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positionmanagement:maintenance:pmissupplementhistory
PMIS Supplement History - HRS6135
Position Management > Maintenance > PMIS Supplement History
This page is used to view historical records of data changed on the Maintenance > Supplement Admin or Maintenance > Supplement Modify pages. Since each change made to a supplement position management record creates a new historical record, many records may exist for an employee. Since this data serves as a historical record, the data should not be altered.
Retrieve a historical supplement position record:
| Field | Description |
|---|---|
| Position Number |
Begin typing a position number, a drop-down list of corresponding data is displayed. Select a position number from the list. The field can be a maximum of 13 characters. Leading zeros are not required. However, if alphanumeric values are entered, the field is not zero-filled.
If the position number is not known, click |
| Position Description |
Begin typing a position description, a drop-down list of corresponding data is displayed. Select a position description from the list.
If the position description is not known, click |
❏ Click Retrieve. The associated billet information is displayed.
| Billet Number | Type the billet number used to identify the various positions within the position number. The field can be a maximum of five digits. Leading zeros are not required. |
|---|
❏ Click Retrieve to display the position history information. The grid displays the following information for the selected employee:
- Billet
- Sch YR
- Update Date
- Description
- Orig Type
- Begin/End
- Freq
- Emp Nbr
- Name
❏ Click 
to edit position history. A dialog box with three tabs (Position Record, Distribution, and Date) is displayed.
❏ Under Occupant, the following fields can be modified unless the billet number is 00000.
| Emp Nbr | Type the employee number, or click  to select an employee from the Employees list. |
|---|---|
| Emp Name | Type the employee name. |
| Amount | Type the supplement amount. |
| Remaining Payments | Type the number of payments remaining to be made to the employee during the current contract period. This is a required field. |
| Nbr Extra Day | Type the actual number of days the employee worked. |
| Attached to Position | Type the name of the position attached to the selected supplement position, or click to select one from the list. |
| Billet | Type the billet number of the position attached to the selected supplement position. The field can be a maximum of five characters. |
| Emp Nbr/Name | This field is display only. |
❏ Under Position:
| Freq | Click  to select a payroll frequency. This is a required field. |
|---|---|
| School Yr | Type the school year in the YYYY format. This is a required field. |
| Extra Duty Code | Type an extra duty code, or click to select a code from the Extra Duty Codes lookup. |
| Primary Campus | Type the code of the primary campus, or click to select a primary campus. This is a required field. |
| Dept | Type the code used by the district to categorize the department associated with the position. The field can be a single digit. |
| Pct Year Employed | Type the number which indicates the total percentage of the employee’s responsibilities represented by the job entered. For example, if the job represents half of his total assignment, type 50. |
| One Time Suppl | Select if the supplement pay is to be awarded in one payment. If selected, the Pay Date field is required. Note: For type G accounts, if One Time Supplement is not selected, the supplement will be added to the base salary for the job associated to the Attached to Position field (or the primary job if the Attached to Position field is blank) and will be paid with each contract payment. |
| Max Days | Type the maximum number of days this position is funded. This number is used when calculating the annual pay based on a daily rate. It is also used when calculating the annual salary using the annual salary table. This is a required field. |
| Orig Type |
Click |
| Begin/End | Click to indicate the beginning and ending position history records. |
On the Distribution tab, the distribution information is not required for a new historical transaction.
❏ Click +Add to add a row.
| Activity Code | Click to select an activity code. |
|---|---|
| Account Code | Type the account code. As you type the data, a drop-down list of corresponding data is displayed. Select an account code from the list. |
| Grant Code | Displays the grant code. |
| Workers' Comp | Displays workers' comp code. |
| Expense 373 | Select to include the distribution amount in the above state base (ASB) distribution for TRS. If the field is not selected, the amount is not used for distribution of the ASB amount on the TRS 373 Report. |
| Employer Contribution | Select if the distribution should be included as an employer insurance contribution. The field is only available when account type G is selected. |
| Percent | Type the distribution percentage. |
| Amount | Displays the distribution amount. |
On the Date tab:
| Date Filled | Populated with the date the position was filled, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date. |
|---|---|
| Date Authorized | Populated with the date the position was authorized, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date. |
| Date Entered | Populated with the date the position was entered in the system, or you can type a date in MMDDYYYY format. For a new position, the field is automatically populated with the current date. |
| Date Vacated | Indicates the date the position was vacated. |
| Vacated Reason | Indicates why the position was vacated. Click to change the reason. |
❏ Click Save.
Other functions and features:
| Retrieve | Retrieve data. |
|---|---|
 | Delete a row. |
positionmanagement/maintenance/pmissupplementhistory.txt · Last modified: 2020/12/17 19:50 by emoreno