The report allows the user to select a specific fund, function, object, subobject, and program code for which to print transactions. The user can select From and To accounting periods. Vendor transactions allow for printing of either the name of the vendor or the reason for the transaction. Report information is displayed based on the masked account codes set in the User Profiles table for the logged-on user.

Notes:

• If any errors are encountered while running the report, an error listing is printed at the end of the report. The user can use this information to locate the account code that is in error. The error for the specific account code is printed at the end of the account code line. The following are the errors that may be displayed:
  • Transactions do not equal balance - There are transactions, but the beginning amounts plus the transactions do not equal the ending amounts.
  • EOM does not equal balance - There are no transactions, but the beginning amounts and the ending amounts are not equal.
  • Error suspect records - Class does not equal 1-8.

• The report displays account transactions using the From Accounting Period and To Accounting Period report parameters. The beginning account balances are calculated by using a Starting Accounting Period of the Finance Fiscal Year of 07 or 09 (fiscal year July or September) and adding all transactions up to the from accounting period. The ending balance is calculated by adding all requested transactions and the beginning balance.

Note: If the Starting Accounting Period of the Finance Fiscal Year report parameter is equal to the From Accounting Period and To Accounting Period report parameters, and the user types Y in the Include Previous Months' Balances? (Y/N) report parameter, the program assumes a beginning balance of zero, since there is no difference between the starting accounting period and the from accounting period.

● Example 1: The user types Y in the Include Previous Months' Balances? (Y/N) report parameter. The Starting Accounting Period of the Finance Fiscal Year, From Accounting Period, and To Accounting Period report parameters are all set to 09. The system assumes a zero balance, since there is no difference between the accounting periods.

● Example 2: The user types Y in the Include Previous Months' Balances? (Y/N) report parameter. The Starting Accounting Period of the Finance Fiscal Year, From Accounting Period report parameter is set to 07, and the From Accounting Period and To Accounting Period report parameters are set to 09. The system displays the balances from 07 to 08 and any transactions created in 09.