For the PEIMS Extended Year Submission, the Education Organization domain provides information about any public school, charter, education service center, organization or agency.

• Entities

  • LocalEducationAgency
    • SSAOrgAssociationExt
    • PriorYearSSAOrgAssociationExt
  • School
  • EducationServiceCenter

• Verify and Update Data

  
  Use the following screens in the applicable school year’s data to verify and update Education Organization data.
  
  

  Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
  
  
  
  
  

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  Registration > Maintenance > Campus Profile > Campus Programs > Expanded Learning (ELO)
  
  

For the PEIMS Extended Year Submission, the School Calendar domain provides calendar information for the Optional Flexible School Day Program (OFSDP) Credit/Promotion Recovery Program, the Extended School Year Program, and the Additional Days School Year Program. It. is dependent on the Education Organization domain.

• Entities

  • Calendar
    • CalendarDate
      • ReportingPeriodExt
  • Session

• Verify and Update Data

  
  Use the following screen in the applicable school year’s data to verify and update the set up for the calendars for these programs.
  
  Attendance > Maintenance > Extended Year Programs > Extended Year Options
  
  

For the PEIMS Extended Year Submission, the Program entity provides program information for Special Education and Emergent Bilingual programs provided by the district. It is dependent on the Education Organization domain.

• Entity

  • Staff
    • StaffEducationOrganizationEmploymentAssociation
  • StaffEducationOrganizationAssignmentAssociation
  • Staff School Association

• Verify Data

  Identify if the Program entity should be reported for your LEA by identifying if you have any Special Education and Emergent Bilingual students that received Extended Year Services.
  
  Special Education > Reports > Create Special Ed CY Report
  
  Create the following report in the applicable school year’s data to identify any students who received Extended School Year services.
  
  
  
  ❏ Under Demographic Data select any fields you’d like included on the report. It is recommended to select:

  • Sch Yr
  • Campus ID
  • Student ID
  • Grade
  • Last Name
  • First Name

  
  
  
  
  ❏ Under Program Information select all fields for Extended School Year Services.
  
  

  ❏ Click Create Report
  

  • Once the report opens users can:

    • ❏ Select Sort/Filter
    • ❏ Select Filter Criteria
    • ❏ Click Add Criterion
      • From the Column dropdown select Extended School Year Services
      • From the Operator dropdown select “=”
      • In the Value field enter “1”
    • ❏ Click OK

  
  

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  Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
  
  

  Use the report in the applicable school year’s data to identify any students who participated in any other Extended Year Services program.
  
  

  
  
  When generating this report enter “Y” in the Print Local Programs parameters.
  
  

  This report does not include a Sort/Filter option. It is recommended to export the report to Excel to apply filtering as needed.
  
  

• Update Data

  Use the following screens in the applicable school year’s data to add or update this data.
  
  

  Registration > Maintenance > Student Enrollment > Local Programs.
  
  

  
  
  
  

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  Registration > Maintenance > Student Enrollment > Spec Ed.
  
  

  
  
  

For the PEIMS Extended Year Submission, the Staff domain provides the general staff information for teachers teaching students in the Additional Days School Year (ADSY) Program. It is dependent on the School Calendar domain.

Only staff with StaffClassification 047 (Substitute Teacher) and 087 (Teacher) should be reported.

• Entity

  • Staff
    • StaffEducationOrganizationEmploymentAssociation
  • StaffEducationOrganizationAssignmentAssociation
  • Staff School Association

• Verify Data

  Personnel > Reports > User Created Reports
  
  Create the following report in the applicable school year’s data to verify this data.
  
  
  
  ❏ Under Demographic Data select the fields to include in the report. The following fields are recommended:

  • Employee Nbr
  • Staff ID/SSN
  • Texas Unique Staff ID
  • First Name
  • Middle Name
  • Last Name
  • Generation
  • Sex
  • DOB
  • Hispanic/Latino
  • American Indian
  • Asian
  • African American
  • Pacific Islander
  • White

  
  

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  Personnel > Reports > User Created Reports
  
  
  
  ❏ Under Employment select the fields to include in the report. The following fields are recommended:

  • Employee Status Code
  • Highest Degree Achieved
  • Yrs Professional Experience
  • Yrs Professional in District
  • Original Emp Date
  • Latest Re-Employ Date
  • Retirement Date
  • Termination Date
  • Employment Type
    
    

  ❏ Click Create Report
  
  

  Use the list to verify staff demographic data for reported staff members.

• Update Data

  Use the following screens in the applicable school year’s data to add or update this domain.
  
  

  Personnel > Maintenance > Staff Demo > Demographic Information
  
  

  
  
  
  

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  Personnel > Maintenance > Employment Info
  
  

  
  
  

For the PEIMS Extended Year Submission, the Teaching and Learning domain provides course, section, staff assignment, and student enrollment information for eligible summer programs. It is dependent on the Staff domain: Staff and StaffEducationOrganizationEmploymentAssociation entities.

• Entities

  • Course
    • CourseOffering
      • Section
        • StaffSectionAssociation

• Verify and Update Section Entity Data

  
  

  Verify

  Only the Career and Technical Education (CTE), Dual Credit, College Preparatory English Language Arts, and College Preparatory Mathematics summer course sections will be reported.
  
  Create the following report in the applicable school year’s data to verify Summer Course Completion Data.
  
