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academy:ecds_kg [2022/09/08 19:05] – apapeacademy:ecds_kg [2024/02/07 20:49] (current) – apape
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-======Core Collection: Early Childhood Data System - KG Submission======+======Core Collection: Early Childhood Data System - KG Submission (Updated 2023-2024)======
  
 <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:ecds_kg?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Early+Childhood+Data+System+-+KG+Submission|Click here to generate a PDF of this guide]]. <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:ecds_kg?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Early+Childhood+Data+System+-+KG+Submission|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
 \\   \\  
-<WRAP round intro>The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the [[ https://www.texasstudentdatasystem.org/sites/texasstudentdatasystem.org/files/2021-2022_ECDS_Assessment_Specifications.pdf|Commissioner’s List of Approved Kindergarten Assessment Instruments]].\\  \\   +<WRAP round intro>The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the [[https://www.texasstudentdatasystem.org/sites/texasstudentdatasystem.org/files/2023-2024-ecds-assessment-specifications.pdf|Commissioner’s List of Approved Kindergarten Assessment Instruments]].\\  \\   
-LEAs are required to submit specific demographic, classroom link, and special program data elements for the 2021-2022 ECDS KG collection. All elements will be submitted in the TSDS Core Collections.\\  \\  +LEAs are required to submit specific demographic, classroom link, and special program data elements for the ECDS KG collection. All elements will be submitted in the TSDS Core Collections.\\  \\  
-**The ECDS KG submission is due January 26, 2023.**\\  \\  +**The ECDS KG submission is due January 25, 2024.**\\  \\  
 <WRAP box>**NOTE:** The assessment vendor will provide the ECDS KG assessment data directly to TEA. LEAs should contact their assessment vendor for any issues or for the specific timeframe for when their results will be provided to TEA.</WRAP> <WRAP box>**NOTE:** The assessment vendor will provide the ECDS KG assessment data directly to TEA. LEAs should contact their assessment vendor for any issues or for the specific timeframe for when their results will be provided to TEA.</WRAP>
 \\   \\  
-[[https://tealprod.tea.state.tx.us/TWEDS/94/456/766/0/Rules/BusinessContext/All|Extract Rules and Edits for 2021-2022]]</WRAP>+[[https://tealprod.tea.state.tx.us/TWEDS/103/544/899/0/Rules/BusinessContext/All|Extract Rules and Edits for 2023-2024]]</WRAP>
 {{page>academy:important_dates_examples_text&inline}} {{page>academy:important_dates_examples_text&inline}}
  
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 \\   \\  
  
-====Business====+====Verify Staff Data====
 **//Personnel > Maintenance > Staff Demo > Demographic Information//**\\  \\   **//Personnel > Maintenance > Staff Demo > Demographic Information//**\\  \\  
 {{:images:screenshots:ascecds_submission_hr_demo.png|snippet of Demographic Information tab with ECDS elements highlighted}} {{:images:screenshots:ascecds_submission_hr_demo.png|snippet of Demographic Information tab with ECDS elements highlighted}}
 \\  \\   \\  \\  
-<div head3>Interchange: StaffAssociationExtension\\   +**Reported Elements from Demographic Information:** 
-Complex Type: StaffExtension</div> +\\  
-The following elements from the //StaffExtension// complex type are included in the ECDS KG submission:\\  \\   +^Element^Code Table^Data Element^ASCENDER Name^ 
-VCV FIRST-NAME **Legal - First** (E0703) is the employee’s legal first name. Do not use an initial unless an initial is the legal first name.\\  \\   +|E0703|----|FIRST-NAME|Legal - First| 
-VCV MIDDLE-NAME **Legal - Middle** (E0704) is the employee’s legal middle name as shown on the identification documentation used for employment. If the employee has no middle name, the field must be blank. The middle name can be reported as blank for employees only when the employee does not have a middle name on his identification +|E0704|----|MIDDLE-NAME|Legal - Middle| 
-documentation. Do not use text such as NONE or NA.\\  \\   +|E0705|----|LAST-NAME|Legal - Last| 
-VCV LAST-NAME **Legal - Last** (E0705) is the employee’s legal last name.\\  \\   +|E1524|----|TX-UNIQUE-STAFF-ID|Texas Unique Staff ID| 
- +|E0505|----|STAFF-ID|Staff ID| 
----- +\\ \\
 **RUN REPORT FOR VERIFYING DATA:**\\  \\    **RUN REPORT FOR VERIFYING DATA:**\\  \\   
 Staff demo data can be verified by running the following report:\\  \\   Staff demo data can be verified by running the following report:\\  \\  
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 **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section//**\\  \\   **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section//**\\  \\  
-{{:images:screenshots:asc_ecds_submission_grd_rptg_sec.png|Section tab with ECDS elements highlighted}}\\  \\   +{{:images:screenshots:asc_ecds_pk_grd_rptg_sec.png|Section tab with ECDS elements highlighted}}\\  \\    
-<div head3>Interchange: StudentEnrollmentExtension\\   +**Reported Elements from Section:** 
-Complex Type: StudentSectionExtension</div> +\\  
-The following element from the //StudentSectionExtension// complex type is included in the ECDS KG submission:\\  \\  +^Element^Code Table^Data Element^ASCENDER Name^ 
-VCV HOMEROOM-INDICATOR **Home Room Ind** (E1440) indicates if the section is the student’s home room.\\  \\  +|E1440|----|HOMEROOM-INDICATOR|Home Room Ind| 
 +|E1065|----|ASSIGNMENT-BEGIN-DATE|Entry Date| 
 +|E1066|----|ASSIGNMENT-END-DATE|Withdraw Date|
  
