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Early Childhood Data System (ECDS) Submission - Prekindergarten
The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of prekindergarten (PK) data. (Kindergarten data is submitted separately.) The reporting of PK program data for ECDS is mandatory for all public school districts. The reporting of private PK program data is optional.
LEAs are required to submit specific demographic, classroom link, and special program data elements for the 2020-2021 ECDS PK collection. All elements will be submitted in the PEIMS Summer Collection.
The ECDS PK submission is due June 24, 2021.
NOTE: The assessment vendor will provide the ECDS PK assessment data directly to LEAs in TWEDS-compliant XML format. LEAs will load the assessment data files into TSDS.
Prerequisites
- Verify that all roles and users are correct in ASCENDER Security Administration.
- Interchange: A file that contains data in the correct format to be transferred to TEA.
- Complex Type: A grouping of Elements within an Interchange.
- Element: A specific unit of data that must be reported to the TEA.
The following values are built into the program, are the same each time they are extracted, and cannot be changed by the user:
- ORGANIZATION-CATEGORY (E1240) is the classification of the education agency according to the level of administrative and operational control granted by the state. This is hard coded in the program as “ESC,” “LEA,” or “School” according to the county-district number.
- STUDENT-IDENTIFICATION-SYSTEM (E1090) is the coding scheme used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student. This is hard coded in the program as “State” and the student’s SSN is used.
I. Before You Extract Data
IMPORTANT: This step only applies if have not begun Summer PEIMS. Do not clear summer data if you are still working on summer PEIMS.
- Clear data from the previous year.
Before proceeding, delete last year's data.
State Reporting > Utilities > Delete/Clear Tables
❏ Select Summer Collection.
❏ Click Delete.You are prompted to confirm that you want to delete the records.
❏ Click OK to continue.A message is temporarily displayed when the process is finished.
II. Verify ASCENDER Business Data
Verify data for each element in the ASCENDER Human Resources (HR) application. It is suggested that you run reports first, and then use the maintenance pages in the HR application to update data where needed.
Personnel
- Personnel Reports
Personnel elements can be verified by running the following reports:
Personnel > Reports > User Created Reports
Use the User Created Report to verify staff demo data.
Personnel > Reports > Personnel Reports > HRS1600 - Certification Report
HRS1600 allows you to view a list of instructors assigned to a particular teacher specialization code that is associated with the PK teacher certification requirement.
- Personnel > Maintenance > Staff Demo > Demographic Information
Reported Elements from Demographic Information:
Element Code Table Data Element ASCENDER Name E1524 —- TX-UNIQUE-STAFF-ID Texas Unique Staff ID E0703 —- FIRST-NAME Legal - First E0705 —- LAST-NAME Legal - Last - Personnel > Tables > Credential > Teaching Specialization
Interchange: StaffAssociationExtension
Complex Type: StaffExtension
The PEIMS PK Teacher Requirement field is used to indicate if a particular teaching specialization code is associated with required additional qualifications for the High Quality Prekindergarten Program.
Setting up codes for all PEIMS PK Teacher Requirement codes (one for each code in table C207) is recommended but not required. - Personnel > Maintenance > Staff Demo > Credentials
Reported Elements from Credentials:
Element Code Table Data Element ASCENDER Name E1581 C207 PK-TEACHER-REQUIREMENT PEIMS PK Teacher Requirement/Teaching Specialization
III. Verify ASCENDER Student Data
Verify data for each element in the ASCENDER Student applications. It is suggested that you run reports first, and then use the maintenance pages in the Student applications to update data where needed.
Grade Reporting
- Grade Reporting Reports
Grade Reporting elements can be verified by running the following reports:
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
For PK course-sections, verify the instructor's Class Role, Entry Date, Withdraw Date, as well as PK Curr, High Qual PK, Stu Instr, PK Sch Type, PK Prog Eval Type, and Home Room Ind.
Grade Reporting > Reports > Grade Reporting Reports > Student Schedules > SGR0000 - Student Course Enrollment Listing
For PK course-sections, verify the Crs Dt Entry and Crs Dt Withdraw fields for all students.
- Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
Reported Elements from Section:
Element Code Table Data Element ASCENDER Name E1580 C088 HIGH-QUALITY-PK-PROGRAM INDICATOR High Qual PK Prog E1555 DC152 PK-SCHOOL-TYPE PK Sch Type E1579 C206 PK-CURRICULA PK Curricula E1558 DC153 STUDENT-INSTRUCTION Stu Instr E1440 —- HOMEROOM-INDICATOR Home Room Ind E1726 —- CHILD-CARE-OPERATION-NUMBER Operation Number IMPORTANT: Be sure Home Room Ind is selected for at least one class for all PK students, and that the student was enrolled in this class on the reading assessment date.
- A student can only have one home room selected. (This is a new TEA edit for 2018-2019.)
- If a student was in one homeroom from the beginning of the school year, then moved to another home room on December 1 (for example), but tested in the first home room class, the second class must not have the homeroom indicator set.
The home room indicator identifies the instructor in the ECDS PK system who will be used in the ECDS PK reports. For each PK homeroom Instructor, verify the following on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor:
- The instructor must not be excluded from PEIMS Reporting. Be sure Exclude from PEIMS is not selected.
- The instructor must have a valid Staff ID or SSN.
Element Code Table Data Element ASCENDER Name E1065 —- ASSIGNMENT-BEGIN-DATE Entry Date E1066 —- ASSIGNMENT-END-DATE Withdraw Date - Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign
Reported Elements from Crs Assign:
Element Code Table Data Element ASCENDER Name E1069 —- STUDENT-BEGIN-DATE Entry Date E1070 —- STUDENT-END-DATE WD Date
Registration
- Registration Reports
Student registration elements can be verified by running the following reports:
Registration > Reports > Create Registration Report
Use the Create Registration Report to verify student demographic data, as well as the EB indicator.
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
Set the Print Enroll Records parameter to Y to verify student entry and withdrawal dates.
Set the Print Special Ed Records, Print Bilingual/ESL Records, and Print PK Enroll Records parameters to Y to verify program information. These reports can be run individually.
- Registration > Maintenance > Student Enrollment > Demo1
Reported Elements from Demo1:
Element Code Table Data Element ASCENDER Name E0703 —- FIRST-NAME Name - First E0704 —- MIDDLE-NAME Name - Middle E0705 —- LAST-NAME Name - Last E1523 —- TX-UNIQUE-STUDENT-ID Texas Unique Student ID E0004 —- SEX-CODE Sex E0006 —- DATE-OF-BIRTH DOB E1064 —- HISPANIC-LATINO-CODE Hispanic/Latino E1063 —- WHITE-CODE White E1061 —- BLACK-AFRICAN-AMERICAN-CODE Black/African American E1060 —- ASIAN-CODE Asian E1059 —- AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian/ Alaskan Native E1062 —- NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Hawaiian/Pacific Isl E0785 C054 ECONOMIC-DISADVANTAGE-CODE Eco Disadvan E0017 —- GRADE-LEVEL-CODE Grade - Registration > Maintenance > Student Enrollment > W/R Enroll
Reported Elements from W/R Enroll:
Element Code Table Data Element ASCENDER Name E0975 —- INSTRUCTIONAL-TRACK-INDICATOR-CODE Track - Registration > Maintenance > Student Enrollment > SpecEd
Reported Elements from SpecEd:
Element Code Table Data Element ASCENDER Name E0794 C088 SPECIAL-ED-INDICATOR-CODE Entry/Exit Date - Registration > Maintenance > Student Enrollment > Bil/ESL
Reported Elements from Bil/ESL:
Element Code Table Data Element ASCENDER Name E0790 C061 EMERGENT-BILINGUAL-INDICATOR-CODE EB Cd IMPORTANT: The EB Code cannot be updated from the State Reporting > Maintenance > Summer > Student > Demo page. It must be correct on this tab so that it is correct in the Student interchange.
- Registration > Maintenance > Student Enrollment > PK Enroll
Reported Elements from PK Enroll:
Element Code Table Data Element ASCENDER Name E1078 C185 PK-PROGRAM-TYPE-CODE PK Program Code E1079 C186 PRIMARY-PK-FUNDING-SOURCE-CODE PK Funding Source E1080 C186 SECONDARY-PK-FUNDING-SOURCE-CODE PK Secondary Funding IMPORTANT: The EB Code cannot be updated from the State Reporting > Maintenance > Summer > Student > Demo page. It must be correct on this tab so that it is correct in the Student interchange.
IV. Extract Data
- Extract summer data.
