Follow these steps to transfer students to their next year campus if they are currently in the highest grade level at their campus. If there are multiple campuses, the next year campus must be assigned before you can transfer the students.
The sending campus assigns the next year campus and transfers the students.
Registration > Utilities > Set NY Campus
NOTE: If new students enroll during the school year, run the utility again to include all new students with the Only Blank NYC field selected.
Registration > Utilities > Transfer > Scheduling Transfer
IMPORTANT:
About pre-registering students:
If you need to set up a student who is not currently attending the campus/district but will attend next year, you must register the student in current year registration. The student should be pre-registered in the campus they will attend in the new school year.
Registration > Maintenance > Student Enrollment
WARNING: Do not use Record Status 4, or the program will not let you edit or delete the student until after Annual Student Data Rollover is done.
Returning current year student: If you have a current year student who has withdrawn, but intends to come back next year, do not use these steps to pre-register them or current year data will be skipped during PEIMS. This student will need to be registered after ASDR is done in the summer.
The utility you use depends on whether you are the sending or receiving campus.
Sending campus:
Registration > Utilities > Reverse Scheduling Transfer > Sending Campus
All students with record status 3 are listed (currently enrolled this campus, will attend new camp nxt yr).
Receiving campus:
Registration > Utilities > Reverse Scheduling Transfer > Receiving Campus
All students with record status 4 are listed (enrolled another campus, will attend this campus next year).
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