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finance:tables:1099objectcodes
1099 Object Codes - FIN2500
Finance > Tables > 1099 Object Codes
This page is used to relate object codes that are appropriate for 1099s to the box numbers on the 1099-MISC forms. When the table is populated, 1099-eligible vendors and transactions that match these object codes are selected when the 1099 work table is created. If this table is blank when the 1099 work table is created, all transactions are selected from 1099-eligible vendors for file ID C and the Previous File ID field designated on the Finance Options tab in file ID C.
If the previous school year's finance tables have been moved to a new file ID, the 1099 Object Codes tables for both file IDs are used in the Create 1099 Work Table utility. Transactions are extracted according to the parameters of each file ID's 1099 Object Codes table (e.g., If the object codes table in file ID 3 is blank and the object codes table in file ID C has 6211 only, the work table includes all unique 1099-eligible 6211 transactions for file ID C and all 1099-eligible transactions for file ID 3. If both file IDs have duplicate 1099-eligible 6211 transactions, the one placed in the work table could come from either file ID.).
Set up an object code:
❏ Click +Add to add a row.
| Field | Description |
|---|---|
| Object Code |
Enter an object code using either of the following:
For non-charter schools, object codes that begin with 2, 6, or 8 (2XXX, 6XXX, and 8XXX) can be used in the table. For charter schools, object codes that begin with 14 and 15 (14XX and 15XX) can be used in the table.
A list of available object codes is displayed. For non-charter schools, object codes that begin with 14 and 15 (14XX and 15XX) are not displayed in the directory.
Note: The object codes must exist on the Finance > Tables > Account Codes > Object tab. |
| Object Description | The description from the Tables > Account Codes > Object is displayed. The object description cannot be changed from here. |
| Type Payment |
Click Note: This field determines to which box the dollar amount is added on the 1099-MISC form. Refer to the Instructions for Form 1099-MISC to assist you in selecting the best-suited payment type option. |
❏ Click Refresh Description to update the Object Description field after an existing object code number is entered. The object code and description is populated from the Finance > Tables > Account Codes > Object tab.
❏ Click Save.
Note: If 1099 transactions exist for objects you do not want to collect, you can delete the object code from the 1099 Object Codes table, and the associated transactions are not included on the 1099-MISC forms or the 1099 file but are still displayed on the 1099 Report and the 1099 Record Maintenance page. When transactions display on the 1099 Report that is not to be included on the 1099-MISC form, no description is displayed in the Payment Type field on the report.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
| +Add |
Click to add a row to the grid or press ALT+1. Note: When using ALT+1 to add a new row to the grid, you must use the 1 key on the keyboard, not the 1 key on the numeric keypad. |
| Click to print the report. Review the report. | |
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Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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finance/tables/1099objectcodes.txt · Last modified: 2020/08/20 22:25 by emoreno