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general:importantpayrollverification
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Payroll Verification Items
Review and address the the applicable Payroll verification items. This should be completed before each group of employees start their new pay for the new year.
Run a user-created report to verify the following information:
| ❏ | Verify that service records were created and/or updated with leave. |
|---|---|
| ❏ | Verify that Distribution codes are accurate and reflect the correct fiscal year. |
| ❏ | Verify that the applicable Distribution codes have a federal Fund to Grant Code. (240 may not have a grant code) |
| ❏ | Verify that the Original Employment Date or Latest Re-Employ Date fields are populated. |
| ❏ | Verify if there are any changes to the Employment Type, Retiree Employment Type and/or Sub Type fields. |
| ❏ | Verify all retirees for applicable surcharges. |
| ❏ | Verify that the contract Begin and End Dates are within the applicable school year. |
| ❏ | Verify the Number of Days Employed. |
| ❏ | Verify the % of Day Assigned (Did employees change from part-time/full-time?) |
| ❏ | Verify the Number of Months in the contract. |
| ❏ | Verify the Number of Payments and Number of Remaining Payments. |
| ❏ | Verify TRS eligibility using the View Employee Information screen in the TRS RE Portal. |
| ❏ | Verify the employees who are coded Non-TRS eligible (should only be seasonal, subs, retirees, etc.) |
| ❏ | Verify unemployment. Per the TASB May 2017 newsletter, superintendent wages are now subject to unemployment. Student workers are the only exempt exceptions. |
| ❏ | Reference the FICA/Medicare - Quick Reference to verify FICA eligibility for all employees coded Y specifically substitutes who were hired as full-time employees (e.g., teacher). (only subs, seasonal, not students) |
| ❏ | Verify salaries, distribution codes, and whether Expense 373 is selected for all applicable employees. |
| ❏ | Verify the State Min Days field on the Payroll > Maintenance > Staff Job/Pay Data > Job Info tab for all employees including support staff. Select the number of days closest to their # of Days Employed. |
| ❏ | Verify that Payoff Dates for active employees reflect June, July, or August. |
| ❏ | Verify new Deductions. Deductions can either be manually entered or imported. |
| ❏ | Verify next year payroll to budget. |
| ❏ | Verify employee status; active or inactive. If the employee is inactive, the Termination Date must be populated. Verify that an ED90 has been submitted for non-returning employees. |
| ❏ | Verify salaries and State Minimum salary by either running a user-created report or the Payroll > Reports > Payroll Information Reports > HRS6400 - Salary Verification Report with Pay Type 1 selected. |
| ❏ | Subs - Run a user-created report to verify the following information:
• TRS Member Positions
|
| ❏ | Retirees - Run a user-created report to verify the following information:
• Retiree Employment Type Code
|
| ❏ | Use the August TRS Reporting Process guide to address TRS reporting. |
| ❏ | If applicable and not addressed in the August TRS Reporting Process, address August adjustment days. |
| ❏ | Ensure that auxiliary role IDs are set up for applicable employees. Reference the TSDS PEIMS Fall Submission Data for Business. |
general/importantpayrollverification.1751568113.txt.gz ยท Last modified: 2025/07/03 18:41 by emoreno