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The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of prekindergarten (PK) data. (Kindergarten data is submitted separately.) The reporting of PK program data for ECDS is mandatory for all public school districts. The reporting of private PK program data is optional.
LEAs are required to submit specific demographic, classroom link, and special program data elements for the 2020-2021 ECDS PK collection. All elements will be submitted in the PEIMS Summer Collection.
The ECDS PK submission is due June 24, 2021.
NOTE: The assessment vendor will provide the ECDS PK assessment data directly to LEAs in TWEDS-compliant XML format. LEAs will load the assessment data files into TSDS.
The following values are built into the program, are the same each time they are extracted, and cannot be changed by the user:
Verify data for each element in the ASCENDER Human Resources (HR) application. It is suggested that you run reports first, and then use the maintenance pages in the HR application to update data where needed.
Personnel elements can be verified by running the following reports:
Personnel > Reports > User Created Reports
Use the User Created Report to verify staff demo data.
Personnel > Reports > Personnel Reports > HRS1600 - Certification Report
HRS1600 allows you to view a list of instructors assigned to a particular teacher specialization code that is associated with the PK teacher certification requirement.
Reported Elements from Demographic Information:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1524 | —- | TX-UNIQUE-STAFF-ID | Texas Unique Staff ID |
E0703 | —- | FIRST-NAME | Legal - First |
E0705 | —- | LAST-NAME | Legal - Last |
Interchange: StaffAssociationExtension
Complex Type: StaffExtension
The PEIMS PK Teacher Requirement field is used to indicate if a particular teaching specialization code is associated with required additional qualifications for the High Quality Prekindergarten Program.
Setting up codes for all PEIMS PK Teacher Requirement codes (one for each code in table C207) is recommended but not required.
Reported Elements from Credentials:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1581 | C207 | PK-TEACHER-REQUIREMENT | PEIMS PK Teacher Requirement/Teaching Specialization |
Verify data for each element in the ASCENDER Student applications. It is suggested that you run reports first, and then use the maintenance pages in the Student applications to update data where needed.
Grade Reporting elements can be verified by running the following reports:
Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)
For PK course-sections, verify the instructor's Class Role, Entry Date, Withdraw Date, as well as PK Curr, High Qual PK, Stu Instr, PK Sch Type, PK Prog Eval Type, and Home Room Ind.
Grade Reporting > Reports > Grade Reporting Reports > Student Schedules > SGR0000 - Student Course Enrollment Listing
For PK course-sections, verify the Crs Dt Entry and Crs Dt Withdraw fields for all students.
Reported Elements from Section:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1580 | C088 | HIGH-QUALITY-PK-PROGRAM INDICATOR | High Qual PK Prog |
E1555 | DC152 | PK-SCHOOL-TYPE | PK Sch Type |
E1579 | C206 | PK-CURRICULA | PK Curricula |
E1558 | DC153 | STUDENT-INSTRUCTION | Stu Instr |
E1440 | —- | HOMEROOM-INDICATOR | Home Room Ind |
E1726 | —- | CHILD-CARE-OPERATION-NUMBER | Operation Number |
IMPORTANT: Be sure Home Room Ind is selected for at least one class for all PK students, and that the student was enrolled in this class on the reading assessment date.
The home room indicator identifies the instructor in the ECDS PK system who will be used in the ECDS PK reports. For each PK homeroom Instructor, verify the following on Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1065 | —- | ASSIGNMENT-BEGIN-DATE | Entry Date |
E1066 | —- | ASSIGNMENT-END-DATE | Withdraw Date |
Reported Elements from Crs Assign:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1069 | —- | STUDENT-BEGIN-DATE | Entry Date |
E1070 | —- | STUDENT-END-DATE | WD Date |
Student registration elements can be verified by running the following reports:
Registration > Reports > Create Registration Report
Use the Create Registration Report to verify student demographic data, as well as the EB indicator.
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
Set the Print Enroll Records parameter to Y to verify student entry and withdrawal dates.
Set the Print Special Ed Records, Print Bilingual/ESL Records, and Print PK Enroll Records parameters to Y to verify program information. These reports can be run individually.
