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payroll:payrollprocessing:specialadjustments:percent

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payroll:payrollprocessing:specialadjustments:percent [2020/04/01 20:11] – created emorenopayroll:payrollprocessing:specialadjustments:percent [2020/09/28 21:12] (current) – emoreno
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-//**Human Resources > Payroll Processing > Special Adjustments > Percent**//+//**Payroll > Payroll Processing > Special Adjustments > Percent**//
  
 <WRAP round intro>This tab is used to create a special adjustment transaction that moves computed amounts based on a user-defined percentage and pay date range. These amounts can be transferred from one or more account codes to one or more account codes. Adjustment transactions can only be made for pay dates that have been processed and that occurred within the current school year. If you cannot access the range of pay dates you expected, use the Special Adjustments > Accruals Only tab. The reason the pay dates are limited to just the current school year is that if you are modifying a nonstandard employee, some of the actual expenditure belongs to a prior school year and cannot be changed. <WRAP round intro>This tab is used to create a special adjustment transaction that moves computed amounts based on a user-defined percentage and pay date range. These amounts can be transferred from one or more account codes to one or more account codes. Adjustment transactions can only be made for pay dates that have been processed and that occurred within the current school year. If you cannot access the range of pay dates you expected, use the Special Adjustments > Accruals Only tab. The reason the pay dates are limited to just the current school year is that if you are modifying a nonstandard employee, some of the actual expenditure belongs to a prior school year and cannot be changed.
  
-When moving amounts for G account types, the **To Job Code** field and associated distribution codes must already exist on Maintenance > Staff Job/Pay Data > Distributions tab before processing can take place. For all other account types, the **To Account Code** field is enabled allowing the user to select from the Finance Chart of Accounts list for the to accounts and enter the percentage to be used for each of the selected to accounts. The user also has the option to click **Add** when modifying the **To Account Code** on the page and the from account type that is selected is not G. The percent must total 100 percent. This feature allows the user to move distribution history account types that were used in paying the employee and are not available on the employee’s master distribution.+When moving amounts for G account types, the **To Job Code** field and associated distribution codes must already exist on Maintenance > Staff Job/Pay Data > Distributions tab before processing can take place. For all other account types, the **To Account Code** field is enabled allowing you to select from the Finance Chart of Accounts list for the to accounts and enter the percentage to be used for each of the selected to accounts. You also have the option to click **Add** when modifying the **To Account Code** on the page and the from account type that is selected is not G. The percent must total 100 percent. This feature allows you to move distribution history account types that were used in paying the employee and are not available on the employee’s master distribution.
  
 All amounts from history associated with the **From Job Code** field, pay date range, user-selected distribution codes, and associated benefits and accruals are automatically moved to the **To Job Code** field and selected distribution codes. The calculated amounts are then disbursed among the account codes under **To Account Code** based on the percentages in the employee’s existing distribution record. An adjustment number is automatically assigned by the system. Also, the from and to account types must match for the Special Adjustments program to be successful. All amounts from history associated with the **From Job Code** field, pay date range, user-selected distribution codes, and associated benefits and accruals are automatically moved to the **To Job Code** field and selected distribution codes. The calculated amounts are then disbursed among the account codes under **To Account Code** based on the percentages in the employee’s existing distribution record. An adjustment number is automatically assigned by the system. Also, the from and to account types must match for the Special Adjustments program to be successful.
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 ^Employee|{{page>general:employee_field}}| ^Employee|{{page>general:employee_field}}|
  
-Under **Post Options**, select from the following options:+VCV Under **Post Options**, select from the following options:
    
