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accountsreceivable:maintenance:invoicepayments:applyoverpayment
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Apply Overpayment - BAR3400
Accounts Receivable > Maintenance > Invoice Payments > Apply Overpayment
This tab is used to apply either a partial or full amount of a customer's available overpayment as payment toward one or more of that same customer's outstanding invoices.
Notes:
- Invoices must be printed before an overpayment can be applied.
- The BAR7500 - Reprint Invoices Report always prints the original invoice, even if an overpayment has been applied to the invoice.
Apply overpayments:
Under Select an Outstanding Overpayment,
- The cash receipt number, check number, check amount, overpayment amount, and available amount are also displayed.
- Select a customer by clicking the Select check box next to the customer's name. If the customer has unpaid invoices, the invoice records are displayed in the bottom grid.
Under Invoices available for Customer:
- Each invoice record displays the invoice number, invoice date, invoice amount, amount paid, adjusted amount, overpayment credit, outstanding amount, and invoice account code.
- If the customer has an outstanding invoice that has yet to be printed, the invoice record is not displayed and an overpayment cannot be applied.
- In the Apply Amount field, type the payment amount to be applied to the corresponding invoice number.
- The amount must be equal or less than the customer's available overpayment amount (i.e., the amount displayed in the Available Amount column in the top grid).
- The amount cannot exceed the invoice amount.
| Apply Overpayment |
❏ Click Apply Overpayment to disburse the indicated amount(s) to the outstanding invoice(s). The payment amount will be applied to the outstanding amount of the invoice. If the available overpayment amount is depleted, the overpaid invoice is no longer displayed in the top grid or on the Utilities > Print Overpayment Refunds page.
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|---|
| Field | Description |
|---|---|
| Cash Receipt Nbr | Click  to select a cash receipt number. If you type a partial cash receipt number (from one to five digits) and tab out of the field, the field is zero-filled to equal six digits. If alphanumeric values are entered, the field is not zero-filled. |
| Customer Name | Type the customer's name for whom the invoice was created. As you type the data, a drop-down list of corresponding customer names is displayed. Select a customer name. The Customer Nbr field is automatically populated. |
| Customer Nbr | Type the customer's number. As you type the data, a drop-down list of corresponding customer numbers is displayed. Select a customer number. The Customer Name field is automatically populated. |
| Date Range | Type the from and to dates from which to select invoices. The To field is set to the current system date, but it can be modified. |
| Process Date |
Click |
Click Retrieve. Cash receipt and associated account code data is displayed.I
accountsreceivable/maintenance/invoicepayments/applyoverpayment.1495725894.txt.gz · Last modified: 2017/05/25 10:24 (external edit)