State Reporting > Extracts > Summer
CAUTION! Each time you extract data, you overwrite the data in the frozen files (i.e., State Reporting maintenance pages), including any data that was manually entered.
Ending School Year (Display only) The submission year as entered in the Submission Year field on State Reporting > Options is displayed.
For the 2018-2019 ECDS PK submission, the field should display 2019.
❏ For the ECDS PK submission, select the following:
❏ Attendance Select to extract attendance data.
Semester to Extract For the ECDS PK submission, the field should be set to All.
❏ Course Extracts NOTE: You can select to run the Classroom Link and Course Completions extracts individually; however, the program expects the Classroom Link extract to be run first. If you select to extract Course Completion data but do not select to extract Classroom Link data, the program verifies that Classroom Link records exist for the current school year. If they do not exist, a message is displayed and no data is extracted.
NOTE: A student's course entry date cannot be the same as the semester end date.❏ Classroom Link The extract does the following:
• All existing course-section and teacher class assignment records are deleted. Staff demographic records are not deleted in order to accommodate districts that manually update staff demographic data or merge staff demographic data from a TEA file.
• Course-section data is selected for all course-sections in the master schedule that have student enrollment, and a record is created for each course-section.
• Teacher class assignment records are created if the non campus-based instruction code for the course-section is 00 or blank. If a course-section has multiple teachers (multiple meeting times), a record is created for each teacher.
• The begin and end dates on the teacher class assignment record captures the classroom assignments for classroom teachers records are extracted from the meeting time records for each course-section in Grade Reporting.
If the end date is blank, the latest semester end date for the campus is used. If there are multiple tracks, the end date for the track that ends on the latest date is used. The date will be adjusted as needed when the course completion extract is run. Example: At campus 001, track 1 ends on 5/29/20, and track 4 ends on 6/5/20. The end date for all records will be 6/5/20.
• If a district is using the Business system, staff demographic data is extracted from HR. The staff type code is set to 1 (school district employee) for all instructors extracted from HR. If an instructor is on the master schedule but not in HR, a partial staff demographic record is created (staff ID and name only), and the staff type code is set to 3 (contracted professional staff).
• If a district is not using the Business system, partial staff demographic records (staff ID and name only) are created for all instructors in the master schedule with staff type code 1 (school district employee).
• If a duplicate record is found when attempting to add a staff demographic record, the first and last names on the two records with the same staff ID are compared.
If the names match and the staff demographic data is being extracted from HR, the record in ASCENDER State Reporting is updated.
If the names do not match, a warning message is listed on the error report.❏ Flexible Attendance Select to extract the following data: InterchangeStudentExtension and InterchangeStudentAttendanceExtension.
Email (Optional) Type your email address if you wish to receive email notification when the extract is complete.
❏ Click Run.A message is displayed indicating that the extract is in progress.
- You can either wait for an email notification that the extract is complete, or view the status of the extract on Extracts > Extracts Status.
- If errors are encountered, the Error button is displayed. Click Errors to view the list of errors.
Review the report using the following buttons:
Click
to go to the first page of the report.
Click
to go back one page.
Click
to go forward one page.
Click
to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click
to save and print the report in PDF format.
Click
to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click
to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
- Monitor the status of extracts.
Once you run the extract utility, you can either wait for an email notification that the extract(s) are complete, or view the status of the extract(s) on Extracts > Extracts Status.
Email Notification
If you typed your email address when you ran the extract, an email message is delivered to your Inbox once the extract is completed. You will receive a separate message for each summer extract.
Examples:
Once you receive this email message, you can go to the Extract Status page to view reports.
Extract Status Page
State Reporting > Extracts > Extract Status
The Extract Status page allows you to review the status and completion of extracts (i.e., jobs). Once an extract is completed, you can view and print the associated reports.
Extract Type Select the extract type for which you want to check job status or completion.
- The list of jobs for the selected extract type is displayed, sorted by date in descending order.
- The data can be re-sorted.
A white triangle is displayed in the heading row next to the column by which the grid is currently sorted. If the column is sorted in ascending order, the triangle points up. If the column is sorted in descending order, the triangle points down.
- To re-sort data in the grid, click the underlined column heading. It will sort in ascending order.
- Click it again to sort in descending order.
Job ID The unique ID for each job is displayed. The number is automatically generated.