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E0703 | —- | FIRST-NAME | Name - First |
E0704 | —- | MIDDLE-NAME | Name - Middle |
E0705 | —- | LAST-NAME | Name - Last |
E1523 | —- | TX-UNIQUE-STUDENT-ID | Texas Unique Student ID |
E0004 | —- | SEX-CODE | Sex |
E0006 | —- | DATE-OF-BIRTH | DOB |
E1064 | —- | HISPANIC-LATINO-CODE | Hispanic/Latino |
E1063 | —- | WHITE-CODE | White |
E1061 | —- | BLACK-AFRICAN-AMERICAN-CODE | Black/African American |
E1060 | —- | ASIAN-CODE | Asian |
E1059 | —- | AMERICAN-INDIAN-ALASKA-NATIVE-CODE | American Indian/ Alaskan Native |
E1062 | —- | NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE | Hawaiian/Pacific Isl |
E0785 | C054 | ECONOMIC-DISADVANTAGE-CODE | Eco Disadvan |
E0017 | —- | GRADE-LEVEL-CODE | Grade |
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1397 | —- | ADMINISTRATION-END-DATE | —- |
Reported Elements from W/R Enroll:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E0975 | —- | INSTRUCTIONAL-TRACK-INDICATOR-CODE | Track |
Reported Elements from SpecEd:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E0794 | C088 | SPECIAL-ED-INDICATOR-CODE | Entry/Exit Date |
Reported Elements from Bil/ESL:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E0790 | C061 | EMERGENT-BILINGUAL-INDICATOR-CODE | EB Cd |
IMPORTANT: The EB Code cannot be updated from the State Reporting > Maintenance > Summer > Student > Demo page. It must be correct on this tab so that it is correct in the Student interchange.
Reported Elements from PK Enroll:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E1078 | C185 | PK-PROGRAM-TYPE-CODE | PK Program Code |
E1079 | C186 | PRIMARY-PK-FUNDING-SOURCE-CODE | PK Funding Source |
E1080 | C186 | SECONDARY-PK-FUNDING-SOURCE-CODE | PK Secondary Funding |
IMPORTANT: The EB Code cannot be updated from the State Reporting > Maintenance > Summer > Student > Demo page. It must be correct on this tab so that it is correct in the Student interchange.
The following Organization data is always maintained from the maintenance pages; there is no extract, unless you used the Import External File utility.
NOTE: The Family Engagement Plan Link is no longer Mandatory and an incomplete tagline will no longer generate if the field is left blank.
• If not selected, you will receive a Special Warning upon submission.
State Reporting > Maintenance > Organization > County District
Reported Elements from County District:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E0212 | —- | DISTRICT-ID | District ID |
E0213 | —- | DISTRICT-NAME | District Name |
E1583 | —- | FAMILY-ENGAGEMENT-PLAN-LINK | —- |
E1626 | C216 | PROGRAM-EVALUATION-TYPE | Code this element on Registration > Maintenance > District Profile > District Maintenance > State Reporting |
State Reporting > Maintenance > Organization > Campus ID
Reported Elements from Campus ID:
Element | Code Table | Data Element | ASCENDER Name |
---|---|---|---|
E0266 | —- | CAMPUS-ID | Campus |
E0267 | —- | CAMPUS-NAME | Campus Name |
You may find extracted data containing incomplete or inaccurate information. Use the ASCENDER State Reporting summer maintenance pages to update and correct the data saved in the district database (i.e., frozen data).
NOTE: Data on these pages is updated every time data is extracted, including data that is manually entered.
IMPORTANT: The EB Code (EMERGENT-BILINGUAL-INDICATOR (E0790)) cannot be updated from the State Reporting Summer Student Demo Maintenance page. It must be correct on Registration > Maintenance > Student Enrollment > Bil/ESL so that it is correct in the Student interchange.
State Reporting > Maintenance > Summer > Course Section
❏ Correct SectionExtension data as needed for the ECDS PK submission.
