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general:eoyaccruals_juneyearendschools:step7
Run a general ledger inquiry
Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary
When considering potential journal entries to be made later in this step, use the following chart for reference.
Note: This chart derives from the Payroll Automatic Posting Default section on the Finance > Tables > District Finance Options > Clearing Fund Maintenance tab.
| General Ledger Inquiry Report | School YTD Report | Expenditure Object Code |
| 216X | Accrued Wages | 6119 or 6129 |
| 221X.11 | Accrued Federal Grant Deposit | 6146 |
| 221X.12 | Accrued Federal Grant Care | 6146 |
| 221X.14 | Accrued Employer FICA/Medicare | 6141 |
| 221X.15 | Accrued Employer Unemployment Tax | 6145 |
| 221X.16 | Accrued Health Insurance Contribution (Emplr Health Insurance Accrued + TEA Health Ins Accrued) | 6142 |
| 221X.17 | Accrued Employer 457 Contribution | 6149 |
| 221X.18 | Accrued Employer Annuity Contribution | 6149 |
| 221X.19 | Accrued Employer TRS Care Contribution | 6146 |
| 221X.20 | Accrued Employer Dependent Care | 6149 |
| 221X.21 | Accrued Employer Miscellaneous Deduction Contribution | 6149 |
| 221X.22 | Accrued Employer Miscellaneous Deduction Contribution | 6149 |
Run an inquiry on the 216X and 221X accounts from Finance and compare the balances to the Payroll > Reports > Year To Date Reports > HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
This inquiry can also be run in Purchasing.
If there is a difference in any of the funds, a journal entry needs to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Compare the HRS3550 report totals to the General Ledger Inquiry reports.
Review the following example entry:
| Account Code | Debit | Credit |
|---|---|---|
| 211-00-2161-00-000-X-00-000 | $11,656.55 | |
| 211-11-6119-00-001-X-11-000 | $11,656.55 |
This is the difference between the two amounts. The entry has to make the general ledger match the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
If there is a difference in any of the funds such as in the example shown below, a journal entry will need to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Review the following example entry:
Note: Be sure to keep a clean final copy of both of the HRS3550 reports for the auditor. These reports cannot be recreated after the July and August payrolls are processed.
general/eoyaccruals_juneyearendschools/step7.txt · Last modified: 2024/06/27 21:16 by emoreno