 +  - ++Interface general journal to Finance|{{page>general:runpayroll:interfacegeneraljournaltofinance&inline}}++ 
 +  - ++(If applicable) Transfer funds to payroll clearing bank account |{{page>general:runpayroll:transferfunds&inline}}++ 
 +  - ++Process deduction checks|{{page>general:runpayroll:createdeductionchecks&inline}}++ 
 +  - ++Perform wire transfers and post payments in ASCENDER|{{page>general:runpayroll:performwiretransfers&inline}}++ 
 +  - ++Submit tax payments and post payments in ASCENDER|{{page>general:payrollprocess19&inline}}++  
 +  - ++(If applicable) Upload third-party administrator files|{{page>general:runpayroll:uploadthirdpartyadministratorfiles&inline}}++  
 + 
 + 
 +---- 
 + 
 + 
 + 
 +=====Post-payroll Tasks===== 
 + 
 +  - ++(If applicable) Process supplemental payroll.|{{page>general:runpayroll:processsupplementalpayroll&inline}}++ 
 +  - ++(If applicable) Process check voids and/or issues|{{page>general:runpayroll:processcheckvoidsissues&inline}}++ 
 +  - ++Run quarterly reports|{{page>general:payrollprocess:quarterlyreports&inline}}++ 
 +  - ++Reconcile payroll clearing liability funds|{{page>general:runpayroll:reconcilepayrollclearningfunds&inline}}++  
 +  - ++Process monthly TRS reports|{{page>general:runpayroll:processmonthlytrsreports&inline}}++
  
-ESC-11 
-  - Process TRS Data and Submit TEAM 
-  - Submit FSP counts to TEA (staff counts & health ins) 
-  - Generate New Hire File (New_Hire_MMDDYYYY) 
-  - Generate Quarterly Reports (when appropriate) 
-  - Record tax payment as Transfer Transaction 
-  - Wire Child Support through Expert Pay if applicable 
-  - Record Child Support payment as Transfer Transaction 
-  - Wire any other applicable deductions as needed 
-  - Record any other applicable wire payments as Transfer Transactions 
-  - Send Wage & Earnings Statements after 3:00 pm the day before payday. 
  
  
academy/business_overview_guide_run_payroll.1585067904.txt.gz · Last modified: 2020/03/24 11:38 (external edit)

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