Sidebar
personnel:maintenance:staffdemo:credentials
Credentials - HRS3000
Personnel > Maintenance > Staff Demo > Credentials
This tab contains the following employee information categories: education, certification, special credentials, permit, and permit area. The categories contain specific details about where the degree was received, as well as specifics about the certificates and special permits obtained by the employee.
This data is retrieved from the Personnel > Tables > Credential tabs.
The Teaching Specialization field is a PEIMS Reporting Element if it is associated with a PEIMS PK Teacher Requirement. Per TEA, if an LEA offers a four-year-old prekindergarten program, the program is considered a high-quality prekindergarten program. For additional information about the High-Quality Prekindergarten Program, review TEA website: https://tea.texas.gov/Academics/Early_Childhood_Education/High-Quality_Prekindergarten_Program/.
Add credential data:
| Retrieve an existing record |
Begin typing the employee name or number. As you type the data, a drop-down list of corresponding data is displayed. Select an employee and click Retrieve. Or, click Directory to perform a search in the Employees Directory. Note: The employee autosuggest field includes employees whose records were created in Personnel but do not have a Pay Info or Job Info record. If the employee number does not exist in the system, a message is displayed prompting you to create a new employee. Click Yes. |
|---|
❏ Click +Add to add a row.
❏ Under Education:
| Field | Description |
|---|---|
| College | Click  to select the college that the employee attended. |
| Year | Type the year the employee received the degree in the YYYY format. |
| Major | Click to select the college major for the employee. |
| Minor | Click to select the college minor for the employee. |
| Degree | Click to select the degree the employee received from the learning institution. |
❏ Click Refresh College to update the education grid if any education information is changed or if a new row is added.
❏ Under Teacher Incentive Allotment Designation:
The data displayed in this drop down is tied to the year indicated in the School Year for PEIMS Codes field on the District HR Options page.
| Allotment Code |
PEIMS Reporting Element
• 01 Active National Board Certified Teacher - Indicates that the teacher is an Active National Board Certified Teacher.
|
|---|
❏ Under Certification:
| Date | Type the date when the employee received the certificate in the MMDDYYYY format. |
|---|---|
| Specialty Area | Click to select the general area or level covered by the certificate. |
| Teaching Specialization | PEIMS Reporting Element (if associated with a PEIMS PK Teacher Requirement)) Click to select the teaching specialty covered by the certificate. |
| Date Expire | Type the date on which the certificate expires. |
| ExCET Yr | Type the year when the employee most recently took the ExCET examination in the YYYY format. |
| Yrs Taught | Type the number of years that the employee has taught under the certificate indicated. |
| Sem Hrs | Type the number of college credit hours the employee has earned in the subject area covered by the certificate. |
❏ Under Special Credentials:
| Description | Type the name of the special credentials that the employee holds. The field can be a maximum of 20 characters. |
|---|---|
| Year | Type the year that the employee received the special credentials in the YYYY format. |
| Classroom Hrs | Type the number of classroom hours the employee has accrued in the specialty area. |
❏ Under Permit:
| Permit Type | Click  to select the type of permit that the employee holds. |
|---|---|
| Date | Type the month and year the employee received the permit in the MMYYYY format. |
| Issue Status | Click to select the circumstances under which the permit was issued. |
| Ren # | Type the number of times TEA has renewed the permit. The field can contain a single digit. If the permit has not been renewed, leave the field blank. |
| Renew Date | Type the month and year the permit was renewed in the MMYYYY format. |
| Renew Status | Click to select the circumstances under which the permit was renewed. |
❏ Under Permit Area:
| Role ID | Click to select the three-digit code that identifies the capacity in which a person serves under the permit indicated. This field is required for all permits. |
|---|---|
| Population | Click to select the type of permit that the employee holds. |
| Grade Range | Click to select the two-digit code that indicates the span of grade levels for which the permit was issued. This is required only for teaching permits. |
| Subject Area | Click to select the two-digit code that indicates the broad subject area that an instructor is allowed to teach. This is required only for teaching permits. |
| Hrs | Type the number of college credit hours the staff member has earned in the specified subject area. |
❏ Click Refresh Role ID to update the permit area grid if any information is changed or if a new row is added.
❏ Click Save to save the changes.
Other functions and features:
 |
Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
|
|---|---|
| Documents | View or attach supporting documentation. |
personnel/maintenance/staffdemo/credentials.txt · Last modified: 2021/11/02 15:06 by emoreno