  Grade Reporting > Reports > Create Grade Reporting Report
  
  
  
  ❏ Under Demo 1 select the fields to include in the report. The following fields are recommended:

  • Sch Yr
  • Campus ID
  • Student ID
  • Last Name
  • First Name

  
  
  
  
  ❏ Under Prior Year/Transfer Courses select the fields to include in the report. It is recommended that you include all fields.
  
  ❏ Click Create Report.

  • Once the report opens users can:

    
    
    
    

    • ❏ Select Sort/Filter
    • ❏ Select Filter Criteria
    • ❏ Click Add Criterion
      • From the Column dropdown select School Yr. NOTE: Be sure to select School Yr and not Sch Yr.
      • From the Operator dropdown select “=”
      • In the Value field enter the year of the submission.
    • ❏ Click Add Criterion
      • From the Column dropdown select “CRS Special Consider”
      • From the Operator dropdown select “=”
      • In the Value field enter “R”
    • ❏ Click Add Criterion
      • From the Logical dropdown on the previous row select “OR”
      • From the Column dropdown select “CRS Special Consider”
      • From the Operator dropdown select “=”
      • In the Value field enter “DR”.
      • Add another criterion using the same settings and enter “RD” in the Value field.
    • ❏ Click OK

  
  Users can use this list to verify course sections taken during the summer and identify which sections should be reported.
  
  
  

  Update

  Use the following screen in the applicable school year’s data to add or update this entity.
  
  Grade Reporting > Maintenance > Student > Individual Maint > Prior Yr Transfer
  
  

• Verify and Update StaffSectionAssociation Entity Data

  
  

  Verify

  StaffSectionAssociations should only be reported for teachers providing instruction in the Additional Days School Year (ADSY) program.
  
  Create the report in the applicable school year’s data to verify Summer Course Completion Data.
  
  Grade Reporting > Reports > Create Grade Reporting Report
  
  
  
  ❏ Under Campus Course Offered CYR select the fields to include in the report. It is recommended that you include all fields.
  
  ❏ Click Create Report.

  • Once the report opens users can:

    • ❏ Select Sort/Filter
    • ❏ Select Filter Criteria
    • ❏ Click Add Criterion
      • From the Column dropdown select ADSY
      • From the Operator dropdown select “=”
      • In the Value field enter “Y”.
    • ❏ Click OK

    
    Users can then use this list to verify teachers that provided instruction for the Additional Days School Year (ADSY) program.

  
  Users can then use this list to verify teachers that provided instruction for the Additional Days School Year (ADSY) program.
  
  
  

  Update

  Use the following screen in the applicable school year’s data to add or update this entity.
  
  Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
  
  

The Student Identification and Demographics domain Parent, Student, and StudentParentAssociation entities provide basic demographic and contact information associated with each student. It is dependent on the School Calendar domain and Alternative and Supplemental Services domain: Program entity.

• Entities

  • Student
  • Parent
    • StudentParentAssociation

• Verify and update the students included in the categories for the PEIMS Extended Year Submission:
  • Extended School Year (ESY)

    
    

    Verify (WIP)

    Only Sections for summer courses in Career and Technical Education (CTE), Dual Credit, College Preparatory English Language Arts, and College Preparatory Mathematics should be reported. (REWORD THIS)
    
    Create the following report in the applicable school year’s data to verify Summer Course Completion Data.
    
    Grade Reporting > Reports > Create Grade Reporting Report
    
    
    
    ❏ Under Demo 1 select the fields to include in the report. The following fields are recommended:

    • Sch Yr
    • Campus ID
    • Student ID
    • Last Name
    • First Name

    
    
    
    
    ❏ Under Prior Year/Transfer Courses select the fields to include in the report. It is recommended that you include all fields.
    
    ❏ Click Create Report.

    • Once the report opens users can:

      
      
      
      

      • ❏ Select Sort/Filter
      • ❏ Select Filter Criteria
      • ❏ Click Add Criterion
        • From the Column dropdown select School Yr. NOTE: Be sure to select School Yr and not Sch Yr.
        • From the Operator dropdown select “=”
        • In the Value field enter the year of the submission.
      • ❏ Click Add Criterion
        • From the Column dropdown select “CRS Special Consider”
        • From the Operator dropdown select “=”
        • In the Value field enter “R”
      • ❏ Click Add Criterion
        • From the Logical dropdown on the previous row select “OR”
        • From the Column dropdown select “CRS Special Consider”
        • From the Operator dropdown select “=”
        • In the Value field enter “DR”.
        • Add another criterion using the same settings and enter “RD” in the Value field.
      • ❏ Click OK

    
    Users can use this list to verify course sections taken during the summer and identify which sections should be reported.
    
    
    

    Update

    Use the following screen in the applicable school year’s data to add or update this entity.
    
    Grade Reporting > Maintenance > Student > Individual Maint > Prior Yr Transfer
    
    
    
    

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  • Bilingual/ESL Summer School, Flexible Attendance, and ADSY

    
    

    Verify (WIP)

    XXX
    
    XXX
    
    XXX
    
    
    
    

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    Update

    XXX
    
    XXX
    
    XXX
    
    

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  • Summer Course Completion

    
    

    Verify (WIP)

    XXX
    
    
    
    

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    Update

    XXX
    
    
    
    

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  • Leavers

    
    

    Verify (WIP)

    XXX
    
    
    
    

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    Update

    XXX
    
    
    
    

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  • Summer IBC & Associate Degrees

    
    

    Verify (WIP)

    XXX
    
    
    
    

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    Update

    XXX
    
    
    
    

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