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general:firstpayrolloftheschoolyear_julystart:step4

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general:firstpayrolloftheschoolyear_julystart:step4 [2023/10/16 18:44] – created emorenogeneral:firstpayrolloftheschoolyear_julystart:step4 [2025/07/14 13:00] (current) – emoreno
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 ====Copy NYR tables to CYR==== ====Copy NYR tables to CYR====
 +
 +Do not copy all tables at this time. Review only for employees with July contracts who receive their first paycheck in July. Only copy tables that are applicable to the group of employees currently being moved. For example, when updating Current Year payroll information for the July employees, only move specific table information for July contracts. This process will be repeated in August for employees with August contracts and then in September for employees with September contracts.
  
 <color #ed1c24>**Log on to the next year payroll frequency.**</color> <color #ed1c24>**Log on to the next year payroll frequency.**</color>
 +
  
 [[payroll:nextyear:copynyrtablestocyr|Payroll > Next Year > Copy NYR Tables to CYR]] [[payroll:nextyear:copynyrtablestocyr|Payroll > Next Year > Copy NYR Tables to CYR]]
    
-Copy all of the necessary tables for employees with July contracts. If you copied any tables prior to this step, be sure to exclude those tables at this time to avoid overwriting any necessary data such as previously made manual changes. +Copy the necessary school calendar information from Next Year to Current Year. The school calendars should be moved at the same time as a specific group of employees are moved from Next Year to Current Year. For example, if you are moving July contract employees to the current year payroll, only move workday/school calendars for July contract employees to current year payroll, etc. 
  
-{{:general:first_pr_sy_copy_ny_tables_to_cyr.jpg|Copy NY Tables To CYR}}+<WRAP center round alert> 
 +**CAUTION**: Take caution when moving tables from the Next Year frequency to the Current Year. Keep in mind that selecting the main checkbox indicates that you want all tables selected for the move; however, you can select the ellipsis for each table and select more specific options.  
 +</WRAP> 
 + 
 + 
 +{{:general:firstpayrolloftheschoolyear_julystart:firstpyjulystart_step4.jpg|Copy NY Tables To CYR}}
  
 {{page>general:humanresources:nextyear:copynyrtablestocyr:body1}} {{page>general:humanresources:nextyear:copynyrtablestocyr:body1}}
  
 <div keep> <div keep>
-VCV Click {{:images:picklist_large.png|Ellipsis Icon}} for the **School Calendar**. The School Calendars list is displayed. Select all of the necessary calendars.   +VCV Click {{:images:picklist_large.png|Ellipsis Icon}} for the **School Calendar**, **Extra Duty Pay**, and **Job Code** fields to open a pop-up window containing the corresponding tables. Select the applicable tables and click **OK** to populate the selected tables in the applicable fields.  
-</div>+
  
-VCV Click **OK**. All of the selected calendar codes are displayed in the **School Calendar** field. +<WRAP box>**Note**: If you receive a database access error referencing your Summer School Calendar, click **OK**. This error is generated when a Summer School Calendar exists in the current year payroll frequency but does not exist in the next year payroll frequency. Select the tables you previously selected again, but in this instance, select the individual School Calendars to be copied.  
 +</WRAP> 
 +</div>
  
 {{page>general:humanresources:nextyear:copynyrtablestocyr:body}} {{page>general:humanresources:nextyear:copynyrtablestocyr:body}}
general/firstpayrolloftheschoolyear_julystart/step4.1697481892.txt.gz · Last modified: 2023/10/16 18:44 by emoreno

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