Job Status “In Progress,” “Failed,” or “Completed” is displayed for each job listed.
“In Progress” is displayed until the extract is complete.
Once the extract is complete, “Completed” is displayed, and the Job End field displays the date and time at which the extract was completed.
NOTE: Click Refresh to see the updated status.
Job Start The date and time when the job was run is displayed.
Job End The date and time when the job was completed is displayed.
User Name The name of the person who submitted the job, according to the user ID, is displayed.
User Email The user's email address is displayed, as entered on the Extract page.
School Year The school year for which the extract was run is displayed.
The following vary by Extract Type:
Error/Extract Summary Various error reports may be displayed if errors are encountered. Click Print Report. Review and correct all errors.
Student records are not extracted if the following conditions exist:
Blank or invalid SSN, including 000000000
Blank Texas Unique Student ID
Invalid student record status
Duplicate SSNs (The first student encountered with the SSN is extracted; all others with the same SSN are not extracted.)
Verify the counts for each record type, and determine the reason for each bypassed student.
If students are bypassed:
1. Correct data in the student files.
2. Run the Delete/Clear Tables utility to delete or clear previous data for the desired tables.
3. Re-extract the data.
4. Verify the data.
5. Repeat until no students are bypassed.
Generic Pgm Code For the Flexible Attendance, Restraint, Student Fall, Course Completion, and Discipline extracts, the code may be displayed if applicable.
Semester For Attendance extracts only, the semester for which the extract was run is displayed.
Flex Attendance For the Attendance extract only, this report provides a list of students participating in flex attendance programs. Review data for accuracy.
Reports can be printed any time, as long as the row is not deleted.
Select rows to be deleted. Delete Click to delete any rows selected for deletion. Refresh Re-retrieve the data displayed. Print Report Print the report for the extract (if available).
Review the report using the following buttons:
Click to go to the first page of the report.
Click to go back one page.
Click to go forward one page.
Click to go to the last page of the report.
The report can be viewed and saved in various file formats.
Click to save and print the report in PDF format.
Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
❏ Review the Extract Summary report for each extract and correct any errors.
❏ Correct data and rerun the extract until there are no fatal errors.
V. After you Extract
- Verify and update frozen organization data.
The following Organization data is always maintained from the maintenance pages; there is no extract, unless you used the Import External File utility.
NOTE: The Family Engagement Plan Link is no longer Mandatory and an incomplete tagline will no longer generate if the field is left blank.
• If not selected, you will receive a Special Warning upon submission.
State Reporting > Maintenance > Organization > County District
Reported Elements from County District:
Element Code Table Data Element ASCENDER Name E0212 —- DISTRICT-ID District ID E0213 —- DISTRICT-NAME District Name E1583 —- FAMILY-ENGAGEMENT-PLAN-LINK —- E1626 C216 PROGRAM-EVALUATION-TYPE Code this element on Registration > Maintenance > District Profile > District Maintenance > State Reporting
State Reporting > Maintenance > Organization > Campus ID
Reported Elements from Campus ID:
Element Code Table Data Element ASCENDER Name E0266 —- CAMPUS-ID Campus E0267 —- CAMPUS-NAME Campus Name - Correct frozen data.
You may find extracted data containing incomplete or inaccurate information. Use the ASCENDER State Reporting summer maintenance pages to update and correct the data saved in the district database (i.e., frozen data).
NOTE: Data on these pages is updated every time data is extracted, including data that is manually entered.
IMPORTANT: The EB Code (EMERGENT-BILINGUAL-INDICATOR (E0790)) cannot be updated from the State Reporting Summer Student Demo Maintenance page. It must be correct on Registration > Maintenance > Student Enrollment > Bil/ESL so that it is correct in the Student interchange.
