Warehouse > Maintenance > Bid Processing > Request Vendor Quote
This page is used to submit a bid to a vendor to solicit a quote.
All users with Global Access selected on the Maintenance > User Profiles > Permissions tab in District Administration can create bids and view existing bids.
Retrieve an existing record |
Click Retrieve.
If the bid number is not known, click Directory.
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❏ Under Bid Information:
Field | Description |
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Bid Nbr | The assigned bid number is displayed. |
Buyer | The buyer's name is displayed. |
Payment Terms | Type the allowed payoff period (e.g., Net 30). |
Request Date | Type the date that you are requesting the bid in the MMDDYYY format. Or, select a date from the calendar. |
Date Open | Type the beginning date for the bid in the MMDDYYYY format. Or, select a date from the calendar. In the blank field, type the begin time in the HH MM format. |
Date Close | Type the ending date for the bid in the MMDDYYYY format. Or, select a date from the calendar. In the blank field, type the begin time in the HH MM format. |
Ship To | The ship to address is displayed. |
Freight Term | The freight term is displayed. |
Reference | The bid reference description is displayed. |
❏ Under Bid Items, the inventory bid line item details are displayed.
Note | Click to view or add bid notes. If notes exist, a paperclip icon is displayed on the Note button. |
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❏ Under Vendor Information:
❏ Click Save to save the vendor quote request. The bid status is changed to Q - Request for Quotation. Bid details can be viewed on the Warehouse > Inquiry > Bid Processing Inquiry page.
❏ Click Submit to submit all bid line items to each selected vendor. The bid is transferred to the Vendor Response page.
Note: You must print or email the Reports > Bid Processing Reports > Request for Quotation Report (BWH2000) before you can retrieve a bid or enter a vendor response on the Vendor Response page.
Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
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Comment |
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Click to print the report. Review the report. | |
Return |
Click to return the bid to the Create/Modify Bid page. |
Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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Click to view or add comments to the bid. The comments are strictly for bid purposes and are not displayed on the purchase order. If comments exist, a paperclip icon is displayed on the Comment button.
Click OK to save the comment and close the window.
Click Cancel to close the window without saving the comment.