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maintenance:nonemployee
Non-Employee - DA3100
District Administration > Maintenance > Non-Employee
This page is used to establish non-employee records that can be added, retrieved, updated, and deleted.
Note: District employees cannot be accessed on this page.
Add a new non-employee record:
| Retrieve a non-employee record. |
|
|---|
❏ Click Add to add a non-employee record.
Notes:
If Auto Assign Employee Number is selected on the Payroll > Tables > District HR Options, new non-employee numbers are automatically assigned upon saving the record. If the field is not selected, you must manually enter the new non-employee number.
A non-employee cannot have the same social security number and Texas unique staff ID as an active employee.
A non-employee can have the same Social Security number and Texas unique staff ID as an inactive employee; however, a warning message is displayed.
If the Set Demo Alpha Fields to Uppercase field is selected on the Payroll > Tables > District HR Options page, the employee’s name (First, Middle, and Last) are set to uppercase when a new record is created or an existing record is updated.
| Field | Description |
|---|---|
| Title | Click  to select a legal title for the non-employee. |
| First | Type the non-employee's first name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 17 characters and truncate the remaining characters. |
| Middle | Type the non-employee's middle name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 14 characters and truncate the remaining characters. |
| Last | Type the non-employee's last name. The field can be a maximum of 50 characters; however, the search, directory, and reports only display 25 characters and truncate the remaining characters. |
| Generation | Click to select a generation code for the non-employee. |
| Work E-mail | Type the non-employee's work e-mail address. |
| Job Code | Type the four-digit job code to which the non-employee is assigned, or click to select a job code from the list in the Job Code Search window. |
| Highly Qualified | Select to indicate that the teacher is highly qualified. |
Under Local Use:
| Local Use 1 | Type the applicable local use code. The field can be a maximum of ten characters. |
|---|---|
| Local Use 2 | Type the applicable local use code. The field can be a maximum of ten characters. |
Under Instructional Staff (optional):
Notes:
When entering a non-employee record for an instructional staff member, the SSN, Date of Birth, and Sex fields must be populated in order for the staff member's data to be correctly displayed in the Staff ID field in the Student System.
If the First and Last name, Sex, Date of Birth, and SSN fields are populated, and at least one Race is selected, the non-employee instructional staff member is included in the Utilities > Texas Unique Staff ID Interface process in Personnel.
| SSN | Type the nine-digit social security number. |
|---|---|
| Sex | Click to select the gender of the non-employee. |
| Date of Birth | Type the non-employee date of birth in the MMDDYYYY format. |
| TX Unique Staff ID | PEIMS Reporting Element Type the 10-digit unique staff ID assigned by the Texas Education Agency (TEA). If the non-employee does not have a Unique ID, click TSDS Unique ID to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information. |
| TSDS Staff Type | PEIMS Reporting Element Click to select the staff type code that indicates whether the individual is on the district payroll, is a contracted professional staff person (instructional and non-instructional), or is a teacher employed at an in-district charter campus by an organization that has been granted a campus charter. This field automatically defaults to 3 - Contracted Professional Staff for non-employee records.
• 3 - Contracted Professional Staff
Note: Although the TSDS Staff Type field is not available for viewing or editing purposes in Personnel, the database column automatically defaults to 1 - School District Employee for all employee records created in Personnel. |
| Races |
Select one or more of the following, regardless if Hispanic is selected: |
|---|---|
| Days Employed | Type the actual number of at-work days within the school year that the non-employee is scheduled to work. You should not include holidays, weekends, or any other days the employee is not scheduled to work. The field can be a maximum of three digits. |
| Total Years | Type the number of verifiable years of creditable experience. The field can be a maximum of two digits. |
| District Years | Type the number of completed years that the non-employee has been employed in any professional position in the current district, whether or not there has been any interruption in service. The field can be a maximum of two digits. |
| Percent of Day | Type the percentage of each standard work day for which the non-employee is hired to work. For example, if the non-employee works half-time, type 50. If he works full-time, type 100. |
| Highest Degree | Click to select the highest degree the non-employee earned from a certified learning institution. |
| Begin Date | Type the non-employee's begin date in the MM-DD-YYYY format or select a date from the calendar. |
| End Date | Type the non-employee's end date in the MM-DD-YYYY format or select a date from the calendar. |
❏ Click Save.
Other functions and features:
| Retrieve |
Click to retrieve information from the last save. If you click Retrieve, any unsaved changes will be lost. |
|---|---|
| Delete |
Click to delete the non-employee record. A message is displayed asking if you want to delete the non-employee record. |
| Click to print the Non-Employee Report. The Confirm Print pop-up window is displayed.
• Print Current Non-Employee - Select to print only current non-employee records based on their begin and end dates. |
maintenance/nonemployee.txt · Last modified: 2023/12/05 20:57 by emoreno