State Reporting > Maintenance > Summer > Course Section
❏ Correct SectionExtension data as needed for the ECDS PK submission.Cross reference for Course Section page:
State Reporting Field Element ASCENDER Field(s) Grade Reporting > Maintenance > Master Schedule > District Schedule Service ID SERVICE-ID (E0724) (Code table: C022) Service ID Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section PK Curricula PK-CURRICULA (E1579) (Code table: C206) PK Curricula (PK only; otherwise blank) High Quality PK Program Indicator HIGH-QUALITY-PK-PROGRAM-INDICATOR (E1580) (Code table: C088) High Qual PK Prog (PK only; otherwise blank) Student Instruction STUDENT-INSTRUCTION (E1558) (Code table: C210) Stu Instr (PK only; otherwise blank) PK School Type PK-SCHOOL-TYPE (E1555) (Code table: C209) PK Sch Type (PK only; otherwise blank) PK Pgm Eval Type (New for Summer 2019) PROGRAM-EVALUATION-TYPE (E1626) (Code table: C216) PK Prog Eval Type (PK only; otherwise blank)
State Reporting > Maintenance > Summer > Staff > Demo and Experience
❏ Correct StaffExtension data as needed for the ECDS PK submission.Cross reference for Staff Demo and Experience tab:
State Reporting Field Element ASCENDER Field(s) Human Resources > Maintenance > Staff Demo > Demographic Information First Name FIRST-NAME (E0703) Name - Legal - First Last Name LAST-NAME (E0705) Name - Legal - Last TX Unique Staff ID TX-UNIQUE-STAFF-ID (E1524) Texas Unique Staff ID Human Resources > Maintenance > Staff Demo > Credentials PK Teacher Requirement PK-TEACHER-REQUIREMENT PEIMS (E1581) (Code table: C207) Teaching Specialization
State Reporting > Maintenance > Summer > Staff > Teaching Assignments
❏ Correct TeacherSectionAssociationExtension data as needed for the ECDS PK submission.Cross reference for Teaching Assignments tab:
State Reporting Field Element ASCENDER Field(s) Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section Class Role CLASS-ROLE (E1067) (Code table: C180) Class Role Begin Date ASSIGNMENT-BEGIN-DATE (E1065) Entry Date End Date ASSIGNMENT-END-DATE (E1066) Withdraw Date
State Reporting > Maintenance > Summer > Student > Demo
❏ Correct StudentExtension data as needed for the ECDS PK submission.Cross reference for Student Demo tab:
State Reporting Field Element ASCENDER Field(s) Registration > Maintenance > Student Enrollment > Demo1 First Name FIRST-NAME (E0703) Name (first) Middle Name MIDDLE-NAME (E0704) Name (middle) Last Name LAST-NAME (E0705) Name (last) Generation GENERATION-CODE (E0706) (Code table: C012) Name (generation) TX Unique Stu ID TX-UNIQUE-STUDENT-ID (E1523) Texas Unique Student ID Date of Birth DATE-OF-BIRTH (E0006) DOB Sex SEX-CODE (E0004) (Code table: C013) Sex Grade GRADE-LEVEL-CODE (E0017) (Code table: C050) Grade Hispanic HISPANIC-LATINO-CODE (E1064) (Code table: C088) Hispanic/Latino Races - American Indian AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) American Indian/Alaskan Native Races - Asian ASIAN-CODE (E1060) (Code table: C088) Asian Races - Black BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) Black/African American Races - Pacific Islander NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088) Hawaiian/Pacific Isl Races - White WHITE-CODE (E1063) (Code table: C088) White Economic Disadvantage ECONOMIC-DISADVANTAGE-CODE (E0785) (Code table: C054) Eco Disadvan Registration > Maintenance > Student Enrollment > W/R Enroll Campus CAMPUS-ID-OF-ENROLLMENT (E0782) Campus, Entry/Exit Date
State Reporting > Maintenance > Summer > Student > Basic Att
❏ Correct BasicReportingPeriodAttendanceExtension data as needed for the ECDS PK submission.Cross reference for Basic Att tab:
State Reporting Field Element ASCENDER Field(s) Registration > Maintenance > Student Enrollment > W/R Enroll Campus CAMPUS-ID-OF-ENROLLMENT (E0782) Entry/Exit Date Track INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) Track PK Prog Type PK-PROGRAM-TYPE-CODE (E1078) PK Program Code Primary PK Fund Source PRIMARY-PK-FUNDING-SOURCE-CODE (E1079) PK Funding Source Second PK Fund Source SECONDARY-PK-FUNDING-SOURCE-CODE (E1080) PK Secondary Funding
NOTE: SPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088) will indicate in the StudentProgram interchange that the student is enrolled in special ed if one of the following fields is greater than 0:
• Spec Ed Mains Days on State Reporting > Maintenance > Summer > Student > Basic Att
• Days Taught on State Reporting > Maintenance > Summer > Student > Spec Ed Att
• Days Taught on State Reporting > Maintenance > Summer > Student > Flexible Spec Ed Att
State Reporting > Maintenance > Summer > Student > Course Complt
❏ Correct StudentSectionAssociation data as needed for the ECDS PK submission.Cross reference for Course Complt tab:
State Reporting Field Element ASCENDER Field(s) Registration > Maintenance > Student Enrollment > W/R Enroll Campus CAMPUS-ID-OF-ENROLLMENT (E0782) Entry/Exit Date Begin Date ENTRY-DATE (E1434) Entry Date End Date EXIT-WITHDRAW-DATE (E1439) Exit Date Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section Home Room Ind HOMEROOM-INDICATOR (E1440) Home Room Ind
- Run extract reports.
