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grantsprojects:utilities:grantpayments:printchecks
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Print Checks - GRT8020
Grants and Projects > Utilities > Grant Payments > Print Checks
This tab allows fiscal agents to process a member's reimbursement request to the member's vendor via check or electronic funds transfer, and then post the transactions to Finance. The payment method is determined by the member's selected payment preference (i.e., if the member has bank information set on the Grants and Projects > Tables > SSA Members > Bank Code tab, they have selected to receive payments via EFT).
Process a payment:
❏ Under Check Options:
| Field | Description |
|---|---|
| Beginning Check Nbr | Populates based on the last check stock number used in the check run for the grant payment process, but it can be modified. |
| Beginning EFT Reference Number | Populates based on the last EFT reference number used in the check run for the grant payment process, but can be modified. The field displays an “E” at the beginning of the EFT reference number, which identifies the transaction as an electronic funds transfer throughout the application. |
| Check Date | Type the date in the MM-DD-YYYY format, or select a date from the calendar. This field represents the date of the check/EFT payment. |
❏ Click Execute. The Member Reimbursement payment processing page is displayed with a list of all transactions to be processed.
The following transaction details are displayed:
| Member | Displays the county district number and member name. |
|---|---|
| Vendor Number | Displays the vendor number. |
| Vendor Name | Displays the vendor name. |
| Check Amount | Displays the transaction amount. |
| EFT Payment | Displays Y to indicate the transaction is an EFT payment. Otherwise, displays N to indicate that the transaction is a check payment. |
All listed transactions are selected by default for processing and included in the totals at the bottom of the grid.
❏ Select the top-level check box to select/unselect all listed transactions. Or, select individual check boxes to only select specific transactions.
The Selected Check Amount Total, EFT Amount Total, and Total Amount of transactions are displayed at the bottom of the grid and are automatically updated as you select/unselect transactions.
❏ Click the Check Signatures button to select the signature(s) to print on the check(s).
❏ Click Next. A preview of the checks to be printed is displayed.
Use the scroll bars to view the check details.
❏ Under Print Options, select one of the following:
- Grant Checks - Selected by default and displays the grant checks to be printed.
- Non-Negotiable Grant Checks - Select to display the non-negotiable check pages for each transaction, which can be printed for internal use.
- EFT Report - Select to view the EFT Payment Detail report.
❏ Click Next. A list of the transactions to be processed is displayed.
❏ Under Last Recorded Checks:
| Check Number | Displays the last recorded check number from the list of selected check transactions. |
|---|---|
| EFT Number | Displays the last recorded EFT number from the list of selected EFT transactions. |
❏ Under Post to Accounting Period:
| Current | Displays the current accounting period. Select to post the transactions to the current accounting period. |
|---|---|
| Next | Displays the next accounting period. Select to post the transactions to the next accounting period. |
❏ If a check did not print for any of the listed vendors, unselect the Post check box for the transaction.
❏ Click Post to post the transactions. The selected reports are generated in a separate window. Review the report.
A message is displayed indicating that the print checks process was completed successfully.
❏ Click Finish to return to the Print Checks tab.
If any errors occur during the process, the Cancel button is displayed.
❏ Click Cancel to return to the Print Checks tab, correct any errors and run the process again. Otherwise, click Previous at any point to return to the previous page.
grantsprojects/utilities/grantpayments/printchecks.1619636365.txt.gz · Last modified: 2021/04/28 13:59 (external edit)