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SPPI-11 (Timely Initial Evaluation) refers to compliance with the state-established timeframes (19 TAC §89.1011) for evaluating children, ages 3-21, for special education under Part B of the Individuals with Disabilities Education Act (IDEA).

LEAs will submit student-level data for children who had an eligibility determination (ED) date during the annual data collection period which occurs from July 1 to June 30.

SPPI-11 is a compliance indicator used for meeting federal public reporting requirements for the State Performance Plan/Annual Performance Report (SPP/APR). It is also part of the federally required elements (FREs) used along with the results-driven accountability (↠) indicators for making annual LEA special education determinations (34 CFR §300.600(a)(2)).

Child Find: SPPI-11 - Scenario 1: Enrolled Students, ages 3-21

Registration > Maintenance > Student Enrollment > Demo1

Child Find: SPPI-11 reports Enrolled students age 3-21 as of September 1st.

Update data:

❏ Retrieve a student who is already enrolled at the campus using their Local Student ID, Student Name, or Texas Unique Student ID.

❏ Select the Child Find: SPPI-11 checkbox in the Student Indicators section.

❏ Click Save.

Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Demographics/Enrollment

Information retrieved on this tab for an enrolled student is read-only and cannot be modified. Information can only be edited on Registration > Maintenance > Demo1.

Exclude from reporting is not used with enrolled students and is disabled on this screen.

Evaluation Delay Days is a calculation derived from the number of absences between the Consent to Evaluation Received Date and the Initial Evaluation Date found on Child Find Data and counts only those absences in an Average Daily Attendance (ADA) period. If those dates have not been entered, the field will show 0. This number is used by TEA to determine if the district is in compliance.

Retrieve a Student:

NOTE: The Student field does not auto-complete at this time.

❏ Type the exact Student ID or the exact Texas Unique Student ID.

❏ Click Retrieve.

OR

❏ Click Directory to select a student from the directory.

The Directory screen will display students that have been marked with the Child Find: SPPI-11 indicator on Maintenance > Student Enrollment > Demo1.

NOTE:

• The CF ID is the ID auto-generated.

• The Campus ID field auto-populates with the campus number on which the user is logged in.

• The Campus number identifies the student’s campus of enrollment.

❏ Click the student’s CF ID to Retrieve.

Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Child Find Data

The information on this screen is specific to this tab and is not found anywhere else in ASCENDER.

NOTE: Some of the dates, images, and examples provided in this document are for informational and instructional purposes only

Update data:

❏ Under Child Find:

Evaluation Campus ID	Enter the campus ID on which the student was evaluated. The Evaluation Campus ID number may or may not be the same as the Campus Enrollment ID. For example, the student may have been evaluated on Campus 105, but is enrolled at Campus 101.

❏ Under Child Find Initial Evaluation:

Consent to Evaluation Received Date	Enter the first instructional day after LEA receives consent from the parent. Data Element: ConsentToEvaluationReceivedDate (E1738)
Initial Evaluation Date	Enter the date the child was initially evaluated for the program. This date must not be before the Consent to Evaluation Received Date.

❏ Click Save.

❏ Under Child Find Eligibility Determination:

Eligibility Determination (ED) Date	If applicable, enter the date the child was determined eligible for the program. IMPORTANT: If this date is left blank, the student will not be extracted to the interchanges.
SpEd Srvc Eligible/Enrolled	Select if a student is eligible for, and enrolled in Special Education services after the Eligibility Determination Date.

❏ Under Evaluation Delay:

Evaluation Delay Reason	If applicable, choose a reason for the evaluation delay. Leave blank if there is no delay in evaluation.

❏ Under Eligibility Delay Reason:

Eligibility Delay Reason	If applicable, choose a reason for the eligibility delay. Leave blank if there is no delay in eligibility.

❏ Click Save.

If a student will not be reported, return to the Demo1 tab, uncheck the Child Find: SPPI-11 indicator and click Save. The student's information will be retained in ASCENDER but will not be reported.

Child Find: SPPI-11 - Scenario 2: Non-Enrolled Students, ages 3-21

Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Demographics/Enrollment

Information on this tab must be manually added by the district.

Instructional Track and Evaluation Delay Days are not enabled or applicable for non-enrolled students.