State Reporting > Reports > Summer > Course Selection Report Group > Course Section
❏ Staff demo data can be verified by running the following reports:
State Reporting > Reports > Summer > Staff Report Group > Summer Staff Demo Data
State Reporting > Reports > Summer > Staff Report Group > Teaching Assignments
❏ Student demo data can be verified by running the following reports:
State Reporting > Reports > Summer > Student Report Group > Summer Student Demo Data
State Reporting > Reports > Summer > Student Report Group > Basic Attendance
State Reporting > Reports > Summer > Student Report Group > Course Completion
- Create XML file.
State Reporting > Utilities > Create TSDS Core Collections Interchanges
Core Collection Select the submission. For the ECDS PK submission, select Early Childhood Data System - PK.
Ending School Year (Display only) The submission year, as entered in the Submission Year field on State Reporting > Options, is displayed.
For example, for the 2020-2021 ECDS-PK submission, the field would display 2021.Campus Type the three-digit campus ID. Leave blank to select all campuses in the district.
As-Of Date (Required) Enter the as-of date for running this utility.
NOTES:
- This date is used as the staff association date as well as for determining the course-section in the master schedule.
- When determining which record to retrieve, the system first references the PK End Of Year date, if blank, then references the PK Beginning Of Year date. If both of those dates are blank, the entered As-of Date is used to determine which record to retrieve.
❏ Select the following individual interchanges for the ECDS PK submission.
- All TSDS Early Childhood Data System - PK Interchanges
- Education Organization Interchange
- Master Schedule Interchange
- Staff Association Interchange
- Student Enrollment Interchange
- Student Parent Interchange
- Student Program Interchange
Only courses with service ID 01010000 are included.
Selected Students The field is enabled if you selected all interchanges or a student-related interchange. Type or click the ellipsis to select the students for whom you want to create an interchange. Separate multiple students (Texas unique student IDs) with a comma (e.g., 6895409515,1628657282,2986961713). Leave blank to select all students.
Note: The As-Of Date field must be completed in order for this field to retrieve students.
Selected Staff The field is enabled if you selected all interchanges or a staff-related interchange. Type or click the ellipsis to select the employees for whom you want to create an interchange. Separate multiple employees (Texas unique staff IDs) with a comma (e.g., 4732877094,2568052155). Leave blank to select all staff.
Note: The As-Of Date field must be completed in order for this field to retrieve staff.
❏ Click Run.When the process is complete, you are prompted to save a .zip file containing the individual files for the completed interchanges.
The default name of the zipped folder is District_YYYY-MM-DD.HH-MM-SS.TSDS.zip, where:- District is the six-digit county-district number
- YYYY-MM-DD is the date when the folder was created
- HH-MM-SS is the hour, minute, and second when the folder was created
Example: 015101-2020-05-15.15-30-22.TSDS.zip
The default name for the individual files is District_Campus_Collection_TimeStamp_Interchange.xml, where:- District is the six-digit county-district number
- Campus is the three-digit campus ID
- Collection is the nine-character collection (ending school year & submission)
- TimeStamp is the 12-digit date-time-stamp when the interchange was created (YYYYMMDDHHMM)
- Interchange is the name of the interchange created.
Example: 015101_000_2021TSDS_202005151420_InterchangeStudentProgramExtension.xml
NOTE: The Student Program only extracts for Special Education; therefore, not all students will be written into this interchange, which may result in a blank interchange.
❏ If errors are encountered:- Correct the data in ASCENDER.
- Re-run the interchange(s).
academy/ecds_pk.1617737884.txt.gz · Last modified: 2021/04/06 14:38 (external edit)
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