Cross reference for Course Section page:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Grade Reporting > Maintenance > Master Schedule > District Schedule | ||
Service ID | SERVICE-ID (E0724) (Code table: C022) | Service ID |
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section | ||
PK Curricula | PK-CURRICULA (E1579) (Code table: C206) | PK Curricula (PK only; otherwise blank) |
High Quality PK Program Indicator | HIGH-QUALITY-PK-PROGRAM-INDICATOR (E1580) (Code table: C088) | High Qual PK Prog (PK only; otherwise blank) |
Student Instruction | STUDENT-INSTRUCTION (E1558) (Code table: C210) | Stu Instr (PK only; otherwise blank) |
PK School Type | PK-SCHOOL-TYPE (E1555) (Code table: C209) | PK Sch Type (PK only; otherwise blank) |
PK Pgm Eval Type (New for Summer 2019) | PROGRAM-EVALUATION-TYPE (E1626) (Code table: C216) | PK Prog Eval Type (PK only; otherwise blank) |
State Reporting > Maintenance > Summer > Staff > Demo and Experience
❏ Correct StaffExtension data as needed for the ECDS PK submission.
Cross reference for Staff Demo and Experience tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Human Resources > Maintenance > Staff Demo > Demographic Information | ||
First Name | FIRST-NAME (E0703) | Name - Legal - First |
Last Name | LAST-NAME (E0705) | Name - Legal - Last |
TX Unique Staff ID | TX-UNIQUE-STAFF-ID (E1524) | Texas Unique Staff ID |
Human Resources > Maintenance > Staff Demo > Credentials | ||
PK Teacher Requirement | PK-TEACHER-REQUIREMENT PEIMS (E1581) (Code table: C207) | Teaching Specialization |
State Reporting > Maintenance > Summer > Staff > Teaching Assignments
❏ Correct TeacherSectionAssociationExtension data as needed for the ECDS PK submission.
Cross reference for Teaching Assignments tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section | ||
Class Role | CLASS-ROLE (E1067) (Code table: C180) | Class Role |
Begin Date | ASSIGNMENT-BEGIN-DATE (E1065) | Entry Date |
End Date | ASSIGNMENT-END-DATE (E1066) | Withdraw Date |
State Reporting > Maintenance > Summer > Student > Demo
❏ Correct StudentExtension data as needed for the ECDS PK submission.
Cross reference for Student Demo tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Registration > Maintenance > Student Enrollment > Demo1 | ||
First Name | FIRST-NAME (E0703) | Name (first) |
Middle Name | MIDDLE-NAME (E0704) | Name (middle) |
Last Name | LAST-NAME (E0705) | Name (last) |
Generation | GENERATION-CODE (E0706) (Code table: C012) | Name (generation) |
TX Unique Stu ID | TX-UNIQUE-STUDENT-ID (E1523) | Texas Unique Student ID |
Date of Birth | DATE-OF-BIRTH (E0006) | DOB |
Sex | SEX-CODE (E0004) (Code table: C013) | Sex |
Grade | GRADE-LEVEL-CODE (E0017) (Code table: C050) | Grade |
Hispanic | HISPANIC-LATINO-CODE (E1064) (Code table: C088) | Hispanic/Latino |
Races - American Indian | AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) | American Indian/Alaskan Native |
Races - Asian | ASIAN-CODE (E1060) (Code table: C088) | Asian |
Races - Black | BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) | Black/African American |
Races - Pacific Islander | NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088) | Hawaiian/Pacific Isl |
Races - White | WHITE-CODE (E1063) (Code table: C088) | White |
Economic Disadvantage | ECONOMIC-DISADVANTAGE-CODE (E0785) (Code table: C054) | Eco Disadvan |
Registration > Maintenance > Student Enrollment > W/R Enroll | ||
Campus | CAMPUS-ID-OF-ENROLLMENT (E0782) | Campus, Entry/Exit Date |
State Reporting > Maintenance > Summer > Student > Basic Att
❏ Correct BasicReportingPeriodAttendanceExtension data as needed for the ECDS PK submission.
