OCR Settings
Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info
The settings from the Office of Civil Rights (OCR) Options fields are rolled over from the current school year to the new school year.
Student Indicators
Registration > Maintenance > Student Enrollment > Demo1
The fields under Student Indicators are set according to settings in ASDR.
PK and KG Student Eligibility Code
The Elig Code field for PK student is normally set to 2 (i.e., eligible half day). If an existing PK student will be five years old by September 1st, he is promoted to KG, unless he is retained.
During ASDR, the eligibility codes for PK students promoted to KG are based on the Type Kindergarten field on Attendance > Maintenance > Campus > Next Year Campus Options:
Record Status
The Record Status field is set to 1 (currently enrolled at campus) at the next year campus.
5th, 8th, and 9th Grade Entry Date and Cohort
Registration > Maintenance > Student Enrollment > Demo2
Neither field is changed if they already contained values before ASDR.
CTE and Other Status Indicators
Registration > Maintenance > Student Enrollment > Demo3
Career and Technical Education (CTE) Indicator
NOTE: If a student is ineligible for CTE funding (i.e., CTE Elig is cleared on Maintenance > Student Enrollment > W/R Enroll, > SpecEd, or > PRS, the student becomes eligible for CTE funding after ASDR is run.
Status Indicators
The following fields are cleared in the next school year, regardless of district, campus, and special program move options:
For students who graduated, the Military Enlistment field is carried over to the leaver tracking record on Registration > Maintenance > Prior Year Leaver Tracking.
At Risk Data
Registration > Maintenance > Student Enrollment > At Risk
ASDR clears the following PEIMS at-risk criteria fields:
If 11. Is in the custody or care of the DFPS or has been referred to DFPS is the only PEIMS at-risk criteria field selected for the student, the At Risk field is also cleared for the student when ASDR is run.
EB, Bilingual, and ESL Codes
Registration > Maintenance > Student Enrollment > Bil/ESL
Years in US Schools and EB Codes and Years
ASDR increments the student’s Yrs US Sch field as follows:
If Bilingual/ESL is S (special reset) on Registration > Maintenance > District Profile > Annual Student Data Rollover > Special Program Options, ASDR changes the student’s EB Cd field:
Bil/ESL Parental Permission Code
If the student’s Par Perm Cd field is B (Parent/Guardian Approved ESL-Not Deny BIL PK-8) and he will be in grade level 9-12 in the next school year, the code is changed to F (Parent/ Guard Approved LPAC Plan 9-12).
Title I
Registration > Maintenance > Student Enrollment > Title I
ASDR will blank out columns for Instructional Services and Other Related Services for school year 2019 Title I records.
Local Programs
Registration > Maintenance > Student Enrollment > Local Programs
ASDR moves local programs to the next school year according to the settings of the Move Program to Next Year fields on Registration > Maintenance > District Profile > Local Program Codes and Registration > Maintenance > Campus Profile > Campus Local Program Codes.
Attendance Zones
Processing of the Attendance Zones street segment records from Next Year to Current Year
During the school year, the Attendance Zones information is entered on Registration > Maintenance > District Profile > District Maintenance > Attendance Zones > CY Attendance Zones and Registration > Maintenance > District Profile > District Maintenance > Attendance Zones > NY Attendance Zones.
The Annual Student Data Rollover (ASDR) will process the AZ street information in the following manner:
If there is a street segment in the NY, and the segment does not exist in the CY, create the street segment for New School Year using the NY segment information.
If there is a street segment in the NY and the segment exists in the CY, create the street segment for New School Year using the NY segment information.
If there is a street segment in the CY and the segment does not exist in the NY, create the street segment for New School Year using the CY segment information.
The following fields are reset to 0 in the upcoming school year:
The following fields are cleared in the upcoming school year:
The following fields are copied to the upcoming school year:
Additional Changes
ASDR also clears the following fields in the new school year regardless of district, campus, and special program move options: