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finance:maintenance:vendorinformation:vendormiscellaneous
Vendor Miscellaneous - FIN3000
Finance > Maintenance > Vendor Information > Vendor Miscellaneous
This tab is used to record bank information for each vendor doing business with the local education agency (LEA). If a vendor has bank information on file, the vendor can receive electronic payments via an electronic funds transfer (EFT). This information is also used for employee travel reimbursements.
Additionally, this tab allows you to assign category codes to specific vendors making it easy to sort and group vendors to meet your LEA's needs. The information listed on this tab is optional.
The vendor's assigned category codes are automatically populated in the Bid Category drop-down field on the Purchasing > Maintenance > Create/Modify Requisition and Warehouse > Maintenance > Create/Modify Inventory Restock Requisitions pages when a requisition is created for the vendor.
Retrieve or add vendor information:
| Retrieve an existing record. |
In the Vendor field, begin typing the vendor name or number. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor.
Click Retrieve. The vendor information is displayed.
Type data in one or more of the search fields. |
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❏ Under Bank Information:
| Bank |
Begin typing a bank code or name. As you type the data, a drop-down list of corresponding data is displayed. The bank information must exist on the Finance > Tables > Bank Codes tab. Select a bank code. If the bank code or name is not known, click |
|---|---|
| Bank Acct Nbr | Type the corresponding bank account number for the selected bank. |
| Bank Acct Type | Select the account type for the selected bank and bank account number.
2 Checking account |
| PreNote | Select to generate a prenote to the bank. |
❏ Click Copy from Payroll to copy the employee’s bank information from the Payroll > Maintenance > Staff Job/Pay Data > Pay Info tab.
Note: The Copy from Payroll functionality uses the Finance bank code and not the Payroll bank code. If the bank record (routing number) from Payroll does not exist in Finance, a new bank record will be automatically added to the Finance > Tables > Bank Codes > Bank Codes tab. The bank record in Finance may be added with a different bank code than Payroll as it uses the next available bank code when adding the new record. If the employee does not have a bank record in Payroll, an error message is displayed.
- The vendor must have an EFT Email listed on the Vendor Name/Address tab to save the record.
- The bank information must have a zero Bank Acct Amt.
- This button only displays if the vendor and employee SSN records match. On the Finance > Maintenance > Vendor Information > Vendor Name/ Address tab, under EIN/SSN, the Type must be SSN and the Number must match the employee's SSN on the Personnel > Maintenance > Staff Demo > Demographic Information tab.
❏ Under Category Information:
The fields in this section are display only with the exception of the Category Code, but can be edited on the Tables > Vendor Categories page.
| Category Code |
Type the category code, if known. As you type the data, a drop-down list of corresponding data is displayed. Select a category code. The category code must exist on the Tables > Vendor Categories page.
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| Category Description | The description of the selected category code is displayed. |
| Bid Category | Selected if the category code is identified as an active bid category. |
| Begin Date | The beginning effective date for the bid is displayed. |
| End Date | The ending effective date for the bid is displayed. |
❏ Under HUB Information:
| HUB Code | Type the three-digit HUB category code. Or, click  to select a code from the HUB Codes lookup. Only HUB codes with the HUB field selected on the Tables > Vendor Categories page are displayed. |
|---|---|
| HUB Description | The HUB category code description from the Tables > Vendor Categories page is displayed. |
❏ Click Save.
Other functions and features:
finance/maintenance/vendorinformation/vendormiscellaneous.txt · Last modified: 2023/10/30 13:55 by emoreno