-<WRAP box>**IMPORTANT:** Be sure **Home Room Ind** is selected for at least one class for all KG students, and that the student was enrolled in this class on the reading assessment date.\\  \\  +<div indent><WRAP box>**IMPORTANT:** Be sure **Home Room Ind** is selected for at least one class for all KG students, and that the student was enrolled in this class on the reading assessment date.\\  \\  
   * A student can only have one home room selected.\\  \\     * A student can only have one home room selected.\\  \\  
 The home room indicator identifies the instructor in the ECDS KG system who will be used in the ECDS KG reports. For each KG home room **Instructor**, verify the following on **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor//**: The home room indicator identifies the instructor in the ECDS KG system who will be used in the ECDS KG reports. For each KG home room **Instructor**, verify the following on **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor//**:
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   * The instructor must have a valid **Staff ID** or **SSN**.\\  \\     * The instructor must have a valid **Staff ID** or **SSN**.\\  \\  
 Use SGR0400 and SGR0900 to ensure that all students are enrolled in a specific homeroom course. Use SGR0400 and SGR0900 to ensure that all students are enrolled in a specific homeroom course.
- +</WRAP></div> 
-</WRAP> +\\  
- +^Element^Code Table^Data Element^ASCENDER Name^ 
-\\   +|E1454|----|CLASSROOM-POSITION|Class Role| 
-<div head3>Interchange: StaffAssociationExtension\\   +<div indent><WRAP box>**NOTE:** Only Class Role 01 (Teacher of Record) will be extracted. Class Roles 02 and 03 are not reported in the ECDS KG submission. **All homeroom classes must have a Teacher of Record.**</WRAP></div> 
-Complex Type: TeacherSectionAssociationExtension</div> +\\ \\
-The following elements from the //TeacherSectionAssociationExtension// complex type are included in the ECDS KG submission:\\  \\  +
-VCV CLASS-ROLE **Class Role** (E1067) indicates the role served by an instructor for a class, such as Teacher of Record, Assistant Teacher, or Support Teacher. +
-\\     +
-<div indent><WRAP box>**NOTE:** Only Class Role 01 (Teacher of Record) will be extracted. Class Roles 02 and 03 are not reported in the ECDS KG submission. **All homeroom classes must have a Teacher of Record.**</WRAP> +
-</div> +
-\\   +
-VCV ASSIGNMENT-BEGIN-DATE **Entry Date** (E1065) is the date the instructor was assigned, or reassigned, to a particular course-section in the current school year. If more than one instructor is assigned to a course-section during the duration of a course-section, a record is required for each instructor that was assigned to the course-section.\\  \\   +
-VCV ASSIGNMENT-END-DATE **Withdraw Date** (E1066) is the last date the instructor was assigned to a particular course-section in the current school year. If a withdrawal date is not present, the last day of school will be used.\\  \\   +
- +
----- +
 **RUN REPORT FOR VERIFYING DATA:**\\  \\    **RUN REPORT FOR VERIFYING DATA:**\\  \\   
 Master schedule data can be verified by running the following reports:\\  \\   Master schedule data can be verified by running the following reports:\\  \\  
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 **//Registration > Maintenance > Student Enrollment > Demo1//**\\  \\   **//Registration > Maintenance > Student Enrollment > Demo1//**\\  \\  
 {{:images:screenshots:asc_ecds_submission_reg_demo1.png|Demo1 tab with ECDS elements highlighted}}\\  \\   {{:images:screenshots:asc_ecds_submission_reg_demo1.png|Demo1 tab with ECDS elements highlighted}}\\  \\  
-<div head3>Interchange: StudentExtension\\   +**Reported Elements from Demo1:** 
-Complex Type: StudentExtension</div> +\\  
-The following elements from the //StudentExtension// complex type are included in the ECDS KG submission:\\  \\   +^Element^Code Table^Data Element^ASCENDER Name^ 
-VCV FIRST-NAME **Name - First** (E0703) is the student’s legal first name. Do not use an initial unless an initial is the legal first name.\\  \\   +|E0703|----|FIRST-NAME|Name - First| 
-VCV MIDDLE-NAME **Name - Middle** (E0704) is the student’s legal middle name as shown on the identification documentation used for school enrollment. If the student has no middle name, the field must be blank. The middle name can be reported as blank for students only when the student does not have a middle name on his identification +|E0704|----|MIDDLE-NAME|Name - Middle| 
-documentation. Do not use text such as NONE or NA.\\  \\   +|E0705|----|LAST-NAME |Name - Last | 
-VCV LAST-NAME **Name - Last** (E0705) is the student’s legal last name.\\  \\   +|E0001|----|STUDENT-ID |SSN| 
-VCV STUDENT-ID **SSN** (E0001) is the student’s SSN or state-approved alternate ID. The first character of the ID must be S or 0-8.\\  \\   +|E1325|DC119|SEX-CODE |Sex| 
-VCV SEX-CODE **Sex** (E0004) indicates the student’s gender.\\  \\   +|E0006|----| DATE-OF-BIRTH|DOB| 
-VCV DATE-OF-BIRTH **DOB** (E0006) is the month, day, and year of the student’s birth.\\  \\   +|E1375|----|HISPANIC-LATINO-CODE|Hispanic/Latino| 
-VCV HISPANIC-LATINO-CODE **Hispanic/Latino** (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.\\  \\   +|E1343|DC097|WHITE-CODE |White| 
-VCV WHITE-CODE **White** (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.\\  \\   +|E1343|DC097|BLACK-AFRICAN-AMERICAN-CODE|Black/African American| 
-VCV BLACK-AFRICAN-AMERICAN-CODE **Black/African American** (E1061) indicates a person having origins in any of the black racial groups of Africa.\\  \\   +|E1343|DC097|ASIAN-CODE|Asian| 
-VCV ASIAN-CODE **Asian** (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent.\\  \\   +|E1343|DC097|AMERICAN-INDIAN-ALASKA-NATIVE-CODE|American Indian/ Alaskan Native| 
-VCV AMERICAN-INDIAN-ALASKA-NATIVE-CODE **American Indian/ Alaskan Native** (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.\\  \\   +|E1343|DC097|NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE |Hawaiian/Pacific Isl | 
-VCV NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE **Hawaiian/Pacific Isl** (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.\\  \\   +|E1517|DC063|GRADE-LEVEL-CODE|Grade|
- +
----- +
- +
-<div head3>Interchange: StudentEnrollmentExtension\\   +
-Complex Type: StudentSchoolAssociationExtension</div> +
-The following elements from the //StudentSchoolAssociationExtension// complex type are included in the ECDS KG submission:\\  \\   +
-VCV GRADE-LEVEL-CODE **Grade** (E0017) is the student’s current grade level.\\  \\   +
- +
-----+
  