 ^Post to Master|Select to update only Human Resources tables.| ^Post to Master|Select to update only Human Resources tables.|
 ^Post to Master and Interface to Finance|Select to update Human Resources tables; automatically creates and posts the transactions to Finance.| ^Post to Master and Interface to Finance|Select to update Human Resources tables; automatically creates and posts the transactions to Finance.|
-^JV Number|This field is only enabled when **Post to Master and Interface to Finance** is selected. Users can type the journal voucher number for the finance transactions. Leading zeros are not required. If left blank, the default format for the journal voucher number is P + current year pay frequency + month and day of the calculation date in the **Pay Date Range To** field.|+^JV Number|This field is only enabled when **Post to Master and Interface to Finance** is selected. Users can type the journal voucher number for the Finance transactions. Leading zeros are not required. If left blank, the default format for the journal voucher number is P + current year pay frequency + month and day of the calculation date in the **Pay Date Range To** field.|
 ^Interface Transaction Date|This field is enabled only when **Post to Master and Interface to Finance** is selected. The system is set to the current system date, but users can change the date. This date is applied to transactions that are created for finance and is displayed in the **Date** field on the general ledger.| ^Interface Transaction Date|This field is enabled only when **Post to Master and Interface to Finance** is selected. The system is set to the current system date, but users can change the date. This date is applied to transactions that are created for finance and is displayed in the **Date** field on the general ledger.|
  
-Under **Accounting Period**, if **Post to Master and Interface to Finance** is selected, select from the following options:+VCV Under **Accounting Period**, if **Post to Master and Interface to Finance** is selected, select from the following options:
    
 ^Post to Current Acct Period|When you click **Execute**, the following may occur:\\  \\  If Finance end-of-month processing is being performed against any file ID, then you may not post to either accounting period.\\  \\  If the current and next accounting periods are the same and the current accounting period is closed, a message is displayed indicating that the current accounting period XX is closed and that the next accounting period is also set to XX. You are not allowed to post at this time. Click **OK**; then click **Cancel** to return to the Percent tab.\\  \\  If the current accounting period is closed, a message is displayed indicating that the current accounting period XX is closed. You are not allowed to post at this time. Click **OK**; then click **Cancel** to return to the Percent tab. You can select the next accounting period for posting.| ^Post to Current Acct Period|When you click **Execute**, the following may occur:\\  \\  If Finance end-of-month processing is being performed against any file ID, then you may not post to either accounting period.\\  \\  If the current and next accounting periods are the same and the current accounting period is closed, a message is displayed indicating that the current accounting period XX is closed and that the next accounting period is also set to XX. You are not allowed to post at this time. Click **OK**; then click **Cancel** to return to the Percent tab.\\  \\  If the current accounting period is closed, a message is displayed indicating that the current accounting period XX is closed. You are not allowed to post at this time. Click **OK**; then click **Cancel** to return to the Percent tab. You can select the next accounting period for posting.|
 ^Post to Next Acct Period|This option is selected by default if the current accounting period is being closed.\\  \\  When you click **Execute**, the following may occur:\\  \\  If the current and next accounting periods are the same, a message is displayed indicating that the current account period XX is closed and that the next accounting period is also set to XX. You are not allowed to post at this time. Click **OK**; then click **Cancel** to return to the Percent tab.| ^Post to Next Acct Period|This option is selected by default if the current accounting period is being closed.\\  \\  When you click **Execute**, the following may occur:\\  \\  If the current and next accounting periods are the same, a message is displayed indicating that the current account period XX is closed and that the next accounting period is also set to XX. You are not allowed to post at this time. Click **OK**; then click **Cancel** to return to the Percent tab.|
  
-Under **Pay Date Range**, both **From** and **To** are required fields. Pay dates displayed in the drop-down lists are based on the pay dates associated with the current school year.+VCV Under **Pay Date Range**, both **From** and **To** are required fields. Pay dates displayed in the drop-down lists are based on the pay dates associated with the current school year.
    
