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humanresources:maintenance:staffdemo:responsibility
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Responsibility - HRS3000
Personnel > Maintenance > Staff Demo > Responsibility
This tab is used to maintain job responsibility records for employees, which is used for state reporting purposes. Although responsibility records retrieve the necessary data from the Master Schedule for most classroom teachers, other employees such as administrators and classroom aides must be manually entered on this tab. Employees who have responsibilities at more than one campus, assume more than one role, and/or perform more than one type of service will have multiple records.
Review the Responsibilities - Quick Reference Chart.
Visit the TSDS Web-Enabled Data Standards website, select the appropriate School Year, and review the Data Components > Entities > StaffEducationOrganizationAssignmentAssociation Entity page for additional guidance on entering responsibility records.
Notes:
- Employees can have multiple responsibility records for the same year, provided that each record has a different Staff Service value.
- If you need to delete a responsibility record for multiple employees, use the Personnel > Utilities > Mass Delete > Responsibility Data page.
Add responsibility data:
| Retrieve an existing record. | Search for a record. |
|---|
Click +Add to add a row.
| Field | Description |
|---|---|
| School Year for PEIMS Codes | The school year for the PEIMS edit tables as entered in on the Tables > District HR Options page is displayed. |
| Campus | Click  to select the code that identifies the campus to which the employee is assigned. If the duties are not related to a particular campus for the responsibility record, select 700 - Administration. |
| Role ID | Click to select the code that identifies the capacity in which a person performs the duties or service described in the record. For example, 029 indicates the role is classroom teacher. |
| Service ID | Click  to select the eight-digit code that identifies the specific service performed by the employee. |
| Pop Served | Click to select the two-digit code that indicates the student population for which the service is designed or intended. Use special student population codes only when the service itself has been tailored for a special population. |
| # of Students | Type the number of students for whom the employee is responsible. The field can be a maximum of three digits. |
| Class ID |
PEIMS Reporting Element Note: When extracting from the master schedule, the class ID will be set to the four-digit course number + two-digit section number + one-digit semester number + 0000000. The first seven digits of the class ID are required, and the system will automatically fill the remaining with 0000000 when the user clicks Save. |
| Class Type | Click to select the class type. The class type identifies the type of class providing instruction to students in particular class settings. |
| Monthly Minutes | Type up to five digits for the maximum number of minutes in a month devoted to a particular class. A month is generally considered to be the four weeks prior to the as-of-date. |
| ESC/SSA | Click to select the code that indicates if the staff member works for an educational service center (ESC) only or is also part of an ESC shared service arrangement. |
| Job Code | Click to select the four-character district-defined code that identifies the specific job to which this individual is being assigned during the period indicated. This is not a required field and is not required for State Reporting. |
Per TSDS PEIMS reporting, complete the following fields for physical education teachers (i.e., employees who have a PE Service ID (02530002, 02530003, 02530004, 02530005, 02530006, 02530007, 02530008, 02850000, 03823000, PES00052, PES00053, PES00054, PES00055, 82200XXX, 82210XXX, 82930XXX, 82931XXX, 83200XXX, 83210XXX, or 84200XXX)).
Note: These fields are not reported for employees with PE substitution responsibilities (i.e., employees with service IDs PES00000-PES00015).
| Days Wk 1 | Type the seven-digit value that indicates the number of days in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October. |
|---|---|
| Min Wk 1 | Type the four-digit value that indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October. |
| Days Wk 2 | Type the seven-digit value that indicates the number of days in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October. |
| Min Wk 2 | Type the four-digit value that indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October. |
| Days Wk 3 | Type the seven-digit value that indicates the number of days in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October. |
| Min Wk 3 | Type the four-digit value that indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October. |
| Days Wk 4 | Type the seven-digit value that indicates the number of days in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October. |
| Min Wk 4 | Type the four-digit that indicates the number of minutes in which physical education instruction is provided each week for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October. |
Click Save.
Other functions and features:
humanresources/maintenance/staffdemo/responsibility.1574369892.txt.gz · Last modified: 2019/11/21 15:58 (external edit)