 **RUN REPORT FOR VERIFYING DATA:**\\  \\    **RUN REPORT FOR VERIFYING DATA:**\\  \\   
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 **//Registration > Maintenance > Student Enrollment > Bil/ESL//**\\  \\   **//Registration > Maintenance > Student Enrollment > Bil/ESL//**\\  \\  
 {{:images:screenshots:asc_ecds_submission_reg_bil_esl.png|Bil ESL tab with ECDS element highlighted}}\\  \\   {{:images:screenshots:asc_ecds_submission_reg_bil_esl.png|Bil ESL tab with ECDS element highlighted}}\\  \\  
-<div head3>Interchange: StudentExtension\\   +**Reported Elements from Bil/ESL:** 
-Complex Type: StudentExtension</div> +\\  
-The following element from the //StudentExtension// complex type is included in the ECDS KG submission:\\  \\  +^Element^Code Table^Data Element^ASCENDER Name^ 
-VCV EMERGENT-BILINGUAL-INDICATOR-CODE **EB Cd** (E0790) indicates whether the student has been identified as an emergent bilingual (EB) student/English learner (EL) by the Language Proficiency Assessment Committee (LPAC) or is non-emergent bilingual/non-English Learner (non-EL) (19 TAC §89.1220), according to criteria established in 19 TAC §89.1226.\\  \\  +|E1390|DC079|EMERGENT-BILINGUAL-INDICATOR-CODE|EB Cd|
  
 **RUN REPORT FOR VERIFYING DATA:**\\  \\    **RUN REPORT FOR VERIFYING DATA:**\\  \\   
academy/ecds_kg.1662663909.txt.gz · Last modified: 2022/09/08 19:05 by apape

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