 ^From|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the beginning pay date.| ^From|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the beginning pay date.|
-^To|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the ending pay date. If the **To** pay date selected is the pay date associated with EOY accruals, a dialog box is displayed for the **Posting Pay Date**. The user can select a pay date for the **Posting Pay Date**, or click **Cancel**. If the user selects a pay date and closes the dialog box, the selected pay date is displayed on the right side of the page along with the next available adjustment number for the selected pay date. This is the pay date that is used for the payroll history records. This is also the pay date that is displayed on the Interface Processing page and used for the Finance JV number.|+^To|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the ending pay date. If the **To** pay date selected is the pay date associated with EOY accruals, a dialog box is displayed for the **Posting Pay Date**. You can select a pay date for the **Posting Pay Date**, or click **Cancel**. If you select a pay date and closes the dialog box, the selected pay date is displayed on the right side of the page along with the next available adjustment number for the selected pay date. This is the pay date that is used for the payroll history records. This is also the pay date that is displayed on the Interface Processing page and used for the Finance JV number.|
 ^Pay Date|This field is display only and is the **To** pay date that is selected.| ^Pay Date|This field is display only and is the **To** pay date that is selected.|
 ^Adjustment Nbr|This field is display only and is system generated based on the number of adjustments made in the selected pay date displayed on the page.| ^Adjustment Nbr|This field is display only and is system generated based on the number of adjustments made in the selected pay date displayed on the page.|
-^From Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's job code from the transaction history record. This job code does not have to exist in the employee’s current Staff Job/Pay Data tab. This is a required field, and the user can select only one job code per transaction. If the **From Job Code** field is XTRA, the **To Job Code** field is automatically set to XTRA and is disabled.| +^From Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's job code from the transaction history record. This job code does not have to exist in the employee’s current Staff Job/Pay Data tab. This is a required field, and you can select only one job code per transaction. If the **From Job Code** field is XTRA, the **To Job Code** field is automatically set to XTRA and is disabled.| 
-^To Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}}  to select the employee's current job code. This job code must exist in the employee’s current Staff Job/Pay Data tab. This is a required field, and the user can select only one job code per transaction.| +^To Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}}  to select the employee's current job code. This job code must exist in the employee’s current Staff Job/Pay Data tab. This is a required field, and you can select only one job code per transaction.| 
-^From Primary Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's primary campus from history. If the selected job code is XTRA, the primary campus selection is disabled.\\  \\  A grid is displayed under **From Account Code** with the account type, account codes, descriptions, and TRS grant codes (as applicable) from the employee's YTD distribution history accounts. These are the valid accounts which can be selected.\\  \\  In the **Select** field, select accounts to include in the special adjustment for this pay date range.| +^From Primary Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's primary campus from history. If the selected job code is XTRA, the primary campus selection is disabled.\\  \\  A grid is displayed under **From Account Code** with the account type, account codes, descriptions, and TRS grant codes (as applicable) from the employee's YTD distribution history accounts. These are the valid accounts that can be selected.\\  \\  In the **Select** field, select accounts to include in the special adjustment for this pay date range.| 
-^To Primary Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's primary campus from the employee's current record. If the selected job code is XTRA, the primary campus selection is disabled.\\ \\  If the **From Acct Type** selected is G type, a grid is displayed under **To Account Code** with the account type, account codes, descriptions, and TRS grant codes (as applicable) for the employee’s current distribution accounts. These are the valid accounts which can be selected.\\  \\  Click **Select** to include the account in the special adjustment for this pay date. The **Execute** button is enabled when account codes are selected in both **From** and **To Account Code** grids.\\  \\  If the **From Acct Type** selected is not G type, a grid is displayed under To Account Code. If the From Acct Type exists in the employee’s current distribution (i.e., B, T, or S), those accounts are displayed in the **To Account Code** grid along with the distribution percent and the TRS Grant Code. The user can select from these accounts. To add additional accounts and percentages, click **Add**. The distribution percentages must total to 100 percent.\\  \\  The **Perfor Pay** field is display only under From Account Code, and displays the performance pay selection from the job history. The **Perfor Pay** field is enabled under **To Account Code** only if the **To Job Code** is XTRA or the **Acct Type** is anything other than G (standard gross salary). Select **Perfor Pay** if applicable. |+^To Primary Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's primary campus from the employee's current record. If the selected job code is XTRA, the primary campus selection is disabled.\\ \\  If the **From Acct Type** selected is G type, a grid is displayed under **To Account Code** with the account type, account codes, descriptions, and TRS grant codes (as applicable) for the employee’s current distribution accounts. These are the valid accounts that can be selected.\\  \\  Click **Select** to include the account in the special adjustment for this pay date. The **Execute** button is enabled when account codes are selected in both **From** and **To Account Code** grids.\\  \\  If the **From Acct Type** selected is not G type, a grid is displayed under To Account Code. If the From Acct Type exists in the employee’s current distribution (i.e., B, T, or S), those accounts are displayed in the **To Account Code** grid along with the distribution percent and the TRS Grant Code. You can select from these accounts. To add additional accounts and percentages, click **Add**. The distribution percentages must total to 100 percent.\\  \\  The **Perfor Pay** field is display only under From Account Code, and displays the performance pay selection from the job history. The **Perfor Pay** field is enabled under **To Account Code** only if the **To Job Code** is XTRA or the **Acct Type** is anything other than G (standard gross salary). Select **Perfor Pay** if applicable. |
 ^Percent of Account|The system is set to 100%. Type a new value in the field or accept the default.| ^Percent of Account|The system is set to 100%. Type a new value in the field or accept the default.|
  
-Click **Execute**.+VCV Click **Execute**.
    
