PEIMS Extended Year Submission (Work In Progress)

Click here to generate a PDF of this guide.

The ASCENDER District Administration application provides program data for each collection from the ASCENDER Business and Student system. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data sent to the district database is as accurate as possible.

The PEIMS Extended Year Submission includes data for leavers, graduates, certain programs, and course completions:

Extended School Year (ESY) services provided to special education students,
Flexible attendance for Optional Flexible School Day Program (OFSDP) Credit/Promotion Recovery Program,
Bilingual/ESL Summer School Program
Additional Days School Year (ADSY) Program,
Additional Instructional Days for Reading Intervention,
Course completions between school years for:
- High school Career and Technical (CTE) courses,
- Dual credit courses,
- College Preparatory Course English Language Arts, and
- College Preparatory Course Mathematics.

The Extended Year submission is due August 27, 2026.

IMPORTANT: Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.

TIP: How to review, save or print a report.

TSDS PEIMS Extended Submission Quick Checklist

Prerequisites

Before starting the verification process, ensure the following tasks have been completed within the respective applications: (XXX)

Security Administration

Verify all roles and users are correct.

ANY OTHERS???

XXX.

Verify and Update ASCENDER Data

Education Organization

For the PEIMS Extended Year Submission, the Education Organization domain provides information about any public school, charter, education service center, organization or agency.

Entities
- LocalEducationAgency
  
  SSAOrgAssociationExt
  
  PriorYearSSAOrgAssociationExt
- School
- EducationServiceCenter
Verify and Update

Use the following screens in the applicable school year’s data to verify and update Education Organization data.

Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info

Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)

School Calendar

Use the following screen in the applicable school year’s data to verify the set up for the calendars for these programs.

Entities
- Calendar
  
  CalendarDate
  
  ReportingPeriodExt
- Session
Verify and Update

Use the following screen in the applicable school year’s data to verify and update the set up for the calendars for these programs.

Attendance > Maintenance > Extended Year Programs > Extended Year Options

Teaching and Learning

For the PEIMS Extended Year Submission, the Teaching and Learning domain provides course, section, staff assignment, and student enrollment information for eligible summer programs. It is dependent on the Staff domain: Staff and StaffEducationOrganizationEmploymentAssociation entities.

Entities
- Course
  
  CourseOffering
  
  Section
  
  StaffSectionAssociation
Verify and Update Section Entity Data
Verify

Only Sections for summer courses in Career and Technical Education (CTE), Dual Credit, College Preparatory English Language Arts, and College Preparatory Mathematics should be reported.

Create the following report in the applicable school year’s data to verify Summer Course Completion Data.

Grade Reporting > Reports > Create Grade Reporting Report
Under Demo 1 select any fields you’d like included on the report. It is recommended to include:
- Sch Yr
- Campus ID
- Student ID
- Last Name
- First Name
Update

Grade Reporting

For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards (TWEDS) website. In the top-right corner, select the appropriate School Year (20XX), Collection (XXXX), and Submission (XXX) and click Open.

Once on the TWEDS website, in the Overview tab, you can review Collections, Timelines (DUE DATES), and Data Submission Responsibilities. It is highly important to ensure that you review all of these details as they may change according to the School Year.

Additionally, you can use the other tabs on the TWEDS website to review Data Components, Descriptor Tables, References, Rules, Change Logs, and Early Notices.

District Administration

Sidebar

Table of Contents

PEIMS Extended Year Submission (Work In Progress)

Prerequisites