Update data:

❏ Under Demographic Information:

Name

Type the student's first, middle, and last name. Select a generation code if applicable.

Exclude from reporting

Select to exclude a non-enrolled student from reporting.

Sex

Select the student's gender.

DOB

Type the student's date of birth (MM-DD-YYYY).

SSN

Type the student’s nine-digit social security number.

Texas Unique Stu ID

If available, type the student's ten-digit unique student ID. This ID is assigned to students by TEA and issued to schools by the TSDS TX Unique ID Application. This ID cannot be generated by an LEA and cannot begin with zero.

This number can be added after it is received by TEA.

Hispanic/Latino

Select if the student is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

Race

One or more of the following options is selected, regardless of whether the student is Hispanic/Latino.

Data Element: Race (E3050) (Code table: C304)

White	The field is selected if the student has origins in any of the original peoples of Europe, the Middle East, or North Africa.
Black/African American	The field is selected if the student has origins in any of the black racial groups of Africa.
Asian	The field is selected if the student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).
American Indian/Alaskan Native	The field is selected if the student has origins in any of the original peoples of North and South America (including Central America).
Hawaiian/Pacific Isl	The field is selected if the student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

❏ Click Save.

❏ Under Enrollment Information:

Grade	For student's who do not have a Texas Unique Stu ID, select the grade as if the student were enrolled. Leave blank for the 2022 school year.
Instructional Track	Disabled for non-enrolled students.
Evaluation Delay Days	Disabled for non-enrolled students. TWEDS Data Element: EvaluationDelayDays (E1711) indicates the number of student absences, if any, beginning the first instructional day following the date on which the Local Education Agency (LEA) received written parental consent for the full individual and initial evaluation (FIIE) report. For TSDS extract purposes: • If the Consent to Evaluation Received Date and Initial Evaluation Date fields are blank, then the Evaluation Delay Days calculation does not occur. • If the Consent to Evaluation Received Date or Initial Evaluation Date fields are blank, then the Evaluation Delay Days calculation does not occur. • If the existing Consent to Evaluation Received Date or Initial Evaluation Date fields are updated, then the Evaluation Delay Days calculation does occur.

❏ Click Save.

Using the Directory to retrieve a non-enrolled student

In this scenario Campus has two purposes:

• For an enrolled student, the Campus ID is the enrollment campus. There is a Stu ID associated with the student.

• For a non-enrolled student, the Campus ID is the evaluation campus. There is not a Stu ID associated with the student. These students have a CF ID which will act as a Stu ID for reporting purposes.

To retrieve students in the Directory who do not have an Evaluation Campus ID assigned on Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Child Find Data:

❏ Clear the Campus ID field, then click Search. All students display.

❏ Click on the student’s CF ID to retrieve the student.

Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Child Find Data

The information on this screen is specific to this tab and is not found anywhere else in ASCENDER.

NOTE: Some of the dates, images, and examples provided in this document are for informational and instructional purposes only

Update data:

❏ Under Child Find:

Evaluation Campus ID	Enter the campus ID on which the student was evaluated. The Evaluation Campus ID number may or may not be the same as the Campus Enrollment ID. For example, the student may have been evaluated on Campus 105, but is enrolled at Campus 101.

❏ Under Child Find Initial Evaluation:

Consent to Evaluation Received Date	Enter the first instructional day after LEA receives consent from the parent. Data Element: ConsentToEvaluationReceivedDate (E1738)
Initial Evaluation Date	Enter the date the child was initially evaluated for the program. This date must not be before the Consent to Evaluation Received Date.

❏ Click Save.

❏ Under Child Find Eligibility Determination:

Eligibility Determination (ED) Date	If applicable, enter the date the child was determined eligible for the program. IMPORTANT: If this date is left blank, the student will not be extracted to the interchanges.
SpEd Srvc Eligible/Enrolled	Select if a student is eligible for, and enrolled in Special Education services after the Eligibility Determination Date.

❏ Under Evaluation Delay:

Evaluation Delay Reason	If applicable, choose a reason for the evaluation delay. Leave blank if there is no delay in evaluation.

❏ Under Eligibility Delay Reason:

Eligibility Delay Reason	If applicable, choose a reason for the eligibility delay. Leave blank if there is no delay in eligibility.

❏ Click Save.

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