During the payroll process:

• Select the Update Actual Hours From Payroll Processing field on the Payroll > Tables > District HR Options page to use the actual hour data from the pay transmittals (during payroll processing) to update/insert records to the Actual Hours table that is used for TRS processing.
• If a transmittal exists on the Payroll > Maintenance > Hours/Pay Transmittals > Abs Ded tab with actual hours worked data, the value is multiplied by -1 prior to being added to the Actual Hours Worked table.
• If an employee has multiple transmittals with actual hours worked for the same actual date, and the sum of all actual hours worked equals zero, a record of zero-hours is added to the Actual Hours Worked table.
• If a transmittal contains an actual date worked, but the actual hours worked value is zero, the record will not be added to the Actual Hours Worked table.
• If a duplicate actual date worked exists for the same pay date, the actual hours worked will be summed by the date, and the TRS month will be replaced with the current TRS month for the pay date being processed.
• If an employee was paid in the payroll run and has transmittals that will update a previously created actual date entry, the TRS month will be updated. If the employee was not paid during the payroll run, the TRS month will not be updated for a previously created actual date entry.
• If a duplicate actual date worked exists for different pay dates, a message will be displayed on the error report.
• If the actual date worked is blank, the pay period ending date from the employee’s pay date record is used.
• If the employee was paid during the payroll run and does not have any transmittals, the TRS month and actual date (if blank) will be updated.
• A failure message is generated if the actual hours worked summed value is less than -999.99 or exceeds 999.99.
  
  

Prepost Reports:

• The HRS2700 – Actual Hours Worked Report is included in the Pre-Post and After-Post report listing.
  • The Pre-Post report retrieves data from the transmittal tables based on the pay date and selected employees.
  • The After-Post report retrieves data from the Actual Hours Worked table based on the pay date and selected employees.