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assetmanagement:maintenance:inventorycheckincheckout

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assetmanagement:maintenance:inventorycheckincheckout [2017/05/08 18:58] – emorenoassetmanagement:maintenance:inventorycheckincheckout [2022/08/02 15:40] (current) – emoreno
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 //**Asset Management > Maintenance > Inventory Check In/Check Out**// //**Asset Management > Maintenance > Inventory Check In/Check Out**//
  
-<WRAP round intro> This page is used to track inventory and capital assets that can be checked out by district personnel or students. You can have multiple entries for an item depending upon the number of units in the inventory record. The total number of items checked out cannot exceed the number of units in the inventory record. If multiple units of the same item are being checked out to different personnel (resulting in needing multiple checkout records), each checkout record must have a different checkout time. An item is considered checked out until the return date is no longer blank. If an item has an open checkout record, the person's name is displayed.</WRAP>+<WRAP round intro> This page is used to track inventory and capital assets that can be checked out by LEA personnel or students. You can have multiple entries for an item depending upon the number of units in the inventory record. The total number of items checked out cannot exceed the number of units in the inventory record. If multiple units of the same item are being checked out to different personnel (resulting in needing multiple checkout records), each checkout record must have a different checkout time. An item is considered checked out until the return date is no longer blank. If an item has an open checkout record, the person's name is displayed.</WRAP>
  
  
-====Modify a record:====+====Add or modify a record:====
  
-^Retrieve an existing item.|++Search for a record.|{{page>general:assetmanagement_search_for_item}}++|+^Retrieve an existing item.|{{page>general:assetmanagement_search_for_item}}|
  
-Click **+Add** to add an inventory item. +VCV Click **+Add** to add an inventory item. 
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
 ^Date Check Out|{{page>general:asset_man_datecheckout}}| ^Date Check Out|{{page>general:asset_man_datecheckout}}|
 ^Time Check Out|{{page>general:asset_man_timecheckout}}| ^Time Check Out|{{page>general:asset_man_timecheckout}}|
-6.    In the Date Anticipate Rtn field, type the date the item should be returned in the MMDDYYYY format.+^Date Anticipate Rtn|Type the date the item should be returned in the MMDDYYYY format.| 
 +^Date Return|Type the actual date the items are returned. If blank, items are considered checked out.| 
 +^Nbr Check Out|Type the number of items checked out to the individual.| 
 +^Organization|Type a specific group title or affiliation to whom the items were checked out.| 
 +^Division|Type a specific group title or affiliation to whom the items were checked out.| 
 +^Person|Type the name of the person who has possession of the items. The field can be a maximum of 30 characters.| 
 +^Phone Nbr|Type the three-digit area code and the seven-digit phone number of the individual who signed out the items.| 
 +^Comments|Type any comments or other information that pertains to this record. The field can be a maximum of 30 characters.|
  
-7.    In the Date Return field, type the actual date the items are returned. If blank, the system assumes items are still checked out. 
  
-8.    In the Nbr Check Out field, type the quantity of items checked out to this individual.+{{page>general:asset_man_refresh_totals}}
  
-9.    In the Organization field, type a specific group title or affiliation to whom the items were checked out. 
- 
-10.  In the Division field, type a specific group title or affiliation to whom the items were checked out. 
- 
-11.  In the Person field, type the name of the person who has custody of the items. The field can be a maximum of 30 characters. 
- 
-12.  In the Phone Nbr field, type the three-digit area code and the seven-digit phone number of the individual who signed out the items. 
- 
-13.  In the Comments field, type any comments or other information that pertains to this record. The field can be a maximum of 30 characters. 
- 
-14.  Click Refresh Total to update the Total Units Checked Out field. 
- 
- 
- 
-Click **Save**.<WRAP box>**NOTE:</WRAP>  
  
 +VCV Click **Save**.
  
 ====Other functions and features:==== ====Other functions and features:====
  
-^{{:tsds:images:trash_delete.gif|}} | ++ Delete a row.|{{page>general:delete_a_row}}++|  /*Table row with text link*/  +^Retrieve |{{page>general:retrieve}}|  
- +^{{:images:trash_delete.gif|Trashcan Icon}} |{{page>general:deletearow}}|
- +
  
  
 +{{indexmenu_n>10}}
  
  
assetmanagement/maintenance/inventorycheckincheckout.1494269896.txt.gz · Last modified: 2017/05/08 13:58 (external edit)

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