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payroll:maintenance:leaveaccounttransaction:massdelete
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Mass Delete - HRS3200

Payroll > Maintenance > Leave Account Transaction > Mass Delete

This tab is used to select and delete multiple rows of employee leave transmittal records that were created on the other tabs of the Leave Account Transaction page. Only unprocessed leave transmittal records may be deleted regardless if the pay date has been processed or not.

Mass delete employee leave transmittals:

❏ Under Delete By:

Field Description
Pay DateSelect to delete unprocessed leave transmittals by pay date.
Emp NbrSelect to delete unprocessed leave transmittals by employee number.

❏ If Pay Date is selected under Delete By, the following fields are displayed.

Pay Date - From/ToClick Drop-down Arrow to select a from and to pay date. The pay date fields are optional and only display pay dates where unprocessed leave transmittals exist (regardless if the pay date has been processed or not).
Abs/Earned DateClick Drop-down Arrow to select an absence date range. These do not have to be pay dates. If no dates are selected, absence dates for all specified pay dates are extracted.
Leave TypeClick Drop-down Arrow to select a leave type to limit the transmittals retrieved to a specific leave type. This is an optional field.
ReasonClick Drop-down Arrow to select a reason to limit the transmittals retrieved to a specific absence reason code. This is an optional field.

❏ If Emp Nbr is selected under Update By, the following fields are displayed.

Emp Nbr

Type an employee number, if known. The employee's name is displayed at the top of the page, and unprocessed leave transmittals are displayed in the grid below.

If the employee number is not known, click Directory. The Employees dialog box is displayed.
To search for a specific employee, type data in one or more of the search fields.
Click Search. A list of data that matches the search criteria is displayed.
Select an employee number item from the list. Otherwise, click Cancel.

The employee's name is displayed in the Name field, and employee data is displayed in the grid below. The Emp Nbr field must be populated to retrieve any transmittals for the mass update process.

Abs/Earned DateClick Drop-down Arrow to select an absence date range. These do not have to be pay dates. If no dates are selected, absence dates for all specified pay dates are extracted.
Leave TypeClick Drop-down Arrow to select a leave type to limit the transmittals retrieved to a specific leave type. This is an optional field.
ReasonClick Drop-down Arrow to select a reason to limit the transmittals retrieved to a specific absence reason code. This is an optional field.

Note: If the leave transmittal was created as a result of employee substitute leave, the substitute leave record will also be deleted with the leave transmittal. If the substitute's extra duty transmittal has not been processed, the extra duty transmittal is deleted too.

Delete

Select the Delete check box on each employee leave transmittal row for the mass delete process. Use one of the following methods to select a group of employees:

To select multiple rows when the employees are consecutive, select an employee to start at, and then press and hold SHIFT while selecting an employee to end the selection process.

To select multiple row when the employees are not consecutive, select an employee number, and then select other individual employee numbers from different parts of the listing.

Click Select All to select the Delete check box for each employee.

Click Unselect All to clear the Delete check box for each employee.

❏ Click Save to save the changes.

❏ Click Execute to display the Mass Update Leave Transmittals preview report. Review the report.

❏ Click Process to update the selected transmittals. Otherwise, click Cancel to return to the Mass Update Pay Date tab without updating the selected leave transmittals.

A message is displayed indicating that the mass update was successful. Click OK.


Other functions and features:

Retrieve

The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.

payroll/maintenance/leaveaccounttransaction/massdelete.txt · Last modified: 2022/03/25 19:10 by emoreno

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