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Trace: • trs • RP Records • Accounts Receivable Reports • purchasing_requisition_path • Print Invoices - BAR6000
accountsreceivable:utilities:printinvoices

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accountsreceivable:utilities:printinvoices [2019/04/17 15:47] – emorenoaccountsreceivable:utilities:printinvoices [2022/11/30 16:40] (current) – emoreno
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 //**Accounts Receivable > Utilities > Print Invoices**// //**Accounts Receivable > Utilities > Print Invoices**//
  
-<WRAP round intro>This utility is used to print invoices that have not been printed previously. The number of copies printed, the label used on each copy, and the inclusion/exclusion of the account numbers are set on the Accounts Receivable Options table. The invoices print in order by label. If there are more items than can fit on one page, a second page is added.</WRAP>+<WRAP round intro>This utility is used to print invoices that have not been previously printed. The number of copies printed, the label used on each copy, and the inclusion/exclusion of the account numbers are set on the Accounts Receivable Options table. The invoices print in order by the label. If there are more items than can fit on one page, a second page is added.</WRAP>
  
  
 ====Print invoices:==== ====Print invoices:====
  
-Retrieve an invoice.+Use one of the following to retrieve an invoice.
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
 ^Invoice Number|Type the invoice number to be retrieved. The field can be a maximum of six digits. If you enter a partial invoice number (from one to five digits) and tab out of the field, the field is zero-filled to six digits. If you enter alphanumeric values, the field is not zero-filled.| ^Invoice Number|Type the invoice number to be retrieved. The field can be a maximum of six digits. If you enter a partial invoice number (from one to five digits) and tab out of the field, the field is zero-filled to six digits. If you enter alphanumeric values, the field is not zero-filled.|
-^Customer Name|Type the customer's name for whom the invoice was created. As you type the data, a drop-down list of corresponding customer names is displayed. Select a customer name. The **Customer Nbr** field is automatically populated.|+^Customer Name|Type the customer name for whom the invoice was created. As you type the data, a drop-down list of corresponding customer names is displayed. Select a customer name. The **Customer Nbr** field is automatically populated.|
 ^Customer Nbr|Type the customer's number. As you type the data, a drop-down list of corresponding customer numbers is displayed. Select a customer number. The **Customer Name** field is automatically populated.| ^Customer Nbr|Type the customer's number. As you type the data, a drop-down list of corresponding customer numbers is displayed. Select a customer number. The **Customer Name** field is automatically populated.|
 ^Accounting per|The accounts receivable period established on the District Finance Options page is displayed.| ^Accounting per|The accounts receivable period established on the District Finance Options page is displayed.|
 ^Date Range|Type the from and to dates from which to select invoices. The **To** field is set to the current system date, but it can be modified.| ^Date Range|Type the from and to dates from which to select invoices. The **To** field is set to the current system date, but it can be modified.|
 +^Sort Invoices by Alpha or Numeric|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a sort option for the invoices.<div indent>BBB //Alpha// - Sort invoices alphabetically by customer name.\\  BBB //Numeric// - Sort invoices numerically by invoice number. </div>|
 ^Invoice Date|The invoice date is set to the current system date which is printed on each invoice and used for calculating aging reports. You can accept this date or change it.| ^Invoice Date|The invoice date is set to the current system date which is printed on each invoice and used for calculating aging reports. You can accept this date or change it.|
  
-Click **Retrieve**. +VCV Click **Retrieve**. A list of all available invoices that have not been printed is displayed under **Available Invoices to Generate**.
  
-Under **Available Invoices to Generate**, a list of all available invoices that have not been printed are listed.+VCV Select the invoice(s) to print. 
  
-Select the invoice(s) to print. Use the following buttons to move the selected invoice(s) to the right side of the page. +VCV Use the following buttons to move the selected invoice(s) to the right side of the page. 
  
 {{page>general:fourarrowbuttons}} {{page>general:fourarrowbuttons}}
  
  
-^Generate/Print|{{page>general:accts_rec_print_invoices}}| +{{page>general:accts_rec_print_invoices}} 
-^Proceed|{{page>general:accts_rec_print_invoices_proceed}}| + 
 +{{page>general:accts_rec_print_invoices_proceed}}
  
 <WRAP box>**Note**:  If a copy of an invoice is printed after the original is printed, then the Accounts Receivable Options setting for the first copy determines if the account number is printed on the invoice copy. <WRAP box>**Note**:  If a copy of an invoice is printed after the original is printed, then the Accounts Receivable Options setting for the first copy determines if the account number is printed on the invoice copy.
accountsreceivable/utilities/printinvoices.1555516072.txt.gz · Last modified: 2019/04/17 10:47 (external edit)

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