Personnel > Maintenance > Staff Demo > Responsibility

• Campus
• Co-op/SSA LEA - Co-op staff should be reported by the fiscal agent. Type the nine-digit ID (six-digit district ID + three-digit campus ID) to identify the LEA (district and campus) where the SSA/Co-op employees has work assignment records if other than their home district/campus. If this field is populated, then the Campus field should be blank and vice versa.
• Staff Classification - This field is previously known as Role ID and identifies the capacity in which a person serves.
• ESC/SSA - This field can be blank if it is not applicable.
• Staff Service - Refers to the services supplied by staff.
• SPED Student Age Range
• Pop Served
• Monthly Minutes - The total minutes devoted to a particular service in a standard month. A standard month is the four weeks in October, including the PEIMS Fall snapshot date (last Friday in October). For example, a class taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks). This field cannot be blank, default value is 00000.
• # of Students (in class) - This field cannot be blank, default value is 0.
• Begin Date
• End Date- An end date is not required for the 2025 record unless the employee is terminated, no longer in the position, or the record should be excluded from the Mass Update process.
  • If an End Date is entered, the record will not be copied from 2025 to 2026 during the year-to-year Mass Update.
  • If the employee is continuing in the same position, create a 2026 record so it will be included in the submission.

Personnel > Maintenance > Employment Info

To ensure that an employee's TSDS Days Employed Set is calculated correctly and to prevent employees from being included on the Unaffiliated Staff list in TSDS, verify that the following fields are complete:

• Employee Status - Staff records with a pay type of 1-5, A are extracted for TSDS reporting if the Employee Status is 1 - Active professional, 2 - Active auxiliary per, 3 - Retired, 4 - Resigned, 5 - On Leave, or A - Long Term Substitute.
• Original Emp Date - The original date on which the individual was employed by the LEA.
• Latest Re-Employ Date - Complete this field if the employee worked for the LEA, left the LEA, and then returned. Note: Do not delete the Original Emp Date but do delete Termination Date and Termination Reason.
• Termination Date - Type the date that the termination of the employee went into effect. The termination date and reason are used to exclude the employee from TEA reporting.
• Termination Reason - Click to select the reason the employee was terminated. The termination date and reason are used to exclude the employee from TEA reporting.
• Extract for TSDS - Select to include the employee in TSDS Staff Domain extracts regardless of their employment status. This allows those individuals with a Not Employed status to be included in the TSDS extract process. This option is useful for job abandonment instances where a termination date must be entered.
• Percent Day Employed - Type the percentage of a standard district workday for which the employee is hired to work. For an employee on contract, the percentage can be determined directly from the contract: full-time = 100, half-time = 050, and so on. For a non-contract employee, the percentage can be determined as follows. For example, the standard workday for the LEA is 7 hours. An employee is hired to work for 4 hours per day. This data element is coded as 057 for the employee because 4/7 = .571 is rounded down. Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100 in this field. Consider the number of hours worked in relation to the standard LEA workday, not the job. The field can be a maximum of three digits.
• Pct Day Employed Effective Date - Reflects the employee's start date or date of hire or the effective date of when an employee’s percent day employed is changed.
• Highest Degree
• Total Years Professional Experience
• Total Years Experience In District (professional staff only)
• TRA Teaching Experience - Type the two-digit number of verifiable years of teaching experience as a classroom teacher as described in TEC §48.158. The field default is zero.
• TRA Eligibility - Select to indicate the local education agency (LEA) has determined the teacher (StaffClassification is 087) is employed by a school system and teaches not less than an average of four hours each day, in an academic instructional setting or a career and technology educational setting.
• Auxiliary Role ID, Begin Date and End Date, if applicable (TSDS = Staff Classification)- Complete this field for auxiliary staff (not aides) paid from 6129. Only one auxiliary role should be active at a time. If an employee serves in multiple auxiliary capacities, only the primary duty should be reported.
  
  For TSDS reporting, leave the End Date field blank until the role officially ends. The end date should reflect the first day after the last day a non-exempt auxiliary staff was assigned to the AuxiliaryRoleId descriptor (i.e., the day after the last day the employee held the position).

• Paraprofessional Certification, Begin Date and End Date, if applicable - For TSDS reporting, leave the End Date field blank until the certification expires. The end date should reflect the day after the last day a para-professional staff was certified (i.e., the day after the last day that the certification was valid). An employee should generally have only one active certification for the current year, though a recently expired certification may still be displayed.