   * For school years 2006 and greater, if the **From Job Code** field is different from the To Job Code field and either of the jobs accrue, the associated school YTD job detail record will also be affected. If the to job is a new job for the employee and the to job accrues, a new school YTD job detail record is created.   * For school years 2006 and greater, if the **From Job Code** field is different from the To Job Code field and either of the jobs accrue, the associated school YTD job detail record will also be affected. If the to job is a new job for the employee and the to job accrues, a new school YTD job detail record is created.
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 If **Post to Master** is selected under **Post Options**, the Special Adjustments for Percents Employee Report is displayed with a listing of the current adjustments. [[general:printreport|Review the report.]] If **Post to Master** is selected under **Post Options**, the Special Adjustments for Percents Employee Report is displayed with a listing of the current adjustments. [[general:printreport|Review the report.]]
  
-If you click **Process** before you print, the process report is lost and cannot be retrieved.+<div indent>If you click **Process** before you print, the process report is lost and cannot be re-retrieved. 
 +</div>
  
-Click **Process** to accept the adjustments. [[general:backup|Create a backup.]]+VCV Click **Process** to accept the adjustments. 
  
-If **Post to Master and Interface to Finance** is selected under **Post Options**, the General Journal Transactions Report is displayed with a listing of the current adjustments. Do one of the following:+VCV If **Post to Master and Interface to Finance** is selected under **Post Options**, the General Journal Transactions Report is displayed with a listing of the current adjustments. Do one of the following:
    
-  * Click **Emp Rpt** to switch to the Special Adjustments for Percents Report. Users can then:+  * Click **Emp Rpt** to switch to the Special Adjustments for Percents Report. You can then:
     * Click **General Jrnl** to switch to the General Journal Transactions Report.     * Click **General Jrnl** to switch to the General Journal Transactions Report.
     * Click **Print** to display the Special Adjustments for Percents Report. If you click **Process** before you click **Print**, then the process report is lost and cannot be retrieved.     * Click **Print** to display the Special Adjustments for Percents Report. If you click **Process** before you click **Print**, then the process report is lost and cannot be retrieved.
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-Click **Process** to accept the adjustments. [[general:backup|Create a backup.]]+VCV Click **Process** to accept the adjustments. 
  
-Click **Execute**. A message is displayed asking you to verify the path of the export. +VCV Click **Execute** to execute the process. 
-  * Click **Yes** to accept the export path, or click **No** to not accept the export path and return to the Percent tab. +
-  * Click **Cancel** to close the dialog box without exporting tables. +
-  * In the archive password dialog box, type a password, and then click **OK**. +
-  * The tables are exported and a message is displayed indicating that the export process completed successfully. Click **OK**.+
    
-Click **Cancel** to terminate the special adjustment without saving the changes and to close the dialog box.+VCV Click **Cancel** to terminate the special adjustment without saving the changes and to close the dialog box.
    
 If all amounts for the voided totals and issued totals are zero, **Process** is disabled. This can occur when the selected pay date range involves checks that have been issued and then voided. If all amounts for the voided totals and issued totals are zero, **Process** is disabled. This can occur when the selected pay date range involves checks that have been issued and then voided.
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 ====Other functions and features:==== ====Other functions and features:====
 ^Reset|Click to clear all data from the tab, and then select a new employee.|  ^Reset|Click to clear all data from the tab, and then select a new employee.| 
-^Retrieve |++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve |{{page>general:retrieve}}| 
-^{{:images:trash_delete.gif?15|Trashcan Icon}} |++Delete a row.|{{page>general:deletearow}}++|+^{{:images:trash_delete.gif|Trashcan Icon}} |{{page>general:deletearow}}|
  
  
payroll/payrollprocessing/specialadjustments/percent.1585771899.txt.gz · Last modified: 2020/04/01 15:11 (external edit)

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