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payroll:maintenance:hourspaytransmittals:reghours

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payroll:maintenance:hourspaytransmittals:reghours [2020/04/01 18:19] – created emorenopayroll:maintenance:hourspaytransmittals:reghours [2021/12/16 21:56] (current) – emoreno
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 <div #message></div> <div #message></div>
  
-//**Human Resources > Maintenance > Hours/Pay Transmittals > Reg Hours**//+//**Payroll > Maintenance > Hours/Pay Transmittals > Reg Hours**//
  
-<WRAP round intro>This tab is used to change the number of regular hours worked by employees with pay type 3 (hourly) at a single campus/department or for all employees at a group of campuses/departments. If a default was established for regular hours on the Create Hours tab, that default is displayed on this tab, but can be overwritten. Note that transmittal records cannot be changed after a payroll has been run. +<WRAP round intro>This tab is used to change the number of regular hours worked by employees with pay type 3 (hourly) at a single campus/department or for all employees at a group of campuses/departments. If a default was established for regular hours on the Create Hours tab, that default is displayed on this tab but can be overwritten. Note that transmittal records cannot be changed after a payroll has been run.
-This tab consists of a grid at the top and a free-form area at the bottom.+
  
 **Note**:  If an employee has an hourly job (i.e., pay type 3), the **Reg Hrs Worked** field is populated on the Maintenance > Staff Job/Pay Data > Job Info tab, and a regular hours transmittal is created on the Maintenance > Hours/Pay Transmittals > Reg Hours tab, then the regular hours transmittal hours will take precedent over the value that is in the **Reg Hrs Worked** field. **Note**:  If an employee has an hourly job (i.e., pay type 3), the **Reg Hrs Worked** field is populated on the Maintenance > Staff Job/Pay Data > Job Info tab, and a regular hours transmittal is created on the Maintenance > Hours/Pay Transmittals > Reg Hours tab, then the regular hours transmittal hours will take precedent over the value that is in the **Reg Hrs Worked** field.
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 ====Change regular hours:==== ====Change regular hours:====
  
-Under **Retrieval Options**, enter any of the following criteria:+VCV Under **Retrieval Options**, enter any of the following criteria:
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
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 ^Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code.| ^Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code.|
  
-Click **Retrieve**. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.+VCV Click **Retrieve**. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.
  
 +<div indent>
 The **Emp Nbr** and **First/Middle/Last Name** fields display the employee's information from the Maintenance > Staff Demo > Demographic tab. The **Emp Nbr** and **First/Middle/Last Name** fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
 +</div> 
 +\\
 ^Job Code|Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Job Code|Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.|
 ^Pay Rate|Displays the employee's hourly pay rate from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Pay Rate|Displays the employee's hourly pay rate from the Maintenance > Staff Job/Pay Data > Job Info tab.|
 ^Reg Hours|Type the new regular hours value for the employee.| ^Reg Hours|Type the new regular hours value for the employee.|
 ^Actual Hrs|{{page>general:actualhrs}}| ^Actual Hrs|{{page>general:actualhrs}}|
-^Actual Date|Type the actual date that represents the pay period for a variable hour employee in the MMDDYYYY format. The requirements for determining the actual date for an employee should be defined by a district policy.|+^Actual Date|Type the actual date that represents the pay period for a variable hour employee in the MMDDYYYY format. The requirements for determining the actual date for an employee should be defined by an LEA policy.|
 ^Total Pay|Displays the employee's total pay, which is the **Pay Rate** field multiplied by the **Reg Hours** field.| ^Total Pay|Displays the employee's total pay, which is the **Pay Rate** field multiplied by the **Reg Hours** field.|
 ^Campus|Displays the number of the primary campus where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Campus|Displays the number of the primary campus where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.|
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 ^User ID|Displays the name of the employee who last changed and saved the employee record.| ^User ID|Displays the name of the employee who last changed and saved the employee record.|
  
-To retrieve another employee, click **+Add**. A new row is provided, with the cursor in the **Emp Nbr** field. +VCV To retrieve another employee, click **+Add**. A new row is added.
- +
-^Emp Nbr|{{page>general:hr_retrieveemployeedemo}}| +
- +
-Click **Duplicate Selected** to duplicate regular hours transactions for all employees highlighted for future pay dates. The link displays after you click Add or after existing transactions are retrieved. A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page: +
- +
-{{page>general:fourarrowbuttons}}+
  
-Click **OK** to duplicate the regular hours transactions for those pay dates.+^Emp Nbr|{{page>general:hourstransmittals_retrieveemployee}}|
  
-Click **Save**.+VCV Click **Duplicate Selected** to duplicate regular hours transactions for all employees highlighted for future pay dates. The link displays after you click **+Add** or after existing transactions are retrieved. The Pay Dates pop-up window is displayed with a list of available pay dates from the pay date table.
  
-Click **Duplicate All** to duplicate regular hours transactions for all employees listed for future pay dates. This link displays after clicking on **+Add** in the grid or after retrieving existing transactions.  A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:+  * Click **OK** to duplicate the regular hours transactions for those pay dates.  
 +  * Otherwise, click **Cancel**. 
  
-{{page>general:fourarrowbuttons}} 
  
-Click **OK** to duplicate the regular hours transactions for those pay dates.+VCV Click **Duplicate All** to duplicate regular hours transactions for all employees listed for future pay dates. This link displays after clicking on **+Add** in the grid or after retrieving existing transactions. The Pay Dates pop-up window is displayed with a list of available pay dates from the pay date table.
  
-Click **Save**.+  * Click **OK** to duplicate the regular hours transactions for those pay dates.  
 +  * Otherwise, click **Cancel**. 
  
-Click **Unselect All** to unselect all highlighted employees. The link displays after you click **+Add** or after existing transactions are retrieved.+VCV Click **Unselect All** to unselect all highlighted employees. The link displays after you click **+Add** or after existing transactions are retrieved.
  
 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve |++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve |{{page>general:retrieve}}| 
-^{{:images:trash_delete.gif?15|Trashcan Icon}} |++Delete a row.|{{page>general:deletearow}}++| +^{{:images:trash_delete.gif|Trashcan Icon}} |{{page>general:deletearow}}| 
-^Print|++Print the Regular Hours Transmittal List.|{{page>general:printreport}}++|+^Print|Click to print the report. [[general:printreport|Review the report.]]|
  
  
payroll/maintenance/hourspaytransmittals/reghours.1585765145.txt.gz · Last modified: 2020/04/01 13:19 (external edit)

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