Cross reference for Basic Att tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Registration > Maintenance > Student Enrollment > W/R Enroll | ||
Campus | CAMPUS-ID-OF-ENROLLMENT (E0782) | Entry/Exit Date |
Track | INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) | Track |
PK Prog Type | PK-PROGRAM-TYPE-CODE (E1078) | PK Program Code |
Primary PK Fund Source | PRIMARY-PK-FUNDING-SOURCE-CODE (E1079) | PK Funding Source |
Second PK Fund Source | SECONDARY-PK-FUNDING-SOURCE-CODE (E1080) | PK Secondary Funding |
NOTE: SPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088) will indicate in the StudentProgram interchange that the student is enrolled in special ed if one of the following fields is greater than 0:
• Spec Ed Mains Days on State Reporting > Maintenance > Summer > Student > Basic Att
• Days Taught on State Reporting > Maintenance > Summer > Student > Spec Ed Att
• Days Taught on State Reporting > Maintenance > Summer > Student > Flexible Spec Ed Att
State Reporting > Maintenance > Summer > Student > Course Complt
❏ Correct StudentSectionAssociation data as needed for the ECDS PK submission.
Cross reference for Course Complt tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Registration > Maintenance > Student Enrollment > W/R Enroll | ||
Campus | CAMPUS-ID-OF-ENROLLMENT (E0782) | Entry/Exit Date |
Begin Date | ENTRY-DATE (E1434) | Entry Date |
End Date | EXIT-WITHDRAW-DATE (E1439) | Exit Date |
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section | ||
Home Room Ind | HOMEROOM-INDICATOR (E1440) | Home Room Ind |
State Reporting > Reports > Summer > Course Selection Report Group > Course Section
❏ Staff demo data can be verified by running the following reports:
State Reporting > Reports > Summer > Staff Report Group > Summer Staff Demo Data
State Reporting > Reports > Summer > Staff Report Group > Teaching Assignments
❏ Student demo data can be verified by running the following reports:
State Reporting > Reports > Summer > Student Report Group > Summer Student Demo Data
State Reporting > Reports > Summer > Student Report Group > Basic Attendance
State Reporting > Reports > Summer > Student Report Group > Course Completion
State Reporting > Utilities > Create TSDS Core Collections Interchanges
Core Collection | Select the submission. For the ECDS PK submission, select Early Childhood Data System - PK. |
---|---|
Ending School Year |
(Display only) The submission year, as entered in the Submission Year field on State Reporting > Options, is displayed. |
Campus | Type the three-digit campus ID. Leave blank to select all campuses in the district. |
As-Of Date | (Required) Enter the as-of date for running this utility. NOTES:
|
❏ Select the following individual interchanges for the ECDS PK submission.
Only courses with service ID 01010000 are included.
Selected Students |
The field is enabled if you selected all interchanges or a student-related interchange. Type or click the ellipsis to select the students for whom you want to create an interchange. Separate multiple students (Texas unique student IDs) with a comma (e.g., 6895409515,1628657282,2986961713). Leave blank to select all students. Note: The As-Of Date field must be completed in order for this field to retrieve students. |
---|---|
Selected Staff | The field is enabled if you selected all interchanges or a staff-related interchange. Type or click the ellipsis to select the employees for whom you want to create an interchange. Separate multiple employees (Texas unique staff IDs) with a comma (e.g., 4732877094,2568052155). Leave blank to select all staff. Note: The As-Of Date field must be completed in order for this field to retrieve staff. |
❏ Click Run.
When the process is complete, you are prompted to save a .zip file containing the individual files for the completed interchanges.
The default name of the zipped folder is District_YYYY-MM-DD.HH-MM-SS.TSDS.zip, where:
Example: 015101-2020-05-15.15-30-22.TSDS.zip
The default name for the individual files is District_Campus_Collection_TimeStamp_Interchange.xml, where:
Example: 015101_000_2021TSDS_202005151420_InterchangeStudentProgramExtension.xml
NOTE: The Student Program only extracts for Special Education; therefore, not all students will be written into this interchange, which may result in a blank interchange.
❏